File #437: "Operations Directive No. 15 May 12, 1942.pdf"

Operations Directive No. 15 May 12, 1942.pdf

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OFFICE OF CiV!LI~fi: DLT~SE
~oHINGTON ~ ~ ~

CIVIL AIR PATROL

OPF~&TIONS DI[m?CTIVE)

No. i5

~,ATiON ,~ !IIIDQUA~iTERS
LASHINGTON, NAY 12, 19Zf~

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~[OURLY _~d@ES ~'AIL FOR AIRCRAFT ON DUTY
AT COASTAL PATROL EASES
h General
The hourly ra~es ~ai8 fcr the u~e of aircraft of various
horsepo~Jer on cuty uL Coastal Patrol Bases is a~mo-~aced in p,~ragraph
2, 0perditions DirActive No. 13~ May l, 1942. T~-e follo~.ing schedule
present~ the break-donu of these rates silo~.ing (a) Operction and
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R E S T R I C T E D
OFFICE OF CIVILIAN ~FENSE
WASHII~TON, D. C.
C M L AY ~ PAT R O L

NATI O~StL HEADQUARTERS
W~HINGTON, SEPYEMBER i, 1942

OPERATIONS DIRECTIVE1
NO.
15-A)

Administrative P~ocedure for CAP Coastal Patrols

I. The followiIE publications of this Headquarters pertaining
to the operations of CAP Coastal Patrols are hereby rescinded and will be
removed from the files.
a. Operations Directive No. 22, June 3, 19%2, Information
P e r t a i n i n g t o Ta s k F o r c e O p e r a t i o n s .
_b. Operations Directive No; 21, June 2, 1942, Carrying
Passengers in Coastal Patrol Airplomes.
_e. Operations Directive No. 20-A, June i0, 1942, Visitors
at Coastal Patrol Pases.
d. 0perations Directive No. 18,. ~y 23, 1942, Uniform
R e g u l a t i o n s C i v i l A i r P a t r o l Ta s k F o r c e s .
_ e . L e t t e r, J u n e 8 , 1 9 4 2 , C o m m u n i c a t i o n s a n d R e p o r t s F o r warded to I Ground Air Support Co,rotund.
f . L e t t e r, J t m e 4 , 1 9 4 2 , A c c i d e n t R e p o r t s - C o a s t a l P a t r o l
Operations.
~. CLI-7, ~y 19, 1942, Reports from Coastal Patrol Bases.
2; All Directives pertaining to CAP Coastal Patrols are
classified as "Restricted" and their distribution is limited to Civil
Air Patrol Commend and Staff Officers for use in the performance of
~fficial duties. These Directives will not be quoted~ published, or otherwise
made ava~able to anyone unauthorized to receive them nor to the public.
SECTION II-- CORRESPONDENCE, HOW C0~[DUCTED
@

i. Unless otherwise indlca~ed, the word "communication" as
used hereinafter includes official letters, memorandLtms, reports2 indorsements, telegrams, telotyp~ messages and radiogramS.
2. Routine corrsspondenc~ will be prepared by CAp Coastal
Patrols in accordance with the provisions of Training Directive No. 29,

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this Headquarters, April 8, 1942, 'LMilitary~Correspondencs, Hew Conducted,"
and Operations Directive No. 27~ this Headqusrters, August 25, 1942,
"Fre_naration of Messages for Dispatch via Electrical Means~" copies of
w h i c h w i l l b e f u r n i s h e d a s n e c e s s a r y.
3. Reference paragraph ll, Training Directi~ No. 29, ths
heading of each con~tutieation will be in the following fern:
CIVIL AIR PATROL
CAI ~'~ast:~! i~tri~l ~o. -(%ocation)

(Date)

No designation of the Headquarters other tha~ tHa~ listea above will
appear in the heading of any co~mntication. If t~ co~n.unication is a
l e t t e r, t h e w o r d " S u b j e c t , ~ f o l l o w e d b y t ' ~ 6 @ o r ~ " To " o n t h e s e c o n d
l i n e b e l o w, w i l l a p p e a r o n t h e u p p e r t h i r d o f t h e p a g e i n a d d i t i o n t o
the designation listed above.
~. Heading. Communications and reports .will be addressed
to the Commanding Officer of a Co~nd, or a st~ff officer if so indicated,
~y official d~s~g~m$io~ en~y and not by na~e. Example:
Subject:

S-2, S-3 Periodic Report,

To :

Commanding General, I Bomber Command
M i t e h e l F i e l d , N e w Yo r k

Subject:

Appointment of Officers.

To :

N a t i o n a l C o m m a n d e r, C i v i l A i r P a t r o l
Wa s h i n g t o n , D . C .

Subject:

Delayed S-2, S-3 Periodic Report.

To :

O p e r a t i o n s O f fi c e r, C i v i l A i r P a t r o l
Wa s h i n g t o n , D . C .

r

5. Signatures to co~rantications and reports ~;ill be as
prescribed by paragraph 13, Training Directi~ No. 29, a d will include
t h e
f o l l o w i n g :
: :
i."

(Name Signed)

~

(~&~E TYPED)
(Rank) Civil Air Patrol

..................

Comnan~; ........

If the signature is tl~tef a suherdin~te, the above wi]! be nodifind
a c c o r d i n g l y. O r d i n a r i l y, c o ~ . ~ t u n ~ c a t i o n s a n d r e p o r t s e m a n a t i n g f r o m
C o a s t a l P a t r o l s w i l l b e s i g n e d b y t h e C o m m a n d i n g C ~ fi c e r.

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6. All S-2, S-3 Periodic Reports will be signed by the
Coastal Patrol Commander, or, in his abscncep by the officer succeeding
him in command.
V. A l l c o ~ u n i c a t i o n s s h o u l d b e a s b r i e f a s i s c o n s i s t e n t w i t h
c l a r i t y. C o m p l i m e n t a r y s a l u t a t i o n s , w o r d s , p h r a s e s , e n d i n g s s ~ d a l l
other extraneous matter will be eliminated. Communications will be in
the form of letters whenever this method will accomplish satisfactory
r e s u l t s . Te l e g r a p h , R a d i o a n d Te l e t y p e s h o u l d b e r e s e r w d f o r h a n d l i n g
of urgent matters and making reports specifically required to be transmitted by this means.
_SECTION I~l --USE ~F TELEGRAPH,
TEIm'TyPE AND LONG DISTANCE TELEPHO~ CIRCUITS
I . I n s t r u c t i o n s g o v e r n i n g t h e u s e o f Te l e g r a p h , Te l e t y ~ a n d
Long Distance Telephone Circuits are set forth in Operations Directive
No. 27, "Preparation of Messages for Dispatch Via Electric.al Means,"
and C~-42~ "Restricted Use of Long Distance Telephone Ser~ce." However,
it is apparent that in many cases individuals use the emergency circuits
with little or no regard for any consideration other than the convenience
thus afforded. Every commander must bear in mind that careless and indiscriminate use of the emsrgensy circuits impedes the war effort by
tying up facilities which already are seriously overloaded by essential
military requirements. The emergency circuits will be used only when a
situation is of such gravity as to place the use of such circuits in the
c a t e g o r y o f a " m i l i t a r y n e c e s s i t y. "
2. Listed below are so~ of the practices to be eliminated as
~ell as rules to be followed in the use of the emergency circuits.
a. Do not waste valuable ~ime inquiring about the health
o f t h e o t h e r p a r t y.
b. Do not drag out conversations by repeating requests for
information which the other party obviously does not have.
_c. Avoid holding up lines while consulting ~ith members of
your staff.
_d. Do not attempt to hasten solution of problems already
under consideration by making repeated calls in regard to them. This
headquarters nmst determine the relatiw importance of hundreds of daily
details.
e. In transmitti~ messages via electrical means edit each
to insure maximum use of authorized abbreviations and elimination of eve
w o r d n o t e s s e n t i a l t o c l a r i t y. A d h e r e r i g i d l y t o i n s t r u c t i o n s p e r t a i n i n g
to address and signature on messages.
f. When telephoning, have well in mind the matter to be
taken up; present it in the shortest time possible; then conclude your
conversation i~me diately.

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g. Make sure that every person charged with the preparation
of messages is familiar ~:~ith the publications listed in paragraph one,
a b o v e . I f n e c e s s a r y, r e q u e s t a d ~ t ~ o n a l c o p i e s .
S~TION IV -- OPERAT!C~ OP~ERS~
1. All flights performed by aircraft assigned to a CAP
Coastal Patrol will he authorized by operations orders issued by direction
of the Conms~udlng Office!-. Operations~ ol"ders may be written or posted in
the form of a schedule on tile operations board. In either case the
Co~manding Officer is strictly responsible for a clear u/iderstanding,~.by
a/1 personnel concerned, of each order issued. OCD Form No. 607,
Daily Operations Report, when executea a~a ~igned by the CoaEtal Patrol
C o r A m s z ~ _ d e r, i s a c o m p l e t e r e c o r d o f a l l fl i ~ L t s p e r f o r m e d o n a p a r t i c u l a r
day and is a certification that all flights so,reported were authorized
by operatlons ~de~
SECTION V -- ~O~4ATION PERTAINI~[G TO OPERATIONS
1. All informe~tion pertaining to CAP Coastal Patrols is
~
'
h e r e b y o f fi c i , ~ l l y c l a s s '~~ d a s ~ e s o~r l c ~-e d I n f o r m a t i o n " a n d w i l l a t
e
all times be safeguarded as such. All correspondence, reports, and other~'~
documents hawng to do v~ith said opei-ati~ns ~l._l be handled in the
m s - u n ~ r p r e s c r i b e d i n Tr a i n i n g D ~ r e c t i v a N o . 1 4 - S a f e g u a r d i n g M i l i t a r y
I n f o r m a t i o n , c o p l c , o f w h i c h ~ $ l l b e f u r r a s . ~ e a a s n e o 6 s s a r y.
2. Coastal Patrol Co:~,.andors will see that all personnel
on duty with, their co~mmnds and any visitors who may be admitted to
Coastal Pat#Q1 J~ascs are properly instructed in this regard and that
they are warned that all informc, tion pcrtaininj to Coastal Patrols
sh~-ll be h¢l< zn t~ strictest confidence at all times and that such
information shall not be disczu~sed with or in th6 pg~sence of u/~authorized
persorm~cl or other~-.isc divulged to anyone unauthorized to :receive it,
including~members of thu~r ±cm~lies.
3. NO statements, inter'views, releas6s~ magazine articles or
other i~zformation p~rtainin~, to Coasta~ Patrols ~ill be given to the
press or othcr;~±so mad6 available to the public ~xcSpt upon ~ritten
~authorization from National Headquarters. All requests for such materi~
~ill be rcfcrrcd to National Hcadquaztors.
,i~.
4. Violation~ clothe foregoing instA~uctions r~ill rosult in
~ m m c d l a t e d x s m a s s ~ l ~ x o m t h e C ~ A I A i ~ ~ P, ~ t r o l ~ m _ d / o r s u c h c o u r t p r o c e d u r e '
under the Espionage Act as the Government of the U~it~d States may deem
n e c e s s a r y a n @ o r o p c r.
.....

SECTION VI -- V~SITORS TO COASTAL PATROLS

i. Operations at C&astal Patrol bases are of such a nature
as to necessitate plhcin~ s~.d ~-~s tu~dor armed guard and pr6cluding
therefrom all vJ.sitors eXcepting thos~ ,~hbsc prese~ce is necessary in
the conduct of official buslncss. Said official visitors, excepting
(a) officers ropresentx~ the armed fcrce~ and presenting proper credentials and (b) Smvll Aeronautics Ad~dn'-stration inspectors and Civil

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Aeronautics Board investigators pr~scntin~ pr0pcr credentials, will be
admitted only on ~ritten authorization from National Headquarters.
2. Application for such written authorization for Civil Air
Patrol personnel ~vill bE made through WinS Commanders who ~.~ill foo~;ard to
National Headquarters only such applications ~ in their opinion are absolutely necessary in the conduct of official business.
3. The term "Visitors" does not include tr~dcsmcn cad representatives of business firms a4b~itted to a base by a Coastal Patrol Co~m~uder
for the transaction of necessary business incident to th~ operation of the
b a s e . H o w e v e r, t h e C o a s t a l P a t r o l C o m m a n d e r i s ~ c s p o n s i b l o f o r t i l e i d e n t i t y
and conduct of each such person admitted to his base and will take proper
a c t i o n i n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f S e c t i o n V, a b o v e . S a i d p e r sons will bc admlttcd orgy to such parts of the bases as said neccss,cry
buainoss may require.
SECTION VII - CARBXING PASSENGEP~ IN COASTAL PATROL AIP~LANES
1. No passengers ~ill bc carried in Civil Air Patrol airplanes
~hilc engaged on Coastal Patrol I~iisalons except Civil Air Patrol personnel
regularly assigned to ar~l actively engaged in those operations. Under no
circumstances will visitors to Coastal Patrol Basso bc carried as passengers in such airplamas.
SECT[0N VIII -- UNiF0i~I REGULATIONS
1. All personnel receiving anEssignmcnt to a Coastal Patrol
~]ill report to the Commander thereof in the proscribed Civil Air Patrol
u n i f o r m . W h i l e o n d u t y w i t h a C o a s t a l P a t r o l , s u c h p e r s o n n e l ~ Ti l l ~ ! e a r
the proscribed Civil Air Patrol urd-form. The ~oar-_ng of ely uniform
othor~ than theft proscribed for the Civil Air Patrol by such personnel is
strictly pzohibitcd. Each Coastal Patrol Commcmdcr is responsible for
the enforcement of the provisions oi" this section.
SECTION IX -- ACCID~T REPORTS
I. In cases of forced lm~dings in the ~qter or other serious
accidents in corn,_ection with Coc.stal Patrol operations, the Coastal Patrol
Comm,~ndor or the officer actin~ for him will immediately notify National
Headquarters by telegraph or telephone, giving a brief res~e of available information, includi~g m~ce, model ~md NC number of airplane and
n a m e s a n d s e r i a l n u m b e r s o f t h e c r o w.
2. National Headquarters will bc s~milarly advised of any
subsequent importm~t developments incident to such accidents, as circumstances may dictate.
3. As soon as possible ~fter m~y such accident, a ~-rittcn
report ~ill bc dispatched to National Headquarturs ~# the Coastal Patrol
Com~andcr giving all available inforz~tion rc@arding the accident in the
manner prescribed in 0porations Directive No. 26, Accident Reports CAP Coastal Patrols, to be issued by this Headquarters.

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SECTION X -- P/~PORTS FRC~ C0~hTAL PATROLS
,
i. No reports of s-%~ 'xlnd from CAP Coastal Patrols will make
,
any reference wI%atsoever to f~iendly surface vessels t~lless it has been
definlhel}~ determined that said vessels are in distress.
2. S-2, S-3 Periodic Reports will include information as to
frier~ly n~val and r~ilitai'y aircraft observed. This information will be
included in s~id reports under 8ectiQn E - [L~ilitary Aircraft Observed.
l

3. ~_. The prescribed Periodic Reports forwarded to the I
B o m b e r C o m m ~ / i d , ~ i t c h e l F i e l d , N e w Yo r k a n d t h e c a r b o n c o p i e s t h e r e o f
forwarded to National Headquarters will in each case be enclosed in an
inner 8/id an outer envelope. Such reports will be protected by a
cover sheet, or a method of fo!ding~ f~om direct contact with the inner
envelope. The inner envelope "fill be sealed and addressed in the usual
m a n n e r, b u t p l a i n l y m a r k e d " C 0 ~ F I D F ~ T I A L " s o t h a t t h e n o t a t i o n w i l l h e
seen when the outer envelope is removcd. The outer envelope will be
s e a l e d ~ a l d ~ , ~ d d r e s ~ e d i ~ " T / i s u ~ , ~ a l z 4 s / L n e r, . b u t w i l l b e a r n o n o t a t i o n t o
indicate the co.~fiiential nat%~re el i os contents.
b. T~o csl'bo~s of each S-2, S-3 Periodic Report
w i l l b e f o r w a r d e d t o N a t i o n a l ~ [ c a d q u a _ ~ t e r s b y e a c h C o a s t a l P a t r o l C o r ~ i d e r.
In chocking these~ports, it has been fotuld that in some cas~s the NC
n~nbGrs of airplanes~u incorrectly listed or omitted. The NC nuJnber
must bo listed correctly and must be carried on every rcport as long as
the airplo-qo cong,~rnsd is ~v~ilable forsorvice even though the airplane is ~ away from its bas~. If an aiTp!ane is perm~ntljEr s r a o v o d fi ' o m i t s b ~ . s o , t h e p r o c c d u r G o u t l i n e d i n p a r a g r a p h 4 , b e l o w,
w i l l

b e

f o l l o w e d

. . . .

(

, '

i

4. ~. Prodeduro snt forth in p-aragraph 4, letter, National
Headquomters, Au~ouEt 27, 19~2, Subject "0CD Form No. 630," Availability
o f A i r c r a f t f o . - " A c t i v e D u t y, w ~ l l b e c e n t i n u e d ~ ~ x c e p t t h a t F o r m N o .
630 will be prepared in duplicate.
b. Wh~n any airplane is r~moved perm~uently from service
with a Coastal Patrol, the 4upl~catc coi~" of the 0CD Form Re. 630, which
was mad~ out upon its arriw~l, will be rot~vned to :~ational Headquart~r~.~
within 2~ hbflrs. Under Item 12, 0GD Fbrm-Nt~-630; wi~ be-eazhgred ~he
r~ason fez such ~erms/~e~t r~mo~ul~fro= servih@, 'Items i to ii, inclusive,
~:illl not be altered.
c. A duplicc.te set of forms as prescribed oy paragraph
2 ~ , l e t t e r, ~ a t i o n a ~ H e ' ~ d q u a r t e r s , A u g u s t 2 7 , 1 9 ~ 2 , S u b j e c t " 0 C D F o r m N o .
6 3 0 , " A v a i l , ~ d ~ i l i t y o f A i ~ - c r a f t f o r A c t i v e D u t y, ~ i l l b ~ p r o p a r o d a s
soon as p'ossiblo after depart,two of Lhc airple-ac. The original Form
N o . 6 3 0 P. i ] l b 4 f o r w a r d e d t o t h i s H c a d q ~ w m t ; m s a n d t h e d u p l i c a t e ~ i l l b e
retained in the Coastal Patrol Illus.

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SECTiOh Xi -- Ti~ANSFER OF SEKV±CE P~COEDS
i. The CAP Scrvico Record of an individual assignGd to active
~uty ~,'ith a Coastal Patrol will be transfcrrod from the files of his
CAP tu~it to the files of the Coastol Patrol to which he is assisn6d. The
f~llo~ing method ~,lill ho followod~
~. Whcn a member of CAP rocoivos an assignmont to aotivc
d u t y ~ i t h a C o a s t a l P a t r o l h c ~ i l l s o i ~ f o r m h i s u n i t c o m m a n d e r. T h o
lut%or zvil! provide th~ assignud ~umbsr with his Servi~e Rocord in a
scal,d cnvclop,~ which z~ill be dellvered to tho Coastal Patrol Commnndor
upon ~rrf.val.
b. Th~ Cocstal Patrol Com~and~r will aoknowlcdgc r~coipt of
h h o S c r v i c ~ R c c o r d , b y l c t t c r ; d i r c c t t o t h o u n i t c o m m o m d ~ r. T h i s l c t t c r
will b', rctainod in the unit file until tho assignod mcmbor is rcloasGd
from ~otivc duty andrcturns to his trait.
c. Th~ Coastal Patrol Comnlandor will cntGr on thc Servico
Ruoord such remarks c.s are necessary to indicate the lungth of the tour
o f d u t y, t h e d u t y o s = i g ~ a o n t s p s r f o r m o d , a n d t h e m a n n e r o f p o r f o r m a n c e .
W h o n t h c i n d i v i d u a l l e o , y e s t : ~ c C o a s t a l P a t r o l p ~ r n a n c n t l y, t h ~ C o a s t a l
Patrol Comm~udcz ~,:ill forwurd tho Sorvico Rccord dircct to thG ~nit
co!xun~dcr ~:# mail. The indivldualn leaving tho Coastal Patrol v;ill not be
prove-dud with his Scr~ic6 Record fo@ delivery to the unlt
By direction

Officor