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National Board Minutes_2011_08.pdf

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Civil Air Patrol
National Board
Minutes

18-19 August 2011
Louisville, KY

18-19 August 2011
Contents
OPEN SESSION
Reports
1.

Advisor, Executive, Staff and Committee Reports........................ Col Chazell....... 6

Information
2.

New CAP Publication Series ........................................................ Col Chazell....... 8

Action Agenda Items
Governance
3. Approval of the March 2011 National Board Minutes ................... Col Chazell....... 9
4. Floor Nomination Transparency ........................................... Maj Gen Courter..... 10
5. CAP National Commander Election ............................................... Col Herrin..... 15
6. CAP National Vice Commander Election ....................................... Col Herrin..... 17
7. Confirmation of CS, NLO, NFO, NC, Chaplain ..................... Maj Gen Courter..... 19
8. Puerto Rico Wing Name Change .................................................. Col Roman..... 21
Safety
9. Safety Compliance Interval ........................................................ Col Vazquez..... 23
Personnel
10. Revision of CAPR 35-2 ................................................................ Col Chazell..... 27
Operations
11. Glider Maintenance Fee ............................................................... Col Chazell..... 29
12. Glider Trailers............................................................................... Col Chazell..... 31
IG Program
13. Senior Level Investigating Officers ............................................... Col Charles..... 32

Old Business
14. A.
B.
C.
D.
E.
F.

Uniform Change Approval Process .............................................................. 34
Active Personnel Files .................................................................................. 40
CAP Chaplain Qualifications ........................................................................ 44
Clarification of Training Regulation for the Wing At-Large Units .................. 49
Program Representation during Compliance Inspections ............................ 53
Extension of Professional Appointments and Promotions to Include
Homeland Security and Emergency Management Professionals................. 56

2

New Business
15. A
B.
C.

On-Line EOT Training by Active Senior Members ....................................... 59
Minimum Grade of Colonel for At-Large BoG Members ............................... 59
Civil Air Patrol National Board Resolution on Diversity and Inclusion .......... 59

Administrative Announcements ............................................................................... 61

ATTEST:

OFFICIAL:

Barry S. Herrin
Colonel, CAP
National Legal Officer

Charles L. Carr, Jr.
Major General, CAP
National Commander

3

CIVIL AIR PATROL
NATIONAL BOARD MEETING MINUTES
18-19 August 2011
Louisville KY

OPEN SESSION
CALL TO ORDER ..................................................... Maj Gen Amy S. Courter, CAP
INVOCATION ............................................................ Ch, Col Whitson B. Woodard, CAP
PLEDGE OF ALLEGIANCE ...................................... CMSgt Lou Walpus, CAP
WELCOME................................................................ Maj Gen Amy S. Courter, CAP
ROLL CALL ............................................................... Mr. Don R. Rowland, HQ CAP/EX
INTRODUCTIONS .................................................... Maj Gen Amy S. Courter, CAP
SAFETY BRIEFING .................................................. Col Robert Diduch, CAP
EXECUTIVE DIRECTOR REMARKS........................ Mr. Don R. Rowland, HQ CAP/EX
CAP-USAF COMMANDER REMARKS..................... Col George H. Ross III, USAF
NATIONAL COMMANDER REMARKS ..................... Maj Gen Amy S. Courter, CAP
SPECIAL GUEST REMARKS ................................... Maj Gen Amy S. Courter, CAP

NATIONAL BOARD
(As of 10 August 2011)

The National Board is comprised of the National Commander, National Vice Commander,
National Chief of Staff, National Finance Officer, National Legal Officer, National
Controller, National Inspector General, National Chief of Chaplain Corps, Commander,
CAP-USAF, the 8 region commanders, and 52 wing commanders.
NATIONAL OFFICERS
*Maj Gen Amy S. Courter, CAP
*Brig Gen Charles L. Carr, Jr., CAP
**Col George H. Ross III, USAF
*Col Russell E. Chazell, CAP
*Col C. Warren Vest, CAP
*Col Barry S. Herrin, CAP
*Col William S. Charles, II, CAP
**Col Merle V. Starr, CAP
**Ch, Col Whitson B Woodard, CAP

Nat’l Commander
Nat’l Vice Commander
CAP-USAF Commander
Nat'l Chief of Staff
Nat'l Finance Officer
Nat'l Legal Officer
Nat'l Controller
Nat'l Inspector General
Chief Chap. Corps

MIDDLE EAST REGION
*Col Joseph R. Vazquez, CAP
Col Eugene L. Egry, III, CAP
Col John M. Knowles, CAP
Col Richard J. Cooper Jr., CAP
Col Roy W. Douglass, CAP
Col Hubbard J. Lindler Jr., CAP
Col David A. Carter, CAP
Col Dennis D. Barron, CAP

NORTHEAST REGION
*Col, Christopher J. Hayden CAP
Col Cassandra B. Hutchko, CAP
Col Daniel M. Leclair, CAP
Col William H. Meskill, CAP
Col William J. Moran, CAP
Col David L. Mull, CAP
Col Jack J. Ozer, CAP
Col Mark A. Lee, CAP
Col Benjamin F. Emerick, CAP
Col Michael G. Davidson, CAP

Region Commander
Connecticut
Maine
Massachusetts
New Hampshire
New Jersey
New York
Pennsylvania
Rhode Island
Vermont

Region Commander
Delaware
Maryland
National Capital
North Carolina
South Carolina
Virginia
West Virginia

GREAT LAKES REGION
*Col Robert M. Karton, CAP
Col Gordon A. Larson, CAP
Col Richard L. Griffith, CAP
Col Robert J. Koob, CAP
Col Leo J. Burke, CAP
Col Gregory L. Mathews, CAP
Col Clarence A. Peters, CAP

4

Region Commander
Illinois
Indiana
Kentucky
Michigan
Ohio
Wisconsin

SOUTHEAST REGION
*Col Alvin J. Bedgood, CAP
Col Lisa C. Robinson, CAP
Col Michael N. Cook, CAP
Col Tonya R. Boylan, CAP
Col Carlton R. Sumner, Jr., CAP
Col Rafael C. Roman, CAP
Col Bill G. Lane, CAP

ROCKY MOUNTAIN REGION

Region Commander
Alabama
Florida
Georgia
Mississippi
Puerto Rico
Tennessee

*Col Donald G. Cortum, CAP
Col Earl Sherwin, CAP
Col Frederick H. Thompson, CAP
Col Herbert C. Cahalen, CAP
Col Jerry E. Wellman, CAP
Col John E. Mitchell, CAP

NORTH CENTRAL REGION
*Col Sean P. Fagan, CAP
Col Ronald J. Scheitzach, CAP
Col Regena M. Aye, CAP
Col Thomas B. Theis, CAP
Col Erica R. Williams, CAP
Col David E. Plum, CAP
Col William E. Kay, CAP
Col Teresa L. Schimelfening, CAP

Region Commander
Colorado
Idaho
Montana
Utah
Wyoming

PACIFIC REGION

Region Commander
Iowa
Kansas
Minnesota
Missouri
Nebraska
North Dakota
South Dakota

*Col Larry F. Myrick, CAP
Col Charles R. Palmer, CAP
Col Kenneth W. Parris, CAP
Col Roger M. Caires, CAP
Col Ralph L. Miller, CAP
Col Brian L. Bishop, CAP
Col David G. Lehman, CAP

Region Commander
Alaska
California
Hawaii
Nevada
Oregon
Washington

SOUTHWEST REGION
*Col Frank A. Buethe, CAP
Col John M. Eggen, CAP
Col Lewis D. Alexander, CAP
Col Cecil A. Scarbrough, CAP
Col Mark E. Smith, CAP
Col Joe H. Cavett, CAP
Col Brooks A. Cima, CAP

Region Commander
Arizona
Arkansas
Louisiana
New Mexico
Oklahoma
Texas

*Voting Members of National Executive Committee - 14
** Nonvoting members of NEC and National Board - 3

CORPORATE TEAM
Mr. Don R. Rowland
Mr. John A. Salvador
Mr. Johnny Dean
Ms. Susan Easter
Mr. Larry Kauffman
Mr. Jim Mallett
Mr. Rafael Robles
Mr. Gary Schneider

Executive Director
Assistant Executive Director
Director, Operations
Chief Financial Officer
Assistant to Executive Director for Fleet Management
Director, Educational Programs
General Counsel
Director, Logistics & Mission Resources

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August 2011 National Board Minutes

AGENDA ITEM 1

REPORTS

SUBJECT: Advisor, Executive, Staff and Committee Reports
CAP/CS – Col Chazell

Perfunctory Reports:
Given time constraints, these reports will be given in summary form by the Chief of
Staff. Detailed reports, if available, have been provided to National Board members in
advance of the meeting.
1.

(Staff) CAP National Safety Officer

Col Diduch

2.

(Executive) Finance Committee Report

Col Vest

3.

(Executive) Chaplain Corps Report

Ch, Col Woodard

4.

(Executive) National Legal Officer’s Report

Col Herrin

5.

(Executive) Inspector General

Col Starr

6.

(Executive) National Controller

Col Charles

7.

(Advisor) Senior Advisor, Support

Col Guimond

8.

(Advisor) Senior Advisor, Operations

Col Murrell

9.

(NHQ) Regulations Update Report

Mr. Rowland

Additional Reports, time permitting:
10. (Advisor) National Advisory Council

Brig Gen du Pont

11. (Advisor) National Cadet Advisory Council

C/Col Coogan

12. (Staff) Historian Report

Col Blascovich

13. (Staff) National Health Services Officer

Col McLaughlin

14. (Committee) Hall of Honor

Maj Gen Wheless

15. (Committee) Constitution and Bylaws

Col Herrin

16. (Committee) Public Trust

Col Kavich

17. (Committee) Governance Committee

Col Verrett

18. (Other) Overseas Units Report

Lt Col Timm

COL CHAZELL/CS presented a slide briefing covering all these areas and noted
some of the highlights. These reports were earlier distributed to National Board
members.
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August 2011 National Board Minutes
Six oldest CAP Directives (Regulations, Manuals or Interim Change Letters)
Publication
Remarks
Publication
Remarks
Publication
Remarks
Publication
Remarks
Publication
Remarks
Publication
Remarks

CAPR 35-3
16 Mar 81 Membership Termination
Current and Essential
CAPR 210-1 1 Apr 91
The Civil Air Patrol Historical Program
Revised regulation in coordination
CAPR 112-9 1 Dec 92
Claims, Demands, and Legal Actions for or Against
the Civil Air Patrol
Revised regulation in coordination
CAPR 265-2 25 Feb 95 The Covenant and Code of Ethics for Chaplains of
the CAP
Requires revision
CAPR 35-7
1 Apr 97
Removal of National CC or National Vice CC
At Governance Committee
CAPR 76-1
15 May 97 Travel of CAP Members via Military Aircraft
Revised regulation in coordination

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August 2011 National Board Minutes

AGENDA ITEM 2

Author: Mr. Rowland

CS
SUBJECT: New CAP Publication Series
CAP/CS – Col Chazell

Information

OPR: EX

INFORMATION BACKGROUND:
CAP has been codifying and publishing policies relating to principles that all CAP
members need to maintain in conducting their CAP activities. These policies do not
pertain to a single activity/mission or group of activities/missions, but are corporate-wide
principles. National Headquarters has been challenged in its efforts to assign the
publications implementing these principles to one of the current series of directives.
For this reason, the National Headquarters Publications Manager will be creating a new
directive series; series 1. This series will be entitled Corporate Principles. The first step
in creating this series will be to re-number CAPR 35-10, Ethics Policy, by assigning it
the designation CAPR 1-1. The publications implementing the recently passed policies
on Conflict of Interest, the Nondisclosure, and controlling Personally Identifiable
Information will also be assigned to this series.
This is not a change of Corporate Policy, but is an administrative action. The National
Headquarters staff felt that it was appropriate to advise the National Board of this
planned action.

NB Action:
COL CHAZELL/CS noted this information item which will codify across-the-board policy
issues into a new directive series entitled “Corporate Principles.”
MR. ROWLAND/EX explained that CAP has been publishing policies relating to
principles that apply to all CAP members. These policies do not pertain to a single
activity/mission or group of activities/missions, but are corporate-wide principles. The
National Headquarters Publications Manager will create a new directive series to be
known as Series 1. This series will be entitled Corporate Principles. The first step in
creating this series will be to re-number CAPR 35-10, Ethics Policy, by assigning it to
the designation CAPR 1-1. The publications implementing the recently passed policies
on Conflict of Interest, Nondisclosure Agreement, and controlling Personally Identifiable
Information will also be assigned to this series.

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August 2011 National Board Minutes

AGENDA ITEM 3

CS

Action

SUBJECT: Approval of the March 2011 National Board Minutes
Author: Col Chazell
CAP/CS – Col Chazell
OPR: EXA
INFORMATION BACKGROUND:
The minutes of the March 2011 National Board meeting were distributed in draft form.
This allowed the National Board members a chance to review the minutes for any
discrepancies.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the March 2011 National Board Meeting minutes.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION

COL CHAZELL/CS MOVED and COL VAZQUEZ/MER seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED with abstentions from those members not attending the
March 2011 meeting.
FOLLOW-UP ACTION: Remove the word “DRAFT” from the March 2011National
Board Minutes.

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August 2011 National Board Minutes

AGENDA ITEM 4

CC

SUBJECT: Floor Nomination Transparency
Author: Maj Gen Courter
CAP/CC – Maj Gen Courter

Action
OPR: GC

INFORMATION BACKGROUND:
The CAP Constitution and Bylaws, at Bylaw 16.1, allows for nominations from the floor
for the offices of National Commander and National Vice Commander. Candidates that
file 90 days before the election in accordance with Bylaw 16.1 have submitted the
required documentation and the National Board has had time to consider that
information before voting.
The CAP Constitution and Bylaws, at Article XIII(1)(d), require that selectees for the
National offices of National Chief of Staff, National Legal Officer, National Finance
Officer, National Controller, National Inspector General, and National Chief of the
Chaplain Corps shall be appointed by the National Commander, subject to confirmation
by a majority of those voting at the current or next National Board meeting. Generally,
biographical information to include CAP and non-CAP professional experience is
provided to the National Board for their consideration.
PROPOSED NB ACTION:
That the National Board approve changes to the election procedures stating that if a
nomination from the floor for CC or CV election is received, or if a selection for
confirmation of a national officer is received, that such candidate or selectee submit all
documentation required of others for that election or office, and that there be a 12 hour
time delay before the election or confirmation is undertaken for the National Board to
consider the candidate or selectee with any documentation submitted in support of that
candidate or selectee.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS COMMENTS
No comment.
CAP-USAF COMMENTS
No comment.
ADVISOR / NATIONAL STAFF COMMENTS:
None.

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August 2011 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
None.
NB ACTION:

The gavel was passed to Brig Gen Carr/CV for this item because the chair was the
maker of the motion.
MAJ GEN COURTER/CC MOVED and COL BEDGOOD/SER seconded the
PROPOSED NATIONAL BOARD ACTION.
COL SUMNER/MS MOVED TO AMEND to strike everything after the word “office”
on the fourth line of the motion.

THE MOTION TO AMEND DIED FOR LACK OF A SECOND
COL LEE/PA MOVED TO POSTPONE and COL COOPER/DC seconded the
postponement to the Winter 2012 National Board meeting to allow further study.

THE MOTION TO POSTPONE DID NOT PASS
THE MOTION AS WRITTEN CARRIED
FOLLOW-ON ACTION: Make change to election procedures to include this approved
change to allow time to review qualifications of nominees from the floor.

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August 2011 National Board Minutes

From the April 2011 NEC
Agenda Item 4

NEC ACTION:
COL HERRIN/NLO MOVED and COL CHAZELL/CS seconded the PROPOSED NEC
ACTION, with the following additions: (1) Incorporate the proposed instructions
and guidelines provided to the candidates in 2010, and (2) that a regulation be
developed to formalize the election process for the National Commander and the
National Vice Commander.
MAJ GEN COURTER/CC MOVED TO AMEND and COL HERRIN/NLO seconded
that paragraph four of the proposed instructions and guidelines be changed to
read:
Paragraph 3 & 4 together
Each candidate in order is allowed 10 minutes to speak. Presentations may or may not
include exhibits, displays or electronic aids, but may not include comments by anyone
other than the candidate.
After all candidates have spoken, there will be a five minute period for each candidate,
in the same order of speaking, to answer questions of the National Board members and
hear brief comments of Board members given the privilege of endorsing the candidate.
Comments should be brief, orderly and not exceeding 30 seconds. Each candidate is
allotted five minutes total time for questions/comments.

THE AMENDMENT PASSED
THE AMENDED MOTION PASSED
THE AMENDED MOTION READS AS FOLLOWS:
“That the National Executive Committee approve the following policy: (1) the day
before a National Board meeting in which the National Board is scheduled to select a
National Commander and/or National Vice Commander, a ‘Meet the Candidates’ forum
will be held for all National Board members; this session is to be moderated by the
National Legal Officer or his designee, and the moderator will solicit questions prior to
the session from a wide variety of sources, including the National Board members
present at the forum; and that all candidates for National Commander and National Vice
Commander shall be invited to attend; and (2) that the instructions and guidelines
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August 2011 National Board Minutes
provided by the NLO to the candidates in 2010 (as amended) be utilized to develop a
regulation formalizing the election process for the National Commander and National
Vice Commander.”

FOLLOW-ON ACTION: Implementation of policy, notification to the field, and
development of regulation (using the NLO instructions and guidelines, as amended, to
formalize the election process for the National Commander and National Vice
Commander.

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August 2011 National Board Minutes
Election of the CAP Commander and Vice Commander
The National Legal Officer, serving as Secretary of the Corporation, announces the
names of those who have filed for the office. The Secretary declares the floor open for
nominations from the floor, which require a second. The Secretary closes the
nominations.
Slips of paper with numbers 1 thru the total number of candidates will be placed in a
container and the candidates will each draw one slip, thus designating the order in
which the candidates speak.
Each candidate in order is allowed 10 minutes to speak. Presentations may or may not
include exhibits, displays or electronic aids, but may not include comments by anyone
other than the candidate.
After all candidates have spoken, there will be a five minute period for each candidate,
in the same order of speaking, to answer questions of the National Board members and
hear brief comments of Board members given the privilege of endorsing the candidate.
Comments should be brief, orderly and not exceeding 30 seconds. Each candidate is
allotted five minutes total time for questions/comments.
Voting by written, secret ballot then takes place. Two members of CAP who are neither
current members of the National Board nor candidates for the office shall collect the
ballots. Two former members of the National Executive Committee and /or National
Board who are neither current members of the National Board nor candidates for
Commander shall tabulate the ballots and report the result to the National Legal Officer.
When there are more than 2 nominees, the nominee receiving the lowest number of
votes shall be dropped from the next ballot until there are only two nominees.
Whenever any nominee receives a majority of the votes, that nominee is elected.

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August 2011 National Board Minutes

AGENDA ITEM 5
Author: Col Herrin

JA

SUBJECT: CAP National Commander Election
CAP/NLO – Col Herrin

Action
OPR: GC

INFORMATION BACKGROUND:
Per the Civil Air Patrol Constitution and Bylaws, Article XII, the National Commander is
elected every three years.
The election rules were sent to each individual National Board member prior to the
election.
PROPOSED NATIONAL BOARD ACTION:
That the National Board conducts an election for the office of National Commander.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION

COL HERRIN/NLO announced that two candidates had filed for election to this office.
They are Brig Gen Charles Carr and Col Frederic Weiss. There were no nominations
from the floor. Col Herrin reviewed the election procedures for the order of speaking by
the candidates and time allowed for the candidates, for endorsing comments, and for
questions and answers. Those election procedures were followed. He also asked for
non-board member volunteers to assist—two to hand out the ballots and two to count
the votes.

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August 2011 National Board Minutes

BY SECRET WRITTEN BALLOT, BRIG GEN CHARLES L. CARR WAS
ELECTED BY MAJORITY VOTE ON THE FIRST BALLOT AS
NATIONAL COMMANDER OF THE CIVIL AIR PATROL FOR A 3-YEAR
TERM OF OFFICE (Vote Count: 48 to 18).

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August 2011 National Board Minutes

AGENDA ITEM 6

JA

SUBJECT: CAP National Vice Commander Election
Author: Col Herrin
CAP/NLO – Col Herrin

Action
OPR: GC

INFORMATION BACKGROUND:
Per the Civil Air Patrol Constitution, Article XIV, the National Vice Commander is elected
annually.
The election rules were sent to each individual National Board member prior to the
election.
PROPOSED NATIONAL BOARD ACTION:
That the National Board conducts an election for the office of National Vice
Commander.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION

COL HERRIN/NLO announced that two candidates had filed for election to this office.
They are Col Jim Rushing and Col Joe Vazquez. There were no nominations from the
floor. Col Herrin again reviewed the election procedures for the order of speaking by
the candidates and time allowed for the candidates, for endorsing comments, and for
questions and answers. Those election procedures were followed.

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August 2011 National Board Minutes

BY SECRET WRITTEN BALLOT, COL JOSEPH R. VAZQUEZ WAS
ELECTED BY MAJORITY VOTE ON THE FIRST BALLOT AS
NATIONAL VICE COMMANDER OF THE CIVIL AIR PATROL FOR A 1YEAR TERM OF OFFICE (Vote Count: 38 to 28)

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August 2011 National Board Minutes

AGENDA ITEM 7

JA

SUBJECT: Confirmation of CS, NLO, NFO, NC, Chaplain
Author: Maj Gen Courter
CAP/CC – Maj Gen Courter

Action
OPR: GC

INFORMATION BACKGROUND:
Per the CAP Constitution and Bylaws, Article XIII, "The National Chief of Staff, the
National Legal Officer, the National Finance Officer, the National Controller, and the
National Chief of Chaplain Service shall be appointed by the National Commander,
subject to confirmation by a majority of those voting at the current or next National
Board meeting."
Biographies of the nominees will be provided to the National Board.
PROPOSED NATIONAL BOARD ACTION:
That the National Board confirms the individuals nominated for the above positions.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION
MAJ GEN COURTER/CC MOVED and COL FAGAN/SWR seconded that the
following named members be confirmed for the offices indicated for a 1-year
term:
Chief of Staff
National Legal Officer
National Finance Officer:
National Controller
Chief Chaplain Corps

Col Russell E. Chazell
Col Barry S. Herrin
Col Warren Vest
Col Edward D. Phelka
Chaplain, Col J. Delano Ellis
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August 2011 National Board Minutes

THE MOTION CARRIED

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August 2011 National Board Minutes

AGENDA ITEM 8

JA

SUBJECT: Puerto Rico Wing Name Change
Author: Lt Col Cubano
PR WG/CC – Col Roman

Action
OPR: GC

INFORMATION BACKGROUND:
In February 2011, a CAPF 27 was submitted to change the name of Puerto Rico Wing
to Puerto Rico and U.S. Virgin Islands Wing following the procedure established in
CAPR 20-3. This name change was approved by NHQ. In May 2011, PR Wg was
informed by NHQ that the name of the wing was to be changed once again to PR Wing
as the proper procedure to change the name of a wing is by an amendment to the CAP
Constitution and Bylaws.
The USVI became part of the US in 1917. They are composed of three islands, St.
Croix, St. Thomas and St. John, with a population of 109,666 American citizens. The
USVI have a different representative in congress, governor and legal system than
Puerto Rico.
The USVI have been part of Puerto Rico Wing since the early 90s but this has never
been recognized. The lack of recognition affects the efforts of the wing HQ to obtain
assistance for the USVI units. The name change will assist the wing efforts to have the
Honorable Congresswoman Donna M. Christensen join the CAP Congressional
Squadron and to obtain assistance from the USVI Government for the units located in
the USVI.
PROPOSED NATIONAL BOARD ACTION:
1. That the National Board submit to the Board of Governors with a “do pass”
recommendation an amendment to the CAP Constitution and Bylaws changing Section
6.3c1 of the CAP Bylaws to read:
c. Wings:
(1) Each region shall be subdivided into areas known as wings. There shall be one wing
for each state, the District of Columbia, and a combined wing for the Commonwealth
of Puerto Rico and the U.S. Virgin Islands.
2. That the name of Puerto Rico Wing be changed to the Puerto Rico and US Virgin
Islands Wing.
ESTIMATED FUNDING IMPACT:
The funding impact will be minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
No comment.

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August 2011 National Board Minutes
CAP-USAF HEADQUARTERS’ COMMENTS:
No Comment
ADVISOR / NATIONAL STAFF COMMENTS:
NLO - Concur.
REGULATIONS AND FORMS AFFECTED:
CAP Constitution and Bylaws.
NATIONAL BOARD ACTION

LT COL CUBANO/PR MOVED and COL PARRIS/CA seconded the PROPOSED
NATIONAL BOARD ACTION.
Without National Board objection, the National Historian addressed this issue with
objection to the change of name of the Puerto Rico Wing due to its historical nature.

THE MOTION CARRIED
FOLLOW-ON ACTION: Referral to Constitution and Bylaws Committee for action to
send to Board of Governors for change to the CAP Constitution and Bylaws. Include in
December 2012 BoG agenda.

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August 2011 National Board Minutes

AGENDA ITEM 9
Author: Col Vazquez

SE

Action

SUBJECT: Safety Compliance Interval
MER/CC – Col Vazquez

OPR: SE

INFORMATION BACKGROUND:
Presently, CAP members are required to attend mandatory safety education training
once a month. Such classes may be online or given face to face at a local meeting.
Online courses are automatically credited to the CAP Online Safety Education module
in eServices, whereas local safety class attendance must be manually entered into that
module by either the unit commander or safety officer. The privilege to enter safety
class attendance is not assignable by a WSA, only by a duty assignment as either
commander or safety officer.
Failure to attain the monthly safety education credit in e-services results in the following
actions:
1. The member’s qualifications (ES and Pilot) in OPS Quals are temporarily revoked.
2. That member is subject to an abrupt dismissal from any CAP activity when the
activity director does not find a recent (last 30 days) entry for safety education credit.
There are two problems with the current system. While the present system guarantees
that any CAP member has completed the monthly safety education requirement, it does
not guarantee that the member received credit for safety training not entered into the
system. The privilege to validate very important training is assignable to multiple
individuals by a WSA (OPS Quals Validation for ES or Pilot), yet the privilege to enter
safety training is restricted to only two persons for any given unit.
The second problem is the interval required. Civil Air Patrol has made great strides in
promoting a safety first culture, to include ORM briefings at all activities, advanced
safety training for activity leaders, and an expanded accident investigation system that
will lead to accident avoidance through lessons learned. Adding too many mandatory
training classes threatens to dilute that message.
The typical ratio of time devoted to regular safety training/meetings versus time on the
job in industrial settings is about 1:330 (30 minutes a month for a 40 hour work week).
Given active CAP members volunteer 3 hours of time a week, a typical 15 minute safety
class every month yields a ratio of 1:50. For less active members (1 hour a week), that
ratio becomes 1:16. And unlike their industrial counterparts, CAP members do not daily
report to a work site to have multiple opportunities meeting a monthly requirement.
To alleviate these problems, the privilege to input safety training should be assignable
to any member the unit commander designates, and the interval of mandatory training
changed from monthly to quarterly (resulting in a more realistic ratio of 1 hour training
for every 150 hours of volunteer time). Given ORM, the flight release system and other
checks and balances already present within CAP, reducing the mandatory interval will
give commanders more flexibility to ensure members are getting the safety education
they need.

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August 2011 National Board Minutes
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve changing the interval of mandatory safety education
compliance from monthly to quarterly, and that WSAs have the option to grant the
Safety Education Input privilege to as many CAP members as deemed appropriate by
the unit commander.
ESTIMATED FUNDING IMPACT:
The cost needed to change CAPR 62-1, and any programming changes necessary in
eServices.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur with changing the interval of safety education to quarterly. Other professional
organizations, such as AOPA, require quarterly formal safety education for their full-time
professional aircrews.
Regarding increasing the number of people who can enter safety education completion,
currently all unit commanders, deputy/vice commanders, and any member appointed as
a safety officer or assistant safety officer can make these entries. If additional members
are needed, unit commanders can always assign additional individuals these duty
assignments as long as they meet the training requirements for the position.
Safety education completion is recorded automatically for members who complete the
training online via the CAP website. Another possible way to do it for members who
complete safety education via another non-online method would be to allow the member
to enter safety education completion themselves much like is done for Ops Qual items
and then require someone from the same group of people (commanders, vice
commanders, safety officers, assistant safety officers) to validate completion.
CAP-USAF HEADQUARTERS’ COMMENTS:
CAP-USAF supports increasing Safety Education Input privilege commensurate with the
size of the unit/wing.
We do not concur with increasing the training interval from monthly to quarterly. While
we agree that CAP has taken great strides in promoting a safety culture, changing the
training interval not only sends the wrong signal about the importance of safety, but is
counter to why the interval should be increased. Individuals involved on a full-time
basis, such as the 40 hour per week employee, are daily immersed in the work
environment and safety culture. Conversely, CAP members that participate on a less
frequent basis are more reliant on recurring training to maintain their safety focus and
perishable skills. The less frequent a CAP member participates, the more vulnerable
they become to mission related risks.

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August 2011 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
Sr Advisor Support: Concur with the comments made by the NHQ Staff.
Senior Advisor-Operations – Concur with National Headquarter comments.
REGULATIONS AND FORMS AFFECTED:
CAPR 62-1
NATIONAL BOARD ACTION

The gavel was passed to Brig Gen Carr/CV for this item because the chair stated a
desire to participate.
COL VAZQUEZ/MER MOVED and COL SUMNER/MS seconded the PROPOSED
NATIONAL BOARD ACTION, as read to include changing the word “quarterly” to
read “every 90 days.”
COL HERRIN/NLO MOVED TO AMEND and COL MILLER/NV seconded the
amendment to divide to consider separately the frequency for safety education
and the issue of safety education.

THE MOTION TO DIVIDE CARRIED
PART I
COL HERRIN/NLO MOVED and COL RUSSELL E. CHAZELL/CS seconded the
National Board approve that WSAs have the option to grant the Safety Education
Input privilege to as many CAP members as deemed appropriate by the unit
commander.
COL MILLER/NV MOVED TO SUBSTITUTE that members input their own safety
achievement and entry would be validated as suggested by the National Staff
Comments.

THE SUBSTITUTE MOTION FAILED FOR LACK OF A SECOND
THE PART I MOTION CARRIED
PART II
COL VAZQUEZ/MER MOVED and COL LEE/PA seconded that the National Board
approve changing the interval of mandatory safety education appliance from
monthly to every 90 days.
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August 2011 National Board Minutes
MAJ GEN COURTER/CC MOVED TO TABLE and COL PARRIS/CA seconded the
table until later in the meeting to allow time for board members to hear more
insight from the advisors.

THE MOTION TO TABLE CARRIED

LATER IN THE MEETING
COL VAZQUEZ/MER MOVED TO REFER TO COMMITTEE and COL ROBINSON/AL
seconded the referral and to bring back to the Winter 2012 National Board
meeting

THE MOTION TO REFER TO COMMITTEE CARRIED
FOLLOW-ON ACTION: Refer to committee. Include in Winter National Board agenda.

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August 2011 National Board Minutes

AGENDA ITEM 10
Author: Col Chazell

CS
SUBJECT: Revision of CAPR 35-2
CAP/CS – Col Chazell

Action
OPR: GC

INFORMATION BACKGROUND:
CAPR 35-2 (12 July 2010), paragraph 4b, requires the unit commander to notify NHQ
CAP/DP of the cause of a member’s death when that death occurs incident to a nonCAP activity. Paragraph 4d requires the unit commander to provide a statement
attesting to the fact that the death was or was not CAP-related.
The cause of a death occurring in a non-CAP circumstance is a personal matter and not
the business of CAP. The unit commander’s statement that the death was not CAPrelated is all the information needed by CAP regarding cause of death.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve striking the “cause” of death statement from paragraph
4b of CAPR 35-2 leaving only the date of death as reportable under paragraph 4b. All
other provisions of CAPR 35-2 remain in force as written.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur. In the past the National Commander or Chief of Chaplains has sent letters of
condolence to the family of a deceased member and it was deemed proper to request
the cause of death due to possible sensitivity issues surrounding the death. However,
in light of current privacy rights and our commitment to protect personal information of
our members the proposed amendment is well taken.
CAP-USAF HEADQUARTERS’ COMMENTS:
No comment.
ADVISOR / NATIONAL STAFF COMMENTS:
Sr Advisor Support: Concur.
REGULATIONS AND FORMS AFFECTED:
CAPR 35-2, Notification Procedures in Case of Death, Injury, or Serious Illness

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August 2011 National Board Minutes
NATIONAL BOARD ACTION

COL CHAZELL/CS MOVED and BRIG GEN CARR.CV seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPR 35-2, Notification Procedures in Case of Death, Injury, or Serious Illness

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August 2011 National Board Minutes

AGENDA ITEM 11

LG

Action

Author: Col Mike Murrell

SUBJECT: Glider Maintenance Fee
CAP/CS – Col Chazell

OPR: LG

INFORMATION BACKGROUND:
Gliders are not currently included in the Aircraft Flying Hour Minor Maintenance
Payment Rates found in CAPR 173-3 Attachment 1. Annuals and major maintenance
item cost are designated by NHQ CAP/LGM. At this time there is no provision for the
Region Centers of Excellence or their Satellites to cover the cost of minor maintenance
items, tow ropes, tow rings and other support items, unless paid for by Regions, host
wings or participating members themselves. This not only places a burden on the
RCOEs and their Satellites, it could cause unnecessary delays in replacing needed
items, which could adversely affect glider operations and utilization.
PROPOSED NATIONAL BOARD ACTION:
The National Board approve a $5.00 per flight maintenance fee for all glider flights,
except Cadet Orientation and TOP Flights, and that those fees go directly to the Region
Centers of Excellence to supplement ongoing operating expenses not included in NHQ
CAP/LG designated maintenance.
ESTIMATED FUNDING IMPACT:
No additional impact to CAP. Minor impact to affected members.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur with the proposed action, but recommend that fees collected remain with the
Region Glider Centers of Excellence and not be dedicated to a specific glider tail
number. Further recommend coordination with CAP-USAF on the possibility of
charging this fee for Air Force ROTC and Junior ROTC Orientation Flights and Form 5
sorties.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur with NHQ. Additionally, given the different sources of funding and the fact that
the preponderance of flights are flown within CAP, fees should not be charged for
AFROTC/AFJROTC glider flights at this time.
ADVISOR / NATIONAL STAFF COMMENTS:
Sr Advisor Support: Concur. The CAP Glider Program is very popular with Cadets and
ensuring proper maintenance is essential in maintaining this Cadet based program.
Senior Advisor-Operations – Believes this should be considered a minimum charge,
allowing those who need to charge more the ability to do so, if necessary. Concur with
National Headquarters’ comments regarding AFROTC and JROTC.
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August 2011 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION

COL CHAZELL/CS MOVED and COL FAGAN/NCR seconded the PROPOSED
NATIONAL BOARD ACTION.
COL CHAZELL/CS MOVED TO AMEND AND COL KARTON/GLR seconded the
amendment to add the words “CAP-owned” between the words “all” and “glider”
on line one.

THE MOTION TO AMEND CARRIED
There was further in-depth discussion on the expenses of operating a glider program.
In addition to maintaining the gliders, there are costs for tow ropes and rings, minor
maintenance, and trailers. There was also clarification that with passage of this motion,
the moneys collected would have to be used exclusively in the glider program. There
was also a recommendation that, if approved, for proper accounting, these funds be
held in a separate account.
COL LARSON/ILL MOVED TO AMEND and seconded by LT COL CUBANO/PR
PROXY to add the words “cadet encampments, flight academies,” between the
words “Orientation” and the first “and” on line two.
COL BEDGOOD/SER MOVED TO POSTPONE and COL SUMNER/MS seconded the
postponement for one year. In that time-frame, as offered, National Headquarters
will maintain the glider fleet including trailer maintenance and other required
accessories.
National Headquarters will report back those costs so a
determination can be made as to whether the expense can be sustained by the
headquarters or if a fee needs to be set.

THE MOTION TO POSTPONE CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Include in Summer 2012 National Board agenda.

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August 2011 National Board Minutes

AGENDA ITEM 12

LG

Action

Author: Col Mike Murrell

SUBJECT: Glider Trailers
CAP/CS – Col Chazell

OPR: LG

INFORMATION BACKGROUND:
Currently, glider trailer maintenance is not covered under vehicle maintenance or glider
maintenance. Responsibility for funding maintenance and repair has been up to the
wings where the trailers were assigned and now the regions, under the RCOE program.
As a result, maintenance for our glider trailers may not have been a priority which, in
some cases, has resulted in neglect.
PROPOSED NATIONAL BOARD ACTION:
The National Board include glider trailers in the vehicle maintenance program.
ESTIMATED FUNDING IMPACT:
Minor impact to the maintenance cost.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Glider trailer maintenance, like all other non-driven vehicles, has been funded at the
wing level. Neither aircraft maintenance nor vehicle maintenance funds are adequate to
cover trailer maintenance costs. Many glider trailers have fallen into disrepair, and total
rebuild will be quite costly. Concur with the proposal and recommend that a portion of
the $5.00 fee collected for a glider launch be dedicated to glider trailer maintenance and
repair.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur with NHQ comments.
ADVISOR / NATIONAL STAFF COMMENTS:
Sr Advisor Support: Concur.
Senior Advisor-Operations - Concur
REGULATIONS AND FORMS AFFECTED:

NATIONAL BOARD ACTION

This item was withdrawn.

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August 2011 National Board Minutes

AGENDA ITEM 13

IG

SUBJECT: Senior Level Investigating Officers
Author: Col Charles
CAP/NC - Col Charles

Action
OPR: IG

INFORMATION BACKGROUND:
In the recent past there has been investigations conducted against “Senior Level
Officials,” as defined in CAPR 123-2, wherein there are instances of Investigating
Officers, IO’s, being assigned that have had no experience in conducting CAP
Complaint Investigations. In some cases the IO’s have had no IG training before being
assigned as IO’s and were not approved by the CAP/IG. Any senior level official
complaint is serious on its face and deserves well trained and seasoned IO’S to insure
integrity of the investigation. While all CAP Complaint Investigations need well trained
IG’s and IO’s it is critical when it concerns our senior officials. The National Board
should insure that only well trained and seasoned IO’s are assigned to these types of
complaints.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the implementation of a policy that Investigating
Officers appointed to investigate allegations against “Senior Level Officials,” as defined
in CAPR 123-2, have complaint investigation experience and have graduated from the
CAP Inspector General College. For the purpose of this policy, “complaint investigation
experience” means having completed at least two actual complaint investigations.
ESTIMATED FUNDING IMPACT:
This agenda item has limited funding impact.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Non-concur. By CAP regulation, all complaints against Senior Level officials fall to the
CAP/IG for handling. The CAP/IG appoints the Investigating Officer for each complaint
against a CAP Senior Level Official. The CAP/IG makes that appointment based on the
content of the allegations in the complaint, the subject matter knowledge necessary to
competently investigate the complaint, the geographical location(s) involved in
conducting the investigation and the experience level of the proposed Investigating
Officer. The CAP/IG is well qualified to make these selections. This Headquarters
believes that it is inappropriate for the National Board to limit the CAP/IG’s discretion in
selecting Investigating Officers.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. Complaint investigation experience, especially when investigating Senior Level
officials, is an imperative. While the CAP IG College curriculum provides a solid
foundation on IG program management, the bulk of the training focuses on the proper
conduct of investigations making completion of this course a necessity for those
investigating Senior Level officials. We do not recommend adding the requirement for a
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August 2011 National Board Minutes
Master level IG specialty rating. The Master rating does not confer experience and may
overly restrict the pool of capable IOs.
ADVISOR / NATIONAL STAFF COMMENTS:
NLO - I would add the requirements that the IO have a master level proficiency in the IG
specialty training track, have served for some period as a region IG, AND be approved
by CAP-USAF/IG.
IG - Do not concur. It is our opinion that Investigating Officers in all cases, not just
senior officials, should be very experienced. The mere fact of completion of the IG
College or service as a Region IG does not indicate an individual’s actual experience
level in investigations. The attainment of a Master specialty level in the IG field could be
an indicator of experience; however, there are over 200 members with a master level
rating (earned prior to 2002) who are not up-to-date on current IG practices and
procedures. By CAP directives, all Senior Level Official complaint cases are supposed
to come directly to the CAP/IG for handling. If it becomes necessary to appoint an
investigating officer, the IG/Appointing Authority must have the flexibility to appoint a
high caliber, experienced person with specific experience/knowledge in the matter being
investigated. While we attempt to do that through the use of additional investigating
officers, the situation may be that a person with exceptional skills in a specific area and
experience in investigation matters could be utilized although lacking the IG College , a
Master skill level, etc.
REGULATIONS AND FORMS AFFECTED:
CAPR 123-2
NATIONAL BOARD ACTION

COL CHARLES/NAT CON MOVED and COL CHAZELL/CS seconded the
PROPOSED NATIONAL BOARD ACTION.
COL HERRIN/NLO MOVED TO SUBSTITUTE and COL BEDGOOD/SER seconded
that the National Board approve that Investigating Officers appointed to
investigate allegations against “Senior Level Officials,” as defined in CAPR 123-2,
be approved by the CAP-USAF/IG.
COL KARTON MOVED TO TABLE and COL BEDGOOD/SER seconded the motion
to allow discussion later in this meeting.

THE MOTION TO TABLE CARRIED
LATER IN THE MEETING, THIS AGENDA ITEM WAS WITHDRAWN.

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August 2011 National Board Minutes

AGENDA ITEM 14

Old Business

Action

A. February 2010 NB Minutes: Item 3a
Uniform Change Approval Process
CAP/CS – Col Chazell

Presenter: Col David Braun

INFORMATION BACKGROUND:
A process action team was established by direction of the National Board at the
February 2009 meeting (Agenda Item 27(a), February 2009). The mandate of the team
was to review current processes for making changes to CAP uniforms and
accoutrements and then make a recommendation to the National Commander to
streamline the process in order for National Board time and effort to be used more
effectively during Board meetings – rather than debating what are inherently
administrative issues – and to provide a predictable and codified method for uniform
changes. The report of the team is attached and includes the team’s process
recommendation and is presented to National Board for consideration.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the Process Action Report as presented and adopt the
recommendation provided as the official method of processing requests for changes to
CAP uniforms and associated accoutrements.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
CAP NHQ will draft the appropriate regulations changes based on the decision of the
National Board.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.

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August 2011 National Board Minutes

ADVISOR / NATIONAL STAFF COMMENTS:
Uniform Committee
1) Section 5. a. 1-4 a. 1st paragraph, last sentence. The Uniform Team Leader
believes this sentence is not strong enough to convince Commanders they can help
stop the out of control changes being offered to the uniform. As Commanders they
have an obligation first to the corporation and CAP and second to their
membership. It should
be clear in the wording they should exercise their command responsibility. I would
suggest that the sentence be split as follows "The chain .... to National
Headquarters/DP. Commanders in the chain are obliged to review and approve or
deny uniform changes as they see fit. Commanders are expected to hold the
overall program above parochial or unit biased loyalties."
2) Section 5. a. 1-4 b. Comment: It is expected that the first appointed chair of the
new uniform committee would select a board of qualified officers, establish a
charter for the committee and document its internal working procedures. The board
should be composed of a Chair, 2 sitting NB members, 1 senior Cadet to represent
Cadets, 3 members-at-large, and the CAP CMS, Historian, and a representative
from CAP-USAF as an ex-offico non-voting member.
Sr Advisor Support:
recommendations.

Recommend approval and implementation of the PAT

REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, CAP Uniform Manual
NATIONAL BOARD ACTION
COL CHAZELL/CS MOVED and COL CARR/GLR seconded the PROPOSED
NATIONAL BOARD ACTION.
COL DAVIDSON/NH MOVED TO POSTPONE and COL LEE/PA seconded the
postponement until the first item of business on Saturday morning.
THE MOTION TO POSTPONE CARRIED
On Saturday morning, Agenda Item 3a, Uniform Change Approval Process, was
brought from the table.
During discussion, Col Chazell/CS clarified that it was never the intention of the team to
remove the authority for commanders to authorize items such as encampment tee shirts
and shorts (activity-type). The focus of the team was to make modifications to approve

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August 2011 National Board Minutes
uniforms, such as BDUs, which would be problematic if an approved tee shirt were
combined with the BDU because that would be a modification to an approved Air Forcetype or corporate uniform. He further clarified that there is no intention to change those
items already authorized for approval by commanders.
MS. PARKER/DP further clarified that there are provisions for commanders to
determine what members will wear at a particular activity, on a temporary basis.
COL LEE/PAMOVED TO AMEND and COL BISHOP/OR seconded the amendment
to change the Process Action Report as follows:
1. Paragraph 5.a. CAPM 39-1 (Draft), Paragraph 1-4, Changes to the Uniform,
Paragraph a. How to Recommend Changes to the Uniform:
Strike the words: “This includes such specialty wear as distinctive shirts and
other “informal” items worn by groups of members performing similar
specialty CAP functions and duties.”
2. Paragraph 5.a. CAPM 39-1 (Draft), Paragraph 1-4, Changes to the Uniform,
Paragraph b. Composition of the Uniform Committee: The fourth paragraph
amended to read as follows: “The committee will be comprised of one wing
commander from each region selected by the region commander. The
committee will also seek individuals with substantive knowledge of uniforms
either from US military or CAP background. Various mission areas will be
represented on the committee, as well as the National Historian and CAP
Chief Master Sergeant, and a CAP-USAF advisor, appointed by the CAPUSAF/CC, will serve ex officio.”
3. Paragraph 8. (ADDED). Uniform items will be vetted through and
recommended by the Uniform Committee and (1) will be posted for a 30-day
comment period, (2) will be submitted through the chain of command, and (3)
comments from National Board members will be listed first and comments
from members will follow.
4. Paragraph 9. (ADDED). A 2-year moratorium on uniform items, which will
give National Headquarters Staff time to incorporate all current ICL changes
into an updated CAPM 39-1, Uniform Manual so we will actually have a
uniform manual that is set and ready to go.
Also, the Uniform Committee will perform a comprehensive review of all corporate
uniforms and report to the National Board at the summer 2011 National Board meeting,
giving the board and the membership time to review before action is taken at the 2012
boards.
THERE WAS CONSENSUS OF THE BOARD to delay this agenda item until after lunch
to allow time for reviewing a printed copy, and also to delay all uniform agenda items
until after lunch in case some of them may be impacted by this agenda item.

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August 2011 National Board Minutes
On Saturday afternoon, discussion continued on this item and the following printed
version of the amendment to the Uniform Process Action Team Report, as further
amended by the Process Action Team (to include adding the word “major” between “on”
and “uniform” on line 1, paragraph 8, ITEM III), was presented: NOTE: A vote was
taken on each item.
ITEM I
Paragraph 5.a. CAPM 39-1 (Draft), Paragraph 1-4, Changes to the Uniform:
Paragraph a, How to Recommend Changes to the Uniform. Strike the following
sentence: This includes such specialty wear as distinctive shirts and other “informal”
items worn by groups of members performing similar specialty CAP functions and
duties.
THE MOTION TO AMEND CARRIED
COL DAVIDSON/NH MOVED TO AMEND and COL BRITTON/AR seconded that the
Uniform Process Action Team Report be amended as follows: Paragraph 5.a. 1-4,
paragraph a., last sentence of the first paragraph: After the words “will be
returned” delete the words “to National Headquarters/DP for announcement and
implementation” and add the words:
“to the National Board for
approval/disapproval by an up or down vote.”
THE MOTION TO AMEND DID NOT PASS

ITEM II
Paragraph 5.a. CAPM 39-1 (Draft), Paragraph 1-4, Changes to the Uniform:
Paragraph b. Composition of the Uniform Committee. Replace the second to last
paragraph with the following: The committee shall be comprised of one wing
commander from each region selected by the region commander. The committee will
also contain individuals with substantive knowledge of uniforms either from US military
or CAP backgrounds. Various mission areas will be represented on the committee,
including the National Historian, the CAP Chief Master Sergeant, and the Chair of the
National Cadet Advisory Council; a CAP-USAF advisor, appointed by the CAPUSAF/CC will serve ex-officio.
COL HERRIN/NLO MOVED TO SUBSTITUTE and COL CARR/GLR seconded that
paragraph b. is changed to read as follows:
The Chair of the Uniform Committee will be selected using the same procedure used for
all other National Staff positions. The Uniform Committee will report to the National
Commander through the National Chief of Staff. The committee shall be comprised of
one wing commander from each region selected by the region commander, the National
Historian, the CAP Chief Master Sergeant, and the Chair of the National Cadet Advisory
Council; a CAP-USAF advisor, appointed by the CAP-USAF/CC will serve without vote.
The committee will solicit input from individuals with substantive knowledge of uniforms
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August 2011 National Board Minutes
either from the US military or with CAP backgrounds. As members of the Uniform
Committee, officers would be expected to hold the membership and overall program
above parochial or unit-based loyalties. Internal operation of the Uniform Committee
will be at the discretion of the Chair.
COL HERRIN/NLO MOVED TO AMEND and COL CARR/GLR seconded the
amendment, as follows: (1) Strike the words: “comprised of 5-10 officers,” and
the words: “and will be selected by Chair with prior approval by the National
Chief of Staff and National Commander;” and (2) Delete the second paragraph
under b.
THE MOTION TO AMEND CARRIED
THE SUBSTITUTE MOTION AS AMENDED CARRIED

ITEM III
Paragraph 8. (ADDED). A 2-year moratorium on major uniform items will give the
national staff time to incorporate all current ICL changes into an updated CAPM 39-1,
Uniform Manual. The Uniform Committee will perform a comprehensive review of
corporate uniforms (service, utility, flight) and report to the National Board at the
summer 2011 to give the board and the membership time to review before action is
taken at the winter 2012 National Board.
Paragraph 9. (ADDED). All uniform items vetted through and recommended by the
Uniform Committee will be posted for a 30-day comment period; comments will be
submitted through the chain of command, and comments from National Board members
specially identified.
THE MOTION TO AMEND CARRIED
COL GUIMOND stated that through the years in working uniform issues it has become
a necessity to have a female member on the Uniform Committee. The board provided
clarification and guidance that the chair of the Uniform Committee would have sufficient
authority to appoint a female member if one were not in one of the de facto positions.
THE AMENDED MOTION CARRIED
______________________________________________________________________

August 2011 NB Action:
In the absence of Col David Braun, Chairman of the Uniform Committee, Col Guimond
presented the Interim National Uniform Committee Report and recommended actions.
All old National Board uniform business items were closed. The Moratorium on uniform
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August 2011 National Board Minutes
items continues to August 2012. Appreciation was expressed to the members of the
Uniform Committee for all their great work.
COL CHAZELL/CS MOVED and BRIG GEN CARR/CV seconded that the National
Board accept the Report of the Uniform Committee as presented, that the work
continue as outlined in the presentation, and that all action items be disposed of
as recommended in the report.
There was clarification that the only alternate corporate style uniform is the blazer
slacks/skirt combination. There was also clarification that military ribbons are not
authorized for wear on the aviator shirt; however, former military members may wear
military decorations on civilian clothing on appropriate occasions such as Memorial Day
and Armed Forces Day.

THE MOTION CARRIED
FOLLOW-ON ACTION: Work of the National Uniform Committee continues. Report
back to the Winter 2012 National Board meeting. Include in Summer 2012 National
Board agenda.

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B.

May 2010 National Executive Committee Meeting: Agenda Item 9

Active Personnel Files
NER/CC – Col Hayden

Presenter – Col Jim Rushing
INFORMATION BACKGROUND:

IAW CAPR 39-2 Section B Active Records 1.7 The member’s unit of assignment will
maintain these records. The unit personnel officer normally maintains personnel
records.
This gives any unit commander access to their personal files whereby items such as a
letter of admonishment or reprimand could easily be removed. By these records being
moved to and maintained by the next highest echelon such interference would not be
possible and the integrity of these records would be assured.
PROPOSED NEC ACTION:
That the National Executive Committee approves that all CAP members' personnel files
would be held by their immediate unit except the unit commanders themselves where
their personnel file would be held by the next level unit commander that they report to.
Unit Commanders: Squadron to Group, Group to Wing, Wing to Region, and Region to
National.
Effective date of __________.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Sr Advisor Support – We have no objection to this agenda item, however, we suggest
that Wing and Region Commanders maintain their own personal records in the same
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August 2011 National Board Minutes
manner that National Staff Officers do. There will be a substantial cost involved for the
NHQ to maintain all records, and the present system for senior staff and national
officers has worked well for many years.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-2, Civil Air Patrol Membership
NEC ACTION:
COL HAYDEN/NER MOVED and COL KUDDES/NCR seconded that the National
Executive Committee refer this item to committee with a report to the November
2010 NEC Meeting.
During discussion there were concerns especially about procedures for handling
personnel files containing reprimands and how long they should be kept.

THE MOTION CARRIED
FOLLOW-ON ACTION: The National Commander will work with Ms. Parker/DP and
committee chairs to determine if the scope of the Adverse Action Committee should be
enlarged to manage this item or if better served elsewhere send to another committee.
Proposed options will be coordinated with region commanders prior to committee
assignment.
Include in the November 2010 NEC Agenda.
______________________________________________________________________

October 2010 NEC Action
Committee Report – 23 Oct 10
The Adverse Action Committee did discuss this issue at our last conference call. The
committee is not in favor of the agenda item as proposed. They feel that a better
approach to handling issues of letters of admonishment or reprimand, items which might
be removed if a person had access to their own personnel files, would be for each
commander to maintain a continuity book to be passed on to his or her successor with
notes regarding admonishment or reprimand. Continuity book items do not have to be
reviewed with the individual to the extent items entered into a personnel file have to be
reviewed.
Furthermore, if items are entered into personnel files, they should contain a date at
which the item will be removed, based on the severity of the issue, if the action served
to modify the individual’s behavior as it was intended.
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August 2011 National Board Minutes
COL KUDDES/NCR MOVED and BRIG GEN CARR/CV seconded that the National
Executive Committee request the Adverse Action Committee to continue working
this issue to include a recommendation as to how commanders access the
database when evaluating people for promotion or placement in particular offices
and report back to the May 2011 NEC Meeting.

THE MOTION CARRIED
FOLLOW-ON ACTION: Continued work by the Adverse Action Committee and report
back to the May 2011 NEC. Include in the May 2011 NEC agenda.
______________________________________________________________________

April 2011 NEC Action:
Interim Report by Col Rushing – Chair of the Adverse Action Committee

COL RUSHING/Chair of Adverse Action Committee reported that the committee took up
this issue for consideration. The committee recommendation was that a better
approach to this would be for the commanders to keep a continuity book with this
information in it rather than having it in personnel files where there would be a much
greater chance of it being taken out by an unauthorized person.
COL HAYDEN/NER asked about the status of the Oct 2010 discussion of having a
system on line where personnel files would be kept as a paperless document.
MS. PARKER/DP stated that the new membership system does have a capability of
allowing NHQ to upload documents that can remain attached to a member’s record. At
this point it is not known if it would just be internal access or whether access could be
given to commanders at certain levels in the field. Certainly the documents can be
scanned and attached to a record. For example, if you were considering someone for a
wing commander, you could call up and find out if there is adverse action information.
There was discussion that Forms 40 and 360 reviews might be included in the on-line
record.
Col Rushing was asked to again take this issue back to the Adverse Action Committee.
______________________________________________________________________

August 2011 NB Action:
Active Personnel Files:
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August 2011 National Board Minutes
COL JIM RUSHING, Chairman of the Adverse Action Committee, gave a final report.
He stated that national staff records are maintained at National Headquarters. The
recommendation is that sensitive files be put in a continuity book to be passed from
commander to commander.
With this action, COL JIM RUSHING, Chairman of the Adverse Action Committee,
reported that the issue was resolved.

ITEM CLOSED
Appreciation was expressed to the committee for its efforts.

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C.

September 2010 National Board Meeting: Agenda Item 22

CAP Chaplain Qualifications
UT Wg/CC – Col Wellman

Presenter – Col Chris Hayden

INFORMATION BACKGROUND:
Is the goal of the CAP chaplain program to provide chaplains to the USAF or to provide
chaplains to members of the CAP?
Current qualifications for a CAP chaplain are at such a professional level that seems to
be counterproductive or beneficial to CAP members. Rather than holding CAP
chaplains to a USAF standard and issuing an exemption to the lesser qualified, let’s redefine the CAP chaplaincy to allow qualified and endorsed members of the ministry to
benefit CAP and then ENCOURAGE additional qualifications needed if a CAP chaplain
DESIRES to be of USAF service. Not every CAP chaplain desires or has the time to be
a fully qualified, but volunteer, military chaplain.
A CAP chaplain is a needed function to help guide members, especially our youth, in
value development. However, that same chaplain may not legally (in many states)
handle confessions, conduct marriages or do “normal” functions associated with
someone who is a military chaplain -- is this level of expectation required for CAP? If
our goal is to provide value guidance, let’s not place roadblocks and make it so difficult
to qualify a chaplain, local clergy simply say “no.”
Many religions allow endorsement in the ministry without requiring extensive theological
education. This is the case, for example, with Catholic and Baptist deacons. These
potential CAP chaplains will have both religious and value foundation to benefit CAP
members. These persons are currently accepted by their local community churches to
conduct services and are endorsed by their denominations, yet must meet significant
additional requirements to serve as a CAP chaplain. Many of these people are not in
the religious vocation and simply do not have the time or funding or desire to obtain
advance education in theology.
Are these advanced and somewhat stringent chaplaincy requirements beneficial to CAP
members?
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve a complete re-design of the requirements needed to
become a CAP chaplain with an eye to benefiting CAP members and allowing more
local clergy to serve. Our current policy is overly restrictive resulting in a lengthy and
cumbersome process that discourages an element of our community that would be of
great benefit to CAP.
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August 2011 National Board Minutes
ESTIMATED FUNDING IMPACT:
Cost to be determined depending on what is developed in the re-design of
requirements.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur with the Chief of Chaplain Corps comments.
CAP-USAF HEADQUARTERS’ COMMENTS:
Non-concur. Chief of Chaplain Corps comments provide thorough background into the
rationale for current policy.
ADVISOR / NATIONAL STAFF COMMENTS:
NLO - I believe this is contrary to the current agreement between the CAP chaplain
corps and the USAF Chaplain corps. However, we already have a category for "mission
chaplain" that we could adapt to those chaplains meeting USAF requirements, and only
mission chaplains (as redefined) would be able to participate in AFAMs (including
assistance to active and reserve forces). That should make the chaplaincy available to
more faiths and not restrict our ability to provide assistance to the military services.
Chief of Chaplain Corps: The Chaplain Corps Advisory Council considered this
proposed action and unanimously expressed their opposition for the following reasons:
1. The qualifications for appointment as a CAP chaplain have been long established
from our inception and have become the model for other vocational chaplaincies. This
is one of the uniquely distinctive ways that Civil Air Patrol is known to be an exceptional
organization.
2. We already have a waiver provision in circumstances in which prospective chaplains
have documented significant and credible pastoral experience. These chaplains are
restricted only from direct support to the military, which is a very small percentage of our
overall chaplain ministry. Our primary mission continues to focus on cadet programs,
aerospace education and emergency services.
3. Lowering the current criteria could place some chaplains in legal jeopardy,
particularly in situations of confidentiality and counseling.
4. Utilization of chaplains who do not meet meaningful criteria places the CAP
Corporation in legal jeopardy if, for example, it is alleged that counseling is performed
by those who do not possess adequate ministerial credentials.
5. Lowering our current standards would result in a corresponding reduction in the
quality of our Chaplain Corps. We feel that our cadets and senior members are entitled
to professionally competent chaplain services.

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August 2011 National Board Minutes
6. In our culture, it is possible for someone to purchase an ordination certificate online
that would allow them to perform marriages and etc. for about $35 dollars; and
purchase a bogus graduate degree for as little as $195, from unprincipled organizations
that have chartered themselves as a church or school. Lowering the accredited
educational requirements for chaplaincy would invite even more chaplain applicants
who lack either the education or experience to bring competent ministry to CAP
members.
7. We must have a concrete objective criterion for evaluation of chaplain candidates.
The lower the bar, the more subjective it becomes.
8. It is doubtful that a reconsideration of the qualifications for CAP chaplaincy would in
fact result in the recruitment of more chaplains. Competent ministers are often wary of
ministries that are known to have inadequate qualifications. In CAP, character
development instructors who meet only very limited and basic criteria were instituted to
facilitate moral leadership discussions, yet we have significantly more chaplains than
CDIs.
9. There are many aspects of ministry that are unique to chaplaincy and some ministers
are not suited for it. An important feature of chaplaincy is the ability to work together on
a team in a pluralistic setting. Not every clergy person is equipped for this kind of
ministry. Our long established chaplain criteria are essential to the effectiveness of our
chaplaincy.
10. The current criteria for appointment of a CAP chaplain have earned the respect of
the Air Force, resulting in specific inclusion of CAP chaplain support in the AFIs. The
Chaplain Corps is the only portion of CAP to enjoy this degree of collegial relationship
with the Air Force. Our Memorandum of Agreement with the Air Force Chaplain Corps
requires us to conform to the standards of DODI 1304.28, which prescribes the
educational criteria for chaplaincy.
Lowering the standards for chaplains in order to increase their number is somewhat
akin to meeting a need for more physicians by declaring that EMTs will be doctors.
Competent ministers are the result of years of study, training and proven commitment.
We might rather see the need to be even more careful in our selection of chaplains than
ever before. It is our conviction that the currently established standards for the
appointment of CAP chaplains should not be degraded in any way.
REGULATIONS AND FORMS AFFECTED:
CAPR 265-1, The Civil Air Patrol Chaplain Corps.
NATIONAL BOARD ACTION
COL WELLMAN/UT withdrew this item and asked that the National Commander
appoint a committee or task force to review the process involved in the chaplain
appointment process and that this committee be comprised of both chaplains
and board members, with a report back to the National Board.
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August 2011 National Board Minutes
MAJ GEN COURTER stated that some changes are already in progress for the
chaplain appointment process, and noted that at National Headquarters the Chaplain
Corps has been moved into the Professional Development area.
FOLLOW-ON ACTION:
Naming of committee or task force by the National
Commander. Inclusion in the winter 2011 National Board agenda.

March 2011 NB Action:
Report from Col Chris Hayden – Ad Hoc Committee Chair
______________________________________________________________________

April 2011 NEC Action:
Interim Report due from Col Chris Hayden – Ad Hoc Committee Chair
COL HAYDEN/Chair of Ad Hoc Committee stated that a written report was submitted.
He called attention to the wording in the motion, which states “appointment process,”
which is what the committee is dealing with—not “qualifications.” He stated that there
was a lot of misinformation in the wings about the procedure for handling these
applications. The process was clarified in 2002, but has since been improved by
Chaplain Woodard. The committee feels there has been insufficient time for the revised
process to work properly. The committee recommends that e-services be utilized for
the chaplains similar to the safety reporting program, where the information is
automatically moved along.
MR. DEAN/NHQ/DO cautioned against using social security numbers on the uploaded
documents.
CH, COL WOODWARD cautioned about uploading sensitive information on the
chaplain applicants. He added that much of the delay in processing applications is due
to the lack of gathering the required information from the applicants.
MAJ GEN COURTER asked Col Hayden to work with Ch, Col Woodard and provide a
summary report—a chart—to outline how many days it takes on average in the last X
months so that the report accurately reflects the current status, including the path of a
waiver. This report will be used at the next meeting for ease of understanding the
process.

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August 2011 National Board Minutes
______________________________________________________________________

August 2011 NB Action:
COL CHRIS HAYDEN, Chairman of the Ad-hoc Committee reported that the issue of
CAP Chaplain Qualifications was resolved.

ITEM CLOSED

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D.

September 2010 National Board Meeting: Agenda Item 26C

Clarification of Training Regulation for the Wing At-Large Units
AL WG/CC – Col Robinson

Presenter – Col John Knowles

COL ROBINSON/AL MOVED and COL MOERSCH/FL seconded that the National
Board approve a change in policy to allow members assigned to at-large (XX000)
units to be exempt from all minimum training requirements. Further that those
members assigned to that unit will not be allowed to participate in any activities,
including unit meetings, until required training has been completed and the
member transferred back the local unit. (This would not include social events
such as Christmas parties, etc.).
Following discussion on the possible impact of the proposed motion, the following
amendment was made:
COL ROBINSON/AL MOVED TO AMEND and COL PARRIS/CA seconded the
amendment to approve the creation of a 998 unit which, according to regulation
and policy, is for only inactive members that are non-participating and are not
required to complete training requirements.
COL WINTERS/OH MOVED and COL JENSEN/SWR seconded to refer to
committee.
THE MOTION TO REFER TO COMMITTEE CARRIED
FOLLOW-ON ACTION: Referral to committee, to include membership and IG.

March 2011 NB Action:
Item was combined with agenda items 10 and 11 from the March 2011 NB
meeting. A committee was formed that included one wing commander from each
region plus NHQ staff and a member of the support advisory team.
Interim report due to the Spring 2011 NEC and a final report due to the Summer
NB meeting.

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August 2011 National Board Minutes
______________________________________________________________________

April 2011 NEC Action:
Interim Report from Col John Knowles, Ad-Hoc Committee Chair, presented by Col Skip
Guimond.

COL GUIMOND presented a slide briefing—interim report—on behalf of Col John
Knowles, Ad Hoc Committee Chair. He added there will be a final report at the summer
2011 National Board meeting.
______________________________________________________________________

August 2011 NB Action:
Final report to be given by Colonel John Knowles, Chairman of the Ad-Hoc Committee
addressing this issue.

Clarification of Training Regulation for the Wing At-Large Units:
A final report of the Ad-hoc Committee was presented and the following motion made:
COL JOHN KNOWLES, Chairman, MOVED that the National Board vote to approve
the following recommendations:
1. Modify the current
Member/Patron.

category

of

Patron

and

rename

it

Reserve

2. NHQ will create an online method for transfers in lieu of current CAPF2A.
3. Member will be notified of transfer of membership status and can request
they not be changed. They will have 90 days to complete any outstanding
mandatory training.
4. Modify regulations to conform with 90-day window to complete mandatory
training. (This 90-day window is currently part of the curriculum taught by
PD).
5. Add a box on e-services top of page that has links to all the mandatory
training.
6. List all mandatory training items on the CAP 101 card (in lieu of developing
multiple reports for field use).

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August 2011 National Board Minutes
COL KNOWLES/MD MOVED TO DIVIDE and COL ROBINSON/AL seconded that
the National Board vote to divide the motion into two parts: PART A: Items 1, 2, &
3; PART B: Items 4, 5, & 6.

MOTION TO DIVIDE CARRIED
PART A (1, 2, & 3):
COL MILLER/NV MOVED TO POSTPONE and COL PARRIS/CA seconded the
postponement.

THE MOTION TO POSTPONE DID NOT PASS
COL HAYDEN/NER MOVED TO DIVIDE PART A and COL SUMNER/MS seconded
that the National Board vote to divide PART A, as follows: PART A(1): Items 1 &
2; PART A(2): Item 3.

THE MOTION TO DIVIDE PART A CARRIED
THE MOTION TO APPROVE PART A(1):
UNANIMOUSLY

Items 1 & 2 CARRIED

COL HERRIN/NLO MOVED TO AMEND PART A(2): Item 3 and COL BISHOP/OR
seconded that Item 3 read as follows: “Member will be notified of proposed
transfer to Reserve Member/Patrol status and then they will have 90 days to
complete any outstanding mandatory training, at the end of which time the
transfer will be automatic if training not met.

THE MOTION TO APPROVE AMENDED PART A(2): Item 3, CARRIED
UNANIMOUSLY

PART B (4, 5, & 6):
COL ROBINSON/AL MOVED PART B (4, 5, & 6) and COL BEDGOOD/SER
seconded that the National Board vote to approve these proposals.
COL CORTUM/RMR MOVED TO AMEND and COL GRIFFITH/IN seconded the
amendment to strike the words “in lieu of” and substituting “in addition to” in
paragraph 6, line 2.
COL KNOWLES/MD MOVED TO SUBSTITUTE and COL BEDGOOD/SER seconded
the substitute motion to eliminate the parenthesis and strike all words contained
in parenthesis of Item 6.
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August 2011 National Board Minutes

THE NATIONAL BOARD VOTED UNANIMOUSLY TO ACCEPT THE
SUBSTITUTE MOTION FOR PARAGRAPH 6.
THE MOTION TO APPROVE PART B (4 & 5 and substituted Item 6),
CARRIED UNANIMOUSLY.
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change
appropriate CAP Regulations.

ITEM CLOSED

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August 2011 National Board Minutes

E. October 2010 NEC Minutes: Item 6b
Program Representation during Compliance Inspections
CAP-USAF/CC - Col Ward

Presenter – Col Bill Meskill
INFORMATION BACKGROUND:

CAPR 123-3 states in Para. 7. b.2., “All wing program directors should be present for
wing inspections. Should a director be unavailable, someone knowledgeable in his/her
functional area must represent the absent director.” Many wings inspected during the
Cycle 3 round of compliance inspections do not have program directors showing up for
interviews or the designated representative is not able to showcase the entire program
to the inspectors. Recently, one wing did not have program directors available for 10 of
the 18 inspected programs.
Significant capital is invested by the CAP and the Air Force in terms of man-hours and
finances to comply with this Statement of Work inspection requirement. In addition,
assessments are vital to the CAP National Commander and CAP-USAF Commander in
providing an independent evaluation of organizational readiness, efficiency and
effectiveness. It is vital that Wing Commanders ensure knowledgeable program
representation is present for all compliance inspections.
PROPOSED NATIONAL BOARD ACTION:
That the National Executive Committee form a committee to study the impact of wing
program directors’ failure to attend the compliance inspection or prepare a
knowledgeable substitute to present the program in his/her absence. This study should
include guidance on how to assess programs which do not provide either functional
representation or the representative is not able to address all aspects of the program. It
should also recommend sanctions for wings that fail to adequately engage the
quadrennial requirement for inspection. This committee should include both CAP and
CAP-USAF members and will report back to the National Board no later than Feb 2011.
ESTIMATED FUNDING IMPACT:
Administrative costs for the committee to provide the study.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Out of the 396 interviews thus far in cycle 3, 16 (4%) did not have the primary director
present. Nine of those interviews resulted in ratings of Successful, three resulted in
Marginals, and four resulted in Unsatisfactories.

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August 2011 National Board Minutes
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. If this shortfall is not adequately addressed it may lead to Unsatisfactory
compliance inspection ratings.
ADVISOR / NATIONAL STAFF COMMENTS:
CAP-IG: Do not concur with the proposal as written. We do not view this as an
inspection problem, rather a manning/staffing problem. While we experience a
continuing problem both in inspecting unmanned positions and/or substitutes with no or
limited knowledge of the subject, we inspect programs rather than people. If the
program can show adequate supporting documentation and some semblance of
management, it is graded accordingly. The IG sees this whole problem as an
organization mired in a 1950s organizational structure with commander’s who are not
able to man some programs with experienced, capable people. I thank CAP-USAF for
bringing this issue forward for everyone to see a problem throughout the organization.
REGULATIONS AND FORMS AFFECTED:
CAPR 123-3, Civil Air Patrol Compliance Assessment Program
NATIONAL BOARD ACTION
COL WARD/CAP-USAF/CC MOVED and COL MYRICK/PCR seconded the
PROPOSED NATIONAL BOARD ACTION.
BRIG GEN CARR/CV MOVED TO AMEND and COL CHAZELL/CS seconded the
amendment to add the words: “request the National Commander” between the
words “Committee” and “form” on the first line.
THE MOTION TO AMEND CARRIED
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: The National Commander name a committee including CAPUSAF personnel, the IG, a member of the NEC, at least one wing commander, a
member of Col Guimond’s team, and a representation of National Headquarters. There
was guidance to the committee to also consider the issue of leadership and in the
context of manning, organizational structure, and personnel as well as electronic
continuity books. Include in the winter 2011 National Board agenda.

March 2011 NB Action:
COL MESKILL/Chairman of the Ad Hoc Committee provided the following Interim
Report: He provided some background statistical information and reported that the
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August 2011 National Board Minutes
committee feels that the stated problem is indicative of management and staffing
problems within a wing. The purpose of the inspection program as outlined in CAPR
123-3, CAP Compliance
Assessment Program, is to inspect and report on the functions and programs within a
wing and not individuals assigned to those programs and functions, except for their
qualifications to perform the duties that they have been assigned. CAP is a volunteer
organization and while the presence of a director in a functional area is certainly
strongly desired for an inspection, the committee believes that the program or function
being inspected should stand on the basis of the evidence of compliance presented to
the inspection team and not the presenter. If the stand-in is unable to present the
program, then the scorer should reflect that, but the score should be no different than if
the primary person assigned did the presentation. Certainly a wing that cannot field 10
of 18 directors for inspected programs has management and motivational issues. And
the fact that these people are absent should almost certainly reflect on the wing
commander and the chief of staff. If a wing can present a complete and thorough
program, which is compliant with the regulations, the inspection score should stand
alone on the basis of the presented program.
______________________________________________________________________

August 2011 NB Action:
Final report will be given by Colonel Bill Meskill, Chairman of the Ad-Hoc Committee
addressing this issue.

COL MESKILL/MA MOVED and COL KARTON/GLR seconded that there is no
change to the already submitted report and this item is complete.

THE MOTION CARRIED
ITEM CLOSED

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August 2011 National Board Minutes

F. September 2010 National Board Meeting: Agenda Item 23
Extension of Professional Appointments and Promotions to Include Homeland
Security and Emergency Management Professionals

WY Wg/CC – Col Skrabut

Presenter – Col Brian Bishop

INFORMATION BACKGROUND:
From time to time, new academic disciplines may emerge having curriculum content
highly relevant to the Civil Air Patrol mission. It is beneficial to the organization to
periodically assess the Professional Appointment and Promotion procedures to consider
inclusion of newly arising fields of study, in order to encourage membership by
individuals trained and credentialed in such fields.
Individuals completing degrees in Emergency Management or Homeland Security will
have skills highly contributory to the organization.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the establishment of guidelines similar to those for
chaplains, character development instructors, health service personnel, legal officers,
aerospace education officers, and finance officers for appointments and promotions for
persons demonstrating experience and education in the fields of Homeland Security
and/or Emergency Management.
ESTIMATED FUNDING IMPACT:
No direct associated costs, other than administrative cost to change regulation.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Without specific criteria, it would be hard to make a judgment on the validity of this item.
NHQ suggests that this be referred to a volunteer committee to establish proposed
criteria and then resubmit the item to the November 2010 NEC meeting with
recommendations.
CAP-USAF HEADQUARTERS’ COMMENTS:
Agree with all CAP NHQ and National Staff comments. On the surface this proposal
appears prudent; however, recommend it be sent to committee to develop
recommendations for the next policy-making meeting.

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August 2011 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
NLO – Understanding that rank and other uniform matters are surrogates for payroll in
CAP; I would concur with this proposal if the guidelines only permit credit for experience
and/or credentials that are compatible with CAP mission requirements. We should also
rethink whether persons with NASAR credentials (e.g., SARTEC I and II) should be
exempt from certain ground team leader/member training along these same lines.
Senior Advisor – Support and PD Advisor are concerned with the broad wording of this
AI. At present, there is no experience based criteria for professional development and
promotion in the CAP. The existing metrics require a degree or other professional
recognition such as an FAA pilot certificate or instructor certificate, advanced degree,
CPA certificate, etc. The HLS and Emergency Management fields are growing so
rapidly that we believe it would be impractical for local, Wing, Region, or even National
personnel officers to review an application without specific metrics for a specific field of
expertise.
Senior Advisor – Operations: If, indeed, there are elevating degrees in these disciplines
and those degrees can directly contribute to and support CAP’s missions in those
areas, I concur that this should be considered.
REGULATIONS AND FORMS AFFECTED:
CAPR 35-5, CAP Officer and Noncommissioned Officer Appointments and Promotions.
NATIONAL BOARD ACTION
COL SKRABUT/WY MOVED and COL LEE/PA seconded the PROPOSED
NATIONAL BOARD ACTION.
COL BURKE/MI MOVED TO AMEND and COL LARSON/IL seconded the
amendment to identify professional certifications that are nationally recognized
and allow those to also automatically qualify for CAP emergency services roles.
COL MURRELL/CS PROXY MOVED TO REFER and COL CARR/GLR seconded
that this item be moved to committee in order to explore and develop appropriate
criteria.
THE MOTION TO MOVE TO COMMITTEE CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Referral to committee with guidance from Col Herrin/NLO to
consider all national emergency services qualifications that people currently hold to
develop some table of equivalencies or some idea whereby CAP doesn’t have to have
highly trained people repeat the same training just to check boxes on the forms. There
was additional guidance from Col Guimond that the committee needs to be comprised
of both operational and support people since this item involves promotion and
advancement as well as operational issues.

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August 2011 National Board Minutes

March 2011 NB Action:
COL BISHOP/Chairman of Ad Hoc Committee stated that the committee is working this
issue. The committee rewrote its tasking to make this a mission related skills
appointment as opposed to professional development appointment. The committee did
not look at ES qualifications, which was suggested, because that is a separate issue
and is being worked. He stated that it will be more difficult to identify the homeland
security professional or emergency management professional as opposed to what a
pilot certificate looks like or what a CPA certificate looks like. He added that at the
summer 2011 National Board meeting, the committee will be looking for guidance in the
consistency of applying professional development as it relates to mission skills and
professional appointments. At the current time CAP inconsistently applies professional
development requirements (Levels I, II, III, and IV) for promotion depending on how a
person gets an advanced promotion.
FOLLOW-ON ACTION: A Final Report will be given at the summer 2011 National
Board meeting. Include in the summer 2011 National Board agenda.
______________________________________________________________________

August 2011 NB Action:
Final report will be given by Colonel Brian Bishop, Chairman of the Ad-Hoc Committee
addressing this issue.

COL BISHOP/OR MOVED TO CLOSE and COL CHAZELL/CS seconded the motion
to close this item.

THE MOTION CARRIED UNANIMOUSLY
ITEM CLOSED

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August 2011 National Board Minutes

AGENDA ITEM 15

New Business

Action

A. On-Line EOT Training by Active Senior Members (to include Cadet Sponsors, Life
Members, and 50-year Members
COL HERRIN/NLO MOVED and COL GRIFFITH/IN seconded that the National
Board approve that the regulation regarding on-line EOT Training for active
Senior Members, to include Cadet Sponsors, Life Members, and 50-year Members
be changed to state that a member who fails to complete this training shall not
participate in any CAP activity until that training is completed.

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
appropriate CAP Regulations.

B. Request to Approve Minimum Grade of Colonel for At-Large BoG Members
COL BURKE/MI MOVED and COL KARTON/GLR seconded that the National Board
approve a change to paragraph 1.5c, CAPR 35-3, allowing the NEC to approve the
temporary grade of Colonel for at-large members of the Board of Governors.
There was clarification that the NEC already has authority to appoint anyone to the
grade of Colonel without this motion. Also, that there was an earlier decision to open
applications for at-large membership on the Board of /Governors to Majors and above to
allow a good cross-section of CAP members the opportunity to participate on this board.

THE MOTION DID NOT PASS

C. Civil Air Patrol National Board Resolution on Diversity and Inclusion
COL CHARLES/NAT CON MOVED and COL BEDGOOD/SER seconded that the
National Board adopt the Civil Air Patrol National Board Resolution on Diversity
and Inclusion, as proposed, with a change of the date from the 18th to the 19th of
August 2011.
There was discussion and clarification of the purpose of the Civil Air Patrol Diversity
Committee.

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August 2011 National Board Minutes
COL MILLER/NV MOVED TO AMEND and COL HERRIN/NLO seconded the
amendment to delete the word “proportionally” on line 3 of paragraph 2.

THE MOTION TO AMEND CARRIED UNANIMOUSLY
COL KARTON/GLR MOVED TO AMEND and COL GRIFFITH/IN seconded the
amendment to delete the word “deliberative” and substitute the word “advisory”
on line 1 of paragraph 4.

THE MOTION TO AMEND CARRIED UNANIMOUSLY
THE TWICE AMENDED MOTION CARRIED

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August 2011 National Board Minutes
ADMINISTRATIVE/ANNOUNCEMENTS:
A State of the Organization slide briefing was presented by Maj Gen Courter, National
Commander. Mr. Rowland, Executive Director and Col Ross, USAF, CAP-USAF
Commander made brief remarks.
During the General Assembly on Friday morning, remarks were made by Mr. John R.
“Doc” McCauslin, Chief Executive Officer, Air Force Sergeants Association. Gen
Courter presented Mr. McCauslin with the CAP 70th Anniversary coin and the CAP
book, “From Maine to Mexico.”
Distinguished members and guests were recognized including members of the head
table; other members of the NEC; Mr. Bob Robert, President, Air Cadet League of
Canada; Mr. Bill Grider, local President of the Air Force Association; Mr. John “Doc”
McCauslin, Chief Executive Officer, Air Force Sergeants Association; Board of
Governors members Brig Gen Richard Anderson, Chairman, (also a former National
Commander and CAP Life Member) and Lt Col Ned Lee; CAP Life Members: Col Glen
Atwell, Mr. Jim Mallett, and Lt Col Mary Fike; former National Commanders Maj Gen
Dwight Wheless and Brig Gen Paul Bergman; and the Coordinator and representatives
from the Ghanaian International Air Cadet Exchange Association.
Also, Col Ross, USAF, Commander of CAP-USAF, introduced the Air Force personnel
in attendance, including Col Paul Gloyd, CAP-USAF Vice Commander; Air Staff
representatives (from A3OH) Col Ed Hurston, Major Alexa Kimber, and Maj Jeremy
Hodges; 1st Air Force representatives Col Mike Gillory/JA and Lt Col Chris Sabo, as
well as the liaison officer, Mr. Mark O’Brien; and CAP-USAF liaison region
commanders.
Col Chazell/CS introduced the National volunteer staff and expressed appreciation for
all their efforts.
Mr. Rowland/EX introduced the National Headquarters staff, as well as Wing
Administrators, and expressed appreciation for all their efforts;
Brig Gen Carr/CV announced the following named new National Board members and
Maj Gen Courter presented their National Board badges:
NER

Col Benjamin F. Emerick, RI Wing
Col Michael G. Davidson, VT Wing

GLR

Col Gregory L. Mathews, OH Wing

SER

Col Alvin J. Bedgood, Commander
Col Michael N. Cook, FL Wing
Col Bill G. Lane, TN Wing

NCR

Col William E. Kay, ND Wing

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August 2011 National Board Minutes
SWR

Col Frank A. Buethe, Commander
Col Mark E. Smith, NM Wing
Col Joe H. Cavett, OK Wing
Col Brooks A. Cima, TX Wing

RMR

Col Earl Sherwin, CO Wing
Col Frederick H. Thompson, ID Wing

PCR

Col Charles R. Palmer, AK Wing
Col David G. Lehman, WA Wing

NHQ

Col George H. Ross III, USAF, CAP-USAF Commander

Maj Gen Courter recognized the following named departing National Board members
and expressed appreciation for their service:
NER
GLR
PCR
and

Col Mark A. Lee, PA Wing
Col Eugene L. Egry III, DE Wing
Col Kenneth W. Parris, CA Wing
Col Ralph L. Miller, NV Wing
Maj Gen Amy S. Courter, National Commander

Maj Gen Courter thanked everyone for their great service to Civil Air Patrol and for their
participation in the business of the National Board.
Maj Gen Courter noted the distribution of the 2011 Commanders’ Guide, last printed in
1994, and thanked all those responsible for the update of the guide.
Maj Gen Courter made a special presentation to Brig Gen Carr, newly-elected National
Commander.
Maj Gen Courter presented the CAP book, “From Maine to Mexico” to Dr. Bill Grider,
representing the AFA at this meeting
Maj Gen Courter presented an appreciation plaque to Col Paul Gloyd, USAF, CAPUSAF Vice Commander for his outstanding contributions to CAP during interim
commanders.

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