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National Board Minutes_2009_SEP.pdf

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Civil Air Patrol
National Board
Minutes

3-4 September 2009
San Antonio, Texas

3-4 September 2009
Contents
OPEN SESSION
Consent Agenda Items
1a. Approval of the February 2009 NB Minutes ................................. Col Chazell....... 6
1b. Property Freeze ........................................................................... Col Charles....... 7
1c. Property Table of Allowances.......................................................Col Charles..... 10
1d. Corporate Property Management................................................. Col Charles..... 12
Action Agenda Items
2. CAP National Vice Commander Election ....................................... Col Herrin..... 14
3. Organizational Missions – Election..............................................Col Oakman..... 17
4. Revision and Update of CAPR 35-7 Removal of CC and CV ........ Col Linker..... 20
5. Electronic Devices during Testing ................................................. Col Phelka..... 22
6. Medication at CAP Activities .......................................................... Col Herrin..... 24
7. Changing Cadet Milestone Award Authorities .............................. Col Skrabut..... 27
8. Cadet Progression .................................................................. Col Himebrook..... 29
9. Cadet Advisory Council Term Limits ............................................ Col Haffner..... 31
10. Confirmation of CS, NFO, NLO, NC, Chaplain, IG ............... Maj Gen Courter..... 33
11. Safety Program Requirements ............................................. Col Ward, USAF..... 35
12. Making Accident / Incident Information Available to Pilots ........... Col Reeves..... 45
13. Change to CAPR 160-1 (Health Services) ................................... Col Chazell..... 47
14. CAPF 34 Negative Reporting (Chaplain Corps) ........................... Col Skrabut..... 50
15. Clear Text Wing Radio Call Signs ....................................................Col Miller..... 52
16. National Check Pilot Standardization Course............................... Col Chazell..... 54
17. National Staff College Prerequisites for NCOs................................. Col Saile..... 56
Old Business
18. Old Business
18a. Change to CAP Senior Rank Structure (Winter 2001 NB) ............................... 59
18b. Confidentiality of Internet Email (Winter 2009 NB) .......................................... 61
18c. Aerospace Education Officer of the Year (Winter 2009 NB) ............................ 64
18d. Annual Safety Survey Findings (Spring 2009 NEC) ......................................... 69
18e. Safety Responsibilities (Spring 2009 NEC)...................................................... 71
18f. Deferring Discrepancies on Discrepancy Log (Winter 2009 NB) ..................... 76
18g. Outer Garments for Corporate Uniform (Winter 2009 NB) .............................. 79
18h. BoG Quorum (Spring 2009 NEC) .................................................................... 82
Reports
19. Advisor, Executive, Staff and Committee Reports........................ Col Chazell..... 84
New Business
20. New Business
20a. Awards, Decorations, and Promotions ........................................................ 85

2

Administrative Announcement...................................................................... ............... 86

ATTEST:

OFFICIAL:

Barry S. Herrin
Colonel, CAP
National Legal Officer

Amy S. Courter
Major General, CAP
National Commander

3

CIVIL AIR PATROL
NATIONAL BOARD MEETING MINUTES
3-4 September 2009
San Antonio, Texas

OPEN SESSION
CALL TO ORDER ..................................................... Maj Gen Amy S. Courter, CAP
INVOCATION............................................................ Ch, Col Whitson B. Woodard, CAP
PLEDGE OF ALLEGIANCE ...................................... CMSgt Lou Walpus, CAP
ROLL CALL............................................................... Mr. Don R. Rowland, HQ CAP/EX
EXECUTIVE DIRECTOR REMARKS........................ Mr. Don R. Rowland, HQ CAP/EX
CAP-USAF COMMANDER REMARKS..................... Col William R. Ward, USAF
NATIONAL COMMANDER REMARKS..................... Maj Gen Amy S. Courter, CAP
SPECIAL GUEST REMARKS ................................... Maj Gen Amy S. Courter, CAP

NATIONAL BOARD
(As of 28 August 2009)

The National Board is comprised of the National Commander, National Vice Commander,
National Chief of Staff, National Finance Officer, National Legal Officer, National
Controller, National Inspector General, National Chief of Chaplains Corps, Commander,
CAP-USAF, the 8 region commanders, and 52 wing commanders.
MIDDLE EAST REGION

NATIONAL OFFICERS
*Maj Gen Amy S. Courter, CAP
*Brig Reggie L. Chitwood, CAP
**Col William R. Ward, USAF
*Col Russell E. Chazell CAP
*Col Fredric K. Weiss, CAP
*Col Barry S. Herrin, CAP
*Col William S. Charles, II, CAP
**Col James F. Linker, CAP
**Ch, Col Whitson B Woodard, CAP

Nat’l Commander
Nat’l Vice Commander
CAP-USAF Commander
Nat'l Chief of Staff
Nat'l Finance Officer
Nat'l Legal Officer
Nat'l Controller
Nat'l Inspector General
Chief Chap. Service

*Col Joseph R. Vazquez, CAP
Col Eugene L. Egry, III, CAP
Col Gerard W. Weiss, CAP
Col Richard J. Cooper Jr., CAP
Col Roy W. Douglass, CAP
Col Aurel E. Smith, CAP
Col. David A. Carter, CAP
Col Rodney A. Moore, CAP

GREAT LAKES REGION

NORTHEAST REGION
*Col Christopher J. Hayden, CAP
Col Peter Jensen, CAP
Col Daniel M. LeClair, CAP
Col David A. Belcher, CAP
Col Donald C. Davidson, CAP
Col David L. Mull, CAP
Col Kenneth Andreu, CAP
Col Mark A. Lee, CAP
Col Anthony Gagliardi, CAP
Col Thomas P. Benckert Jr., CAP

Region Commander
Connecticut
Maine
Massachusetts
New Hampshire
New Jersey
New York
Pennsylvania
Rhode Island
Vermont

Region Commander
Delaware
Maryland
National Capital
North Carolina
South Carolina
Virginia
West Virginia

*Col Charles L. Carr, CAP
Col Gordon A. Larson, CAP
Col Warren M. Reeves, CAP
Col Robert J. Koob, CAP
Col Michael A. Saile, CAP
Col David M. Winters, CAP
Col Donald J. Haffner, CAP

4

Region Commander
Illinois
Indiana
Kentucky
Michigan
Ohio
Wisconsin

ROCKY MOUNTAIN REGION

SOUTHEAST REGION
*Col James M. Rushing, CAP
Col Michael A. Oakman, CAP
Col Christian F. Moersch, III, CAP
Col James W. Hughes, CAP
Col Tillman C. Carroll, CAP
Col Rafael C. Roman, CAP
Col George B. Melton, CAP

*Col Donald G. Cortum, CAP
Col Edward D. Phelka, CAP
Col David A. Guzman, CAP
Col Herb Cahalen, CAP
Col Robert M. Bost, CAP
Col Stanley A. Skrabut, CAP

Region Commander
Alabama
Florida
Georgia
Mississippi
Puerto Rico
Tennessee

PACIFIC REGION

NORTH CENTRAL REGION
*Col Steven W. Kuddes, CAP
Col Ronald S. Scheitzach, CAP
Col Regena M. Aye, CAP
Col Thomas B. Theis, CAP
Col John A. Mais, CAP
Col Robert K. Todd, CAP
Col Karl R. Altenburg, CAP
Col Michael A. Beason, CAP

Region Commander
Colorado
Idaho
Montana
Utah
Wyoming

*Col Larry F. Myrick, CAP
Col Carl L. Brown, CAP
Col Kenneth W. Parris, CAP
Col Roger M. Caires, CAP
Col Ralph L. Miller, CAP
Col Brian L. Bishop, CAP
Col David E. Maxwell, CAP

Region Commander
Iowa
Kansas
Minnesota
Missouri
Nebraska
North Dakota
South Dakota

Region Commander
Alaska
California
Hawaii
Nevada
Oregon
Washington

SOUTHWEST REGION
*Col Joseph C. Jensen, CAP
Col John M. Eggen, CAP
Col Robert B. Britton, CAP
Col Michael H. DuBois, CAP
Col Richard F. Himebrook, CAP
Col Robert H. Castle, CAP
Col Joe R. Smith, CAP

Region Commander
Arizona
Arkansas
Louisiana
New Mexico
Oklahoma
Texas

*Voting Members of National Executive Committee - 14
** Non voting members of National Board - 3

CORPORATE TEAM
Mr. Don R. Rowland
Mr. Johnny Dean
Ms. Susan Easter
Mr. Marc Huchette
Mr. Larry Kauffman
Mr. Jim Mallett
Mr. Rafael Robles
Mr. John A. Salvador
Mr. Gary Schneider

Executive Director
Director, Plans & Requirements
Chief Financial Officer
Director, Public Awareness & Membership Development
Assistant to Executive Director for Fleet Management
Director, Educational Programs
General Counsel
Director, Missions
Director, Logistics & Mission Resources

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September 2009 National Board Minutes

CONSENT AGENDA ITEM 1a

PM

Action

SUBJECT: Approval of the February 2009 National Board Minutes
CAP/CS – Col Chazell

Author: None

INFORMATION BACKGROUND:

The minutes of the February 2009 National Board meeting were distributed in draft
form. This allowed the National Board members a chance to review the minutes for any
discrepancies.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the February 2009 National Board Meeting minutes.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur as drafted.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION
COL CHAZELL/CS MOVED and COL MYRICK/PCR seconded the proposed
National Board action.

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Remove the word “DRAFT” from the February 2009 National
Board Minutes.

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September 2009 National Board Minutes

CONSENT AGENDA ITEM 1b
Author: Col Charles

LG

Action

SUBJECT: Property Freeze
CAP/NC – Col Charles
INFORMATION BACKGROUND:

Currently CAPR 67-1, Civil Air Patrol Property Regulation, allows CAP-USAF and the
CAP National Commander to impose a Logistics Freeze on wings exhibiting inadequate
control over resources. The different freeze levels impose varying degrees of
restrictions on missions, receiving property, and reimbursement for repairs. The
purpose of the freeze level is to prevent property accountability problems from
worsening.
The logistics freeze has proven to be an effective way to encourage units to prioritize
their efforts to resolve property management issues. Additional changes to the freeze
policy will further improve property management throughout CAP.
Firstly, the authority to impose a Logistics Freeze should be extended to region and
wing commanders to assist them in resolving outstanding property concerns in
subordinate units at any level. Region or wing commanders should have the authority
to initially establish a freeze at Level I, II or III depending on the severity of the property
management within a unit. Expanding the scope of the freeze process will permit
commanders to better address property management within the subordinate units.
Second, we should discontinue the use of a separate freeze for Logistics and
Communication. With the launch of ORMS, property accountability procedures will be
virtually identical for all property and commanders must work to ensure all parts of the
unit are working together effectively as a single team.
Next, the CAP Constitution and Bylaws clearly indicates that all property acquired by
any CAP unit is corporate property under the control of the corporation. In the context
of property freeze authority, prevention of property acquisition should be extended to
apply to acceptance of donations and purchasing of property with corporate funds.
Having property accountability policies and procedures that differ because of source is
inconsistent with high standards of ethical governance.
For additional consideration, a property freeze should be made automatically effective
for late accomplishment of annual or changeover inventories or receipt of a Supply or
Communications grade of “marginal” or “unsatisfactory” for a compliance inspection,
CAP-USAF Survey Audit, subordinate unit inspection or staff assistance visit. Inventory
reporting is a perennial problem with in CAP. With simplification offered in ORMS,
inventories may be accomplished much more easily than in the past. Timely inventories
will prevent much of the property loss that has occurred in the past.
Finally, to encourage faster resolution, Level I freeze should automatically escalate to a
Level II freeze if it has not been resolved within 6 months of its imposition.
Approval of these items will be reflected in the new CAP property regulation.
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September 2009 National Board Minutes
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the following, effective not later than 1 November
2009:
1. Allow region, wing and group commanders to impose a Logistics Freeze of any
level on subordinate units exhibiting inadequate control over assigned property.
2.

Discontinue the use of separate freezes from Logistics and Communications.

3. Imposition of a freeze should include restrictions on acquiring property from nonfederal sources.
4. Automatically impose a Level II freeze on units for failure to accomplish inventories
within the prescribed time limits or for receipt of a “marginal” or “unsatisfactory “ grade
on a compliance inspection, CAP-USAF survey Audit, staff assistance visit or
subordinate unit inspection.
5. Make escalation to Level II freeze automatic if a Level I freeze is not resolved
within 6 months.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Concur.
REGULATIONS AND FORMS AFFECTED:
CAPR 67-1, Civil Air Patrol Property Regulation.
NATIONAL BOARD ACTION
COL CHARLES/NC MOVED and COL RUSHING/SER seconded that the National
Board approve the following, effective not later than 1 November 2009:
1. Allow region, wing, and group commanders to impose a Logistics Freeze of any
level on subordinate units exhibiting inadequate control over assigned property.
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September 2009 National Board Minutes
2. Discontinue the use of separate freezes from Logistics and Communications.
3. Imposition of a freeze should include restrictions on acquiring property from nonfederal sources. A unit under freeze can be approved to receive donated
property, with approval of the next higher commander.
4. Automatically impose a Level II freeze on units for failure to accomplish
inventories within the prescribed time limits or for receipt of a “Marginally
Successful” grade on a compliance inspection, CAP-USAF survey Audit, or
subordinate unit inspection.
5. Make escalation to Level II freeze automatic if a Level I freeze is not resolved
within 6 months.
6. The region commanders are the authority to remove a freeze from wings within
the region and wing commanders are the authority to remove a freeze from units
within their wings. The region commander, with concurrence of the National
Controller, will notify NHQ/LG & MV when a wing within their region is removed
from freeze.
COL WARD/CAP-USAF/CC MOVED TO AMEND and COL BENCKERT/VT seconded
the amendment to change paragraph 6, second sentence, to add the words “and
CAP-USAF, as appropriate,” between the words “National Controller” and “will
notify.”

THE AMENDMENT CARRIED UNANIMOUSLY
THE AMENDED MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPR 67-1, Civil Air Patrol Property Regulation.

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September 2009 National Board Minutes

CONSENT AGENDA ITEM 1c
Author: Col Charles

LG

Action

SUBJECT: Property Table of Allowances
CAP/NC – Col Charles
INFORMATION BACKGROUND:

A significant portion of CAP’s property control efforts go into the management of items
obtained from DoD or other federal sources. These items are usually obtained from
federal excess property offices such as the Defense Reutilization Marketing Office
(DRMO). Oftentimes, enthusiastic property officers will requisition more property than
they require or items that are of questionable use to CAP. To more clearly define the
scope of what may be obtained from government excess-property sources CAP should
establish the Table of Allowances for supplies, equipment and communication
equipment as the limit of what equipment may be withdrawn for CAP use. Wing and
Region commander-endorsed exceptions would be permitted with CAP-USAF and
National Controller approval.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the establishment of the Table of Allowances as the
exclusive list of items that may be withdrawn from federal excess property sources.
CAP-USAF and National Controller approval would be required to withdraw additional
items or quantities not listed, effective not later than 1 November 2009.
ESTIMATED FUNDING IMPACT:
Limiting withdrawal lists will reduce CAP’s liability for items lost through negligence
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Concur.
REGULATIONS AND FORMS AFFECTED:
CAPR 67-1, Civil Air Patrol Property Regulation.

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September 2009 National Board Minutes
NATIONAL BOARD ACTION
COL CHARLES/NC MOVED and COL JENSEN/SWR seconded the proposed
National Board action.

THE MOTION CARRIED UNANIMOUJSLY
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPR 67-1, Civil Air Patrol Property Regulation.

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September 2009 National Board Minutes

CONSENT AGENDA ITEM 1d
Author: Col Charles

LG

Action

SUBJECT: Corporate Property Management
CAP/NC – Col Charles
INFORMATION BACKGROUND:

The CAP Constitution and Bylaws clearly indicates that all property acquired by any
CAP unit is corporate property under the control of the corporation. For standardization
of management and improved accountability all non-expendable property obtained from
any non-federal source, including donations, should be managed within the Operational
Resource Management System (ORMS). Having property accountability policies and
procedures that differ because of source is inconsistent with high standards of ethical
governance.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the requirement that all CAP non-expendable property
be managed within the Operational Resource Management System (ORMS), effective
not later 1 November 2009.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Concur.
REGULATIONS AND FORMS AFFECTED:
CAPR 67-1, Civil Air Patrol Property Regulation.
NATIONAL BOARD ACTION
COL CHARLES/NC MOVED and COL VAZQUEZ/MER seconded that the National
Board approve the requirement that all CAP non-expendable property be
managed within the Operational Resource Management System (ORMS), effective
not later than 1 November 2009, and to allow non-CAP property controlled by
CAP to be entered into the ORMS, but tracked separately.
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September 2009 National Board Minutes

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPR 67-1, Civil Air Patrol Property Regulation.

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September 2009 National Board Minutes

AGENDA ITEM 2
Author: None

GC

Action

SUBJECT: CAP National Vice Commander Election
CAP/NLO – Col Herrin
INFORMATION BACKGROUND:

Per the Civil Air Patrol Constitution, Article XIV, the National Vice Commander is elected
annually.
The election rules will be sent to each individual National Board member prior to the
election and are attached to this item.
PROPOSED NATIONAL BOARD ACTION:
That the National Board conducts an election for the office of National Vice
Commander.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION
COL HERRIN/NLO announced the names of the members filling for the office, as
follows: Brig Gen Reggie Chitwood, Col Russell Chazell, Col George Boyd, and Col
Michael Murrell. There were no nominations from the floor. Col Herrin read the election
procedures which were followed to randomly select the order of speaking by the
candidates, allow follow-up time for questions or endorsements, and voting.
ON THE FIRST WRITTEN BALLOT, Col Murrell was eliminated.

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September 2009 National Board Minutes
ON THE SECOND WRITTEN BALLOT, Col Boyd was eliminated.
ON THE THIRD WRITTEN BALLOT, there was a tie vote between Brig Gen Chitwood
and Col Chazell.
ON THE FOURTH WRITTEN BALLOT, there was a tie vote between Brig Gen
Chitwood and Col Chazell.
BY MAJORITY VOTE ON THE FIFTH WRITTEN BALLOT, BRIG GEN REGGGIE
CHITWOOD WAS RE-ELECTED NATIONAL VICE COMMANDER FOR A 1-YEAR
TERM OF OFFICE. (The vote was: Brig Gen Chitwood: 35; Col Chazell: 31).

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September 2009 National Board Minutes
Election of the CAP Vice Commander:
The National Legal Officer, serving as Secretary of the Corporation, announces the
names of those who have filed for the office. The Secretary declares the floor open for
nominations from the floor, which require a second. The Secretary closes the
nominations.
Slips of paper with numbers 1 thru the total number of candidates will be placed in a
container and the candidates will each draw one slip, thus designating the order in
which the candidates speak.
Each candidate in order is allowed 10 minutes to speak. Presentations may or may not
include exhibits, displays or electronic aids, but may not include comments by anyone
other than the candidate.
After speaking, there is a five minute period for the Candidate, remaining at the podium,
to answer questions of the National Board members and hear brief comments of Board
members given the privilege of endorsing the candidate. Comments should be brief,
orderly and not exceeding 30 seconds. Each candidate is allotted five minutes total
time for questions/comments.
Each other candidate, in order, will then follow the same procedure until all have
completed it.
Voting by written, secret ballot then takes place. Two members of CAP who are neither
current members of the National Board nor candidates for the office shall collect the
ballots. Two former members of the National Executive Committee and /or National
Board who are neither current members of the National Board nor candidates for Vice
Commander shall tabulate the ballots and report the result to the National Legal Officer.
When there are more than 2 nominees, the nominee receiving the lowest number of
votes shall be dropped from the next ballot until there are only two nominees.
Whenever any nominee receives a majority of the votes, that nominee is elected.

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September 2009 National Board Minutes

AGENDA ITEM 3
Author: Col Oakman

GC/ED

Action

SUBJECT: Organizational Mission - Elections
AL Wg/CC – Col Oakman
INFORMATION BACKGROUND:

There have been many advances in technology that has increased our corporate and
interpersonal communications capabilities across our organization. These advances
change the way in which the leadership could be vetted, interviewed, selected or
elected, and supported.
Behind the many ways elections and campaigns are run in our country, there are
supporting mechanisms that enable the process that exists: the media, the campaign
committees, the fund-raising process, etc. While CAP is a large organization, bearing
the costs of these check-and-balance systems may not be feasible. All of these
considerations should be reviewed.
As there are many choices for the ways in which CAP could select or elect our leaders
at the wing, region and national level, we should have a team of experts from our
membership assist us in determining the reasonable options.
PROPOSED NATIONAL BOARD ACTION:
A. That the National Board direct the National Commander to select and charge a task
force to research and propose options for garnering our Executive Officers in CAP. The
“Executive Officer Selection/Election Task Force” will report all progress back to each
NEC, NB, and BoG meeting, providing final recommendations at the 2011 Winter
National Board meeting. The Task Force should be comprised of a minimum of the
following personnel:
Chairman

National Chief of Staff
National Legal Officer
National Human Resources
National Personnel & Member Actions
One National Executive Committee Member – Region Commander
One National Board Member – Wing Commander
One Squadron Commander – Level 4 – Level 5 Qualified

B. That the National Board direct the NHQ staff and Volunteer staff to write/update
detailed job descriptions and develop qualifications and selection process of positions
for the NEC members and Region and Wing Commanders.
ESTIMATED FUNDING IMPACT:
To be determined.

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September 2009 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
No comment.
CAP-USAF HEADQUARTERS’ COMMENTS:
Non-concur. The concept of unity of command would be significantly degraded if, for
instance, the wing commander was answerable only to the members of his wing. The
ability of the national commander or any region commander to implement national
policies and goals would be hindered if appointment/removal authority was removed
from their discretion. Wing and region commanders are not just corporate officers
representing their constituents at the national board. They are also commanders in a
military style hierarchy. As such, the organizational construct must also reinforce loyalty
up the chain toward the shared goals of the corporation.
ADVISOR / NATIONAL STAFF COMMENTS:
To be given at the meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 20-1, Organization of Civil Air Patrol
CAPR 35-9, Board of Governor and Wing Commander Selection Procedures
CAP Constitution & Bylaws
NATIONAL BOARD ACTION
COL OAKMAN/AL MOVED and COL HAYDEN/NER seconded the proposed
National Board action.
COL JENSEN/SWR MOVED TO AMEND and COL BROWN/AK seconded the
amendment that assignment of volunteer candidates as listed be voluntary with
the option that those individuals may agree or decline to participate and those
who agree to participate agree that they will not be a candidate for selection or
election by a process that they developed for at least the first cycle of election or
selection after the process is adopted.
RESTATED BY THE CHAIR. An amendment with guidance that candidates are
allowed to decline and that any candidates who accept cannot use the process with
which they are a part for the first cycle.

THE AMENDMENT CARRIED
COL CHAZELL/CS MOVED TO AMEND and COL MYRICK/PCR seconded the
amendment that the list of members of the committee or Task Force include an
attorney — a national legal or legal officer appointed by the National Legal
Officer.
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September 2009 National Board Minutes

THE AMENDMENT CARRIED
COL WEISS/NFO MOVED and COL PHELKA/CO seconded to refer this item to the
Public Trust Committee.

THE MOTION TO REFER CARRIED
FOLLOW-ON ACTION: Referral to Public Trust Committee to work this issue, using
guidance provided during or after this meeting, and report back with recommend action.
Inclusion in the 2010 winter National Board agenda.

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September 2009 National Board Minutes

AGENDA ITEM 4

IG

Action

SUBJECT: Revision and Update of CAPR 35-7: Removal of
National Commander and National Vice Commander
Author: Col Linker
CAP/IG – Col Linker
INFORMATION BACKGROUND:
CAP Regulation 35-7 promulgates procedures for removal of the CAP National
Commander and National Vice Commander. It was adopted 1 April 1997, prior to the
formation of the CAP Board of Governors. The BoG, which is the governing body of
Civil Air Patrol charged by the CAP Constitution to “govern, direct and manage the
affairs of the corporation”, does not, therefore, have a defined role in the removal of the
top elected leaders of CAP.
PROPOSED NATIONAL BOARD ACTION:
That the National Board direct the Constitution and Bylaws Committee to review CAPR
35-7 to consider necessary revisions and updates in recognition of the interests and
responsibilities of the Board of Governors in removal actions against the National
Commander and National Vice Commander. Any proposed revisions shall be
coordinated with the BoG and presented for consideration by the National Board in its
2010 winter meeting.
ESTIMATED FUNDING IMPACT:
No funding impact is anticipated.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
No comment.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur, however the review should include not only 35-7, but also 123-2 and the
Constitution and Bylaws to ensure the role and anticipated potential actions of the BoG
are clarified and described as fully as possible. This would necessitate the order of
revision to ensure changes to the Constitution and Bylaws are approved by the BoG
prior to revision of CAPRs 35-7 and 123-2.
ADVISOR / NATIONAL STAFF COMMENTS:
(NLO) – Concurs.
REGULATIONS AND FORMS AFFECTED:
CAPR 35-7, Removal of National Commander or National Vice Commander.
CAP Constitution and Bylaws.
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September 2009 National Board Minutes
NATIONAL BOARD ACTION
COL LINKER/IG MOVED and COL RUSHING/SER seconded the proposed National
Board action.
COL SAILE/MI offered an informal recommendation that the Constitution & Bylaws
Committee look at the process used by the U. S. Senate to remove a member.
COL JANSEN/SWR offered an informal recommendation for the Constitution & Bylaws
Committee to seek guidance from the National Advisory Council on this important issue.
COL WEISS/NFO MOVED A SUBSTITUTE MOTION, and COL LEE/PA seconded
that CAPR 35-7 and/or CAP 123-2 be clarified as to the procedures involved to
remove the National Commander and/or National Vice Commander in accordance
with the current CAP Constitution & Bylaws or to synchronize the regulations
with the Constitution & Bylaws.
COL WEISS/NFO withdrew his substitute motion. Col Lee/PA concurred.
COL JENSEN/SWR MOVED A SUBSTITUTE MOTION, and COL MYRICK/PCR
seconded that the National Board take action to establish an Ad Hoc Committee
to study this important matter and bring recommendations and a report back to
the February 2010 National Board meeting. The Ad Hoc Committee would consist
of a small group of National Board members to be determined by the National
Commander; a small group of Constitution & Bylaws Committee members to be
determined by the Chairman of the Constitution & Bylaws Committee, and that a
request for representation on the Ad Hoc Committee also be sent to the Board of
Governors for its participation as it sees fit, and a request for participation by a
representative of the National Advisory Council for input on the matter.
MOTION RESTATED BY THE CHAIR: “that the National Board establish an Ad Hoc
Committee to study this important matter and bring recommendations and a report back
to the February 2010 National Board meeting. The Ad Hoc Committee would consist of
a small group with representation from the National Board, Constitution & Bylaws
Committee, Board of Governors, and National Advisory Council.”

THE SUBSTITUTE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Naming of Ad Hoc Committee chair and members to study this
matter with a report back to the winter 2010 National Board meeting. Include in the
winter 2010 National Board agenda.

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September 2009 National Board Minutes

AGENDA ITEM 5

ED

Action

Education
Author: Col Phelka

SUBJECT: Electronic Devices during Testing
CO Wg/CC – Col Phelka
INFORMATION BACKGROUND:

In recent years, portable electronic devices such as cell phones have become
commonplace. These devices have the ability to take photographs, send and receive
email, and SMS messages. The presence of these devices during testing presents an
increased risk for test compromise.
CAPR 50-4, paragraph 1-6 stipulates that Test Control Officers or Test Administrators
must take precautions to prevent test compromise. Prohibiting the use or presence of
electronic devices will make it much easier to enforce this provision of CAPR 50-4.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve an addition to CAPR 50-4 to prohibit those taking
CAP-related tests from bringing or using electronic devices during testing, effective
___/___/___.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
HQ CAP concurs. CAP must align its requirements to those outlined by Air University to
maintain access to Air Force PME Schools and Air Force Distance Learning Courses.
The guidance we’ve received from AU A4L and the AU Registrar is that they forbid the
presence of electronic devices during testing sessions with the exception of
‘nonprogrammable handheld calculators generally supplied by the testing facility’.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Non-Concur as written. Cadet Program Advisor and Senior Advisor for Support note
that CAP has not received any significant reports of test compromise or other cheating
involving the use of electronic devices. Unit Testing Officers currently have the
authority necessary to avoid testing or compromise. With the use of NB approved online testing for cadet achievements the proposal is problematic for a test conducted on
an “electronic device” that the proposal would prohibit. We also note that CAP units do

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not have the resources to provide the individual a nonprogrammable handheld
calculator.
REGULATIONS AND FORMS AFFECTED:
CAPR 50-4, Test administration and Security.
NATIONAL BOARD ACTION
COL PHELKA/CO MOVED and COL DAVIDSON/NH seconded the proposed
National Board action with the addition of the words “closed book” between the
words “CAP-related” and “tests” and adding an effective date of 1 January 2010.
COL WINTERS/OH MOVED TO AMEND and COL SAILE/MI seconded the
amendment to refer to committee.

THE AMENDMENT DID NOT PASS
COL SKRABUT/WY MOVED TO AMEND and COL WEISS/NFO seconded the
amendment to the language of the motion that the National Board approve an
addition to CAPR 50-4 to prohibit those taking CAP-related closed-book tests
from bringing or using electronic devices during testing that would bring an
unfair advantage, effective 1 January 2010.

THE AMENDMENT PASSED
THE AMENDED MOTION CARRIED WITH GUIDANCE
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPR 50-4, Test Administration and Security, with appropriate wording regarding “that
would bring an unfair advantage” or “test compromise” determined by National
Headquarters staff.

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September 2009 National Board Minutes

AGENDA ITEM 6

ED

Action

SUBJECT: National Policy on Medications at CAP Activities
CAP/NLO – Col Herrin

Author: Col Herrin

INFORMATION BACKGROUND:
CAP has never had a uniform approach to the administration and accountability for
medications at CAP activities in general and at encampments in particular. Most other
service organizations have such policies, which attempt to prevent adults from acting in
ways that would expose them to liability under state statutes limiting the administration
and dispensing of medications. Since CAP is not a health care provider, persons acting
in their capacity as CAP members should not act as pharmacists, physicians, nurses, or
in any other role that would permit the administration and dispensing of drugs under
various federal and state laws and regulations.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the implementation of the proposed policy below and
that the National Board direct the National Headquarters to publish a new directive
mandating this policy or include this policy as a part of an existing directive. Policy
effective date as of ___/___/___:
1. The possession, distribution and/or administration of illegal medications, or of legal
medications obtained illegally, are prohibited at any CAP activity.
2. The administration of both legal prescription and legal non-prescription medication(s)
is the responsibility of the CAP member and not the CAP Corporation.
3. The authority for members who have reached the age of majority to bring legal
medications to CAP activities is vested with that member.
4. The authority for members who have not reached the age of majority to bring legal
medications to CAP activities is vested with that member’s parent or legal guardian.
a. Parents/legal guardians must inform CAP activity leaders, in writing, of the need
for their minor members to take medication(s) during the application process for
the activity.
b. CAP activity directors/managers must receive, in writing, a written statement from
the minor CAP member’s parent/guardian granting permission for the minor CAP
member to take the medication(s) previously indicated as well as details of the
timing and quantity of medication to be taken by the minor member. This written
statement must be received no later than the arrival time of the minor CAP
member at the activity.
c. Medication(s) brought to CAP activities by/for minor CAP members must be in
the original manufacturer’s container (over-the-counter products) or the original
pharmacy container with the original label (prescription products).
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September 2009 National Board Minutes
d. A CAP senior member, after obtaining all the necessary information and written
permission from the minor member’s parent/ guardian, may agree to accept the
responsibility of making sure a minor member is reminded to take any medication
at the times and in the frequencies prescribed. However, no senior member will
be required or encouraged to do so.
5. Except in extraordinary circumstances, CAP members, regardless of age, will be
responsible for transporting, storing and taking their own medications. Members
who require refrigeration for medications should carefully coordinate with activity
officials well in advance of their attendance at the activity to ensure that refrigeration
will be available.
6. If non-prescription medications are administered or furnished by an activity’s staff,
the senior member administering or furnishing such medications shall record the
member’s name and the date, time, and amount of such medications administered
or furnished to the member in the activity medical log and the record shall be
available to the parents/guardians of minor CAP members at the conclusion of the
activity.
7. Wings may issue supplements to this policy only if state or local statutes mandate
varying from this policy.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
In addition to the above policies, the National Board may want to consider the storage
security of medications.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. Establishing a national policy regarding handling of medications within CAP
seems prudent. Once the policy is determined by the NB, NHQ can process the
proposed CAPR through the normal procedure.
ADVISOR / NATIONAL STAFF COMMENTS:
Concur: National Cadet Program Advisor and Senior Advisor for Support
Chief, Health Services: Concurs.
REGULATIONS AND FORMS AFFECTED:
To be determined.

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September 2009 National Board Minutes
NATIONAL BOARD ACTION
COL HERRIN/NLO MOVED and COL WINTERS/OH seconded the proposed
National Board action with the addition of an effective date of 1 January 2010.

THE MOTION CARRIED
FOLLOW-ON ACTION:
Implementation of policy, notification to the field, and
development of appropriate regulation currently in working draft form.

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September 2009 National Board Minutes

AGENDA ITEM 7

ED

Action

Cadet Programs
SUBJECT: Changing Cadet Milestone Award Authorities
Author: Col Skrabut
WY Wg/CC – Col Skrabut
INFORMATION BACKGROUND:
Presently CAPR 50-16, Cadet Program Management authorizes the unit commander to
promote cadet through all ranks within the cadet program as long as they meet
minimum qualifications.
The intention of the proposed change is three-fold: Reduce possibility of cadets
uninvolved above their squadron using their CAP résumé as bridge to military academy
appointments, ROTC scholarships awards, advanced enlistment in the U.S. Air Force,
CAP scholarships awards, and National Cadet Special Activity selection. Improve the
quality of cadet officers by ensuring cadets have learned and retained the concepts for
which they have passed tests and ensuring cadets are passing along to junior cadets
what they have learned. Finally, improve the quality of cadets receiving CAP benefits;
in-turn improves CAP’s reputation.
Currently, there are graduated promotion authorities for senior member promotions,
e.g., squadron, group, wing, and region, depending on grade. Rewards associated with
cadet officer promotions/milestone awards far exceed the rewards for senior member
promotions.
Wing has no effective mechanism to check the quality cadets being promoted. Are
cadets involved at the group/wing/region level? Are cadets planning and leading
activities above the squadron, or are they just taking tests? Are cadets serving on
wing/region CAC, Encampment Staff, RCLS staff, etc? Do they know how to perform
drill, wear their uniform correctly, exhibit proper customs and courtesies?
PROPOSED NATIONAL BOARD ACTION:
That the National Board approves changing the cadet milestone award promotion
authorities to the following, effective ___/___/___:
Grades/Milestone Award

Promotion/Award Authority

Wright Brothers Award

Squadron Commander

Mitchell Award

Group Commander
(Wing Commander if no group)

Earhart Award

Wing Commander

Eaker Award

Wing Commander

Spaatz Award

Wing Commander
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September 2009 National Board Minutes
ESTIMATED FUNDING IMPACT:
Cost: 30 days of software development and testing.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
We agree with the National Advisor’s comments: it is unlikely that commanders at the
higher echelons will have the extensive knowledge of each individual cadet’s
performance necessary for making decisions about cadet advancement.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
Non-Concur: Cadet Program Advisor and Senior Advisor for Support. To the extent that
the proposal seeks to improve the quality of cadet officers by requiring higher
headquarters approval for Mitchell and Earhart Awards, the approval appears to be
counter-productive. As the proposal itself points out, commanders at higher echelons
are actually less likely to have significant knowledge about a given cadet seeking
promotion, particularly in large wings. The squadron commanders have the most
frequent contact with the cadet, and are in the best position to make promotion
decisions. Further, Cadet Programs has not received any complaints from military
authorities about quality issues associated with giving advanced credit to CAP cadets
based on milestone awards.
Finally, we note that Wing Commanders are already directly involved as approving
authorities for the Spaatz Award (CAPM 52-16, Para 2-9).
REGULATIONS AND FORMS AFFECTED:
CAPR 52-16, Cadet Programs
NATIONAL BOARD ACTION
COL SKRABUT/WY MOVED and COL DAVIDSON/NH seconded the proposed
National Board action, effective 1 January 2010.

THE MOTION DID NOT PASS

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September 2009 National Board Minutes

AGENDA ITEM 8

ED

Action

Cadet Programs
Author: Lt Col Luisada

SUBJECT: Cadet Progression
NM Wg/CC -Col Himebrook
INFORMATION BACKGROUND:

CAP cadets are currently required to spend not less than eight (8) weeks on each of the
Achievements in the Cadet Program as per CAP regulation 52-16. This regulation was
implemented to ensure that 1) the Cadet Program was carried out fairly, and 2) each
cadet would complete all the requirements in each Achievement without taking short
cuts. Overall this has been a fair and effective regulation.
However, since this regulation was put into effect the School Enrichment Program
(SEP) has expanded in NM (NM has 7 units with 180 cadets – 47% of our cadets).
A.

Per CAPR 52-16: 1-5. Unit Meetings. Most squadrons meet weekly for 2 1/2
hours. The cadet staff, with senior member guidance, plans the program.

B.

In the School Enrichment Program (SEP) cadets normally meet 5 hours per
week. Hence they are receiving as much as twice the number of hours of
instruction per week as cadets in the regular squadrons. The highly motivated
cadets want to progress more quickly than 1 Achievement per 8 weeks or 40
hours of instruction (compared to 20 hours in a regular squadron to advance).

C.

As cadets become older (High School age – as in the SEP program some start
there) they are able to assimilate material in less time.

These circumstances have resulted in some of the best cadets becoming frustrated at
having to take a full eight (8) weeks to complete an Achievement. Increasingly, some of
these leave the program because of their frustration. This of course feeds CAP’s
biggest problem, the low retention rate.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve a change to CAPR 52-16, effective ___/___/___,
allowing a mechanism be created to review which cadets may take advantage of a
reduced “Time in Grade” for
1) Proportional to the hours per week in a regular meeting; and
2) For cadets of a certain minimum age.
ESTIMATED FUNDING IMPACT:
Do not anticipate a funding impact.

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September 2009 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. However, the procedures should treat this reduced “Time-in-Grade” as an
exception reviewed at the appropriate level to ensure all the requirements are actually
met before accelerated advancement is granted.
ADVISOR / NATIONAL STAFF COMMENTS:
Non-Concur: Cadet Program Advisor and Senior Advisor for Support. It has always
been important to integrate the school programs into the mainstream cadet program to
avoid issues with a two-tiered or “them versus us” program. Fast tracking SEP
members runs a significant risk of reduction of overall cadet quality and creating a
perception of unfairness.
Currently, cadets can complete all 16 achievements and earn the Spaatz Award in just
a little over three years using the current minimum of two months between each
achievement and milestone award (CAPR 52-16, Para 2-3(a)). This proposal would cut
that time in half, and allow SEP cadets to complete the entire program in a little over 18
months. There is no evidence that suggests earning a Spaatz Award that rapidly is
beneficial to the cadet or our cadet program.
A review of the cadet retention data for the “SEP-intensive” New Mexico Wing does not
indicate any significant difference when compared to other wings.
REGULATIONS AND FORMS AFFECTED:
CAPR 52-16, Cadet Program Management
CAPF 66, Cadet Master Record
NATIONAL BOARD ACTION
COL HIMEBROOK/NM MOVED and COL DAVIDSON/NH seconded the proposed
National Board action.

THE MOTION DID NOT PASS

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September 2009 National Board Minutes

AGENDA ITEM 9

ED

Action

Cadet Programs
SUBJECT: Cadet Advisory Council Term Limits
Author: Col Haffner
WI Wg/CC – Col Haffner
INFORMATION BACKGROUND:
By current regulation, cadets are limited to serving two terms at each echelon (Group,
Wing, Region, National) on the Cadet Advisory Council. Therefore, a cadet who serves
as the Squadron CAC Representative to the Wing CAC for two years is not allowed to
serve a third year as the Wing CAC Recorder or Vice Chairperson. For a cadet to serve
in a leadership position on the Wing CAC, he or she would have to serve as the
Squadron Representative the first year and immediately be elected to the Recorder or
Vice Chair position the second year. Because of the two-year term limit, a cadet who is
appointed as the Squadron Representative may either never have enough time to be
elected to a leadership position, or be elected at too young of an age to be an effective
leader over the Wing CAC.
As a result of the term limits and number of younger and inexperienced cadets, these
CACs often have only a small number of senior cadets to provide the needed leadership
to ensure that the council performs successfully and maintains continuity between each
term.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve removing the two-year term limit per echelon from
Group and Wing CAC representatives, effective ___/___/___.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
CAC representatives have term limits so that we can allow as many cadets as possible
to serve. NHQ is generally opposed to extending the term because that would limit
opportunities for other cadets. This proposal assumes that cadets will serve as
assistant representatives, then primary representatives, and then as officers on the
council. Many wings and regions have found success with different paradigms while still
adhering to the regulation’s policy. CAP NHQ suggests the National Board may want to
consider referring this issue to the National Cadet Advisory Council.
CAP-USAF HEADQUARTERS’ COMMENTS:
No comment.

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September 2009 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
Concur: National CAC Advisor.
Non-Concur: National Cadet Program Advisor and Senior Advisor for Support. Even
with the current term limits, only a minority of cadets will be able to experience service
as a CAC member at any level. Current term limits allow cadets as long as six years as
they progress through the wing, region, and national levels (8 yrs if the wing has a
group structure). By increasing term limits, this proposal will significantly reduce the
number of cadets who will receive the benefits of CAC training and experience. A cadet
serving as a representative on an active council with a dedicated officer advisor should
be well prepared to serve as a CAC officer at the same level the second year.
REGULATIONS AND FORMS AFFECTED:
CAPR 52-16, Cadet Program Management
NATIONAL BOARD ACTION
COL HAFFNER/WI MOVED and COL MYRICK/PCR seconded to refer the proposal
to remove the 2-year term limit per echelon from Group and Wing CAC
representatives to the National Cadet Advisory Council (NCAC).

THE MOTION CARRIED
FOLLOW-ON ACTION: Referral to NCAC. Include in the winter 2010 National Board
agenda.

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September 2009 National Board Minutes

AGENDA ITEM 10

GC

Action

SUBJECT: Confirmation of CS, NFO, NLO, NC, Chaplain, IG
CAP/CC – Maj Gen Courter

Author: Maj Gen Courter

INFORMATION BACKGROUND:
Per the CAP Constitution and Bylaws, Article XIII, "The National Chief of Staff, the
National Finance Officer, the National Legal Officer, the National Controller, the Chief of
Chaplain Corps, and the CAP Inspector General shall be appointed by the National
Commander, subject to confirmation by a majority of those voting at the current or next
National Board meeting."
PROPOSED NATIONAL BOARD ACTION:
That the National Board confirms the following individuals selected by the National
Commander to fill the positions indicated, effective at the close of the current NB
meeting:
--- to be announced --Col C. Warren Vest
Col Barry S. Herrin
Col William S. Charles, III
Ch, Col Whitson B. Woodard
Col Merle V. Starr

National Chief of Staff
National Finance Officer
National Legal Officer
National Controller
Chief of Chaplain Corps
Inspector General

ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.

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September 2009 National Board Minutes
NATIONAL BOARD ACTION
MAJ GEN COURTER/CC MOVED and COL RUSHING/SER seconded the proposed
National Board action with the addition of the name of Col Russell Chazell to
continue as National Chief of Staff for a 1-year term of office for all the offices
listed except for the IG which is for a 3-year term of office.
COL DAVIDSON/NH MOVED TO AMEND and COL LEE/PA seconded the
amendment that the National Board approve dividing the motion into six separate
parts.

THE MOTION TO AMEND DID NOT PASS
THE MOTION CARRIED
FOLLOW-ON ACTION: Notification and printing of Appointment Orders.
MAJ GEN COURTER expressed appreciation to the new members of the staff, Col Vest
as NFO and Col Starr as the IG, and thanked the departing members, Col Linker/IG and
Col Weiss/NFO for their many years of service to the organization.

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September 2009 National Board Minutes

AGENDA ITEM 11

SE

Action

SUBJECT: Safety Program Requirements
Author: Safety Committee
CAP USAF/CC – Col Ward
INFORMATION BACKGROUND:
In almost 70 years of its existence, CAP has constantly evolved. Each of our missions
is different from those that our forefathers performed in the 1940’s. For example, the
cadet program we have today is different from the original cadet program in the 1940s,
as well as different from the ‘Modern’ cadet program with its roots in the 1960s.
From an operational perspective, we have come a long way from strapping torpedoes to
tail draggers and flying out over the ocean. Our newest aircraft have capabilities that
were science fiction in the 1960s, and weren’t even in use in commercial airliners until
the 1990s. Within a few months, our aircrews will use synthetic vision to literally see
what we have never seen before.
Not only has the hardware changed. The concept of a flight release was unheard of in
the 1980s. But today those important releases protect both CAP and our members
every time we fly. Operational Risk Management, SQTRS, Standardized Aircraft
Information Manuals, FITS (FAA/Industry Training Standards) and even the Incident
Command System were standards that most of us hadn’t heard of as recently as a
decade ago.
As we have matured and improved our organization, we have adopted these changes
and many more.
Today, we are spending funds on unnecessary aircraft repairs that result from lack of
adherence to imperative safety standards. Otherwise, those funds could be spent on
training and activities. But this is not the only reason we need to change. It is the time
for the leaders and members of Civil Air Patrol to recognize the importance of a formal
professional Safety Education program. Not because of a lawsuit or a regulation, but
because as a maturing organization with an increasing operational tempo, we need to
do more to protect our members, the public, and CAP’s other assets.
Rather than letting ‘Safety’ simply be a lofty goal, we need to put measurements in
place that let us analyze situations, test solutions, and improve our programs and
ourselves. The goal we need to set for CAP is to strive to reduce our accident rates,
incident rates, bodily injuries, and damage to assets: ours and the nations.
To achieve this goal, we recommend CAP needs to take a three-pronged approach to
ingraining safety in our culture: 1) Providing better Safety Education to our members; 2)
Putting useful information in the hands of people who can change how we operate; and
3) Making tools more accessible to our leaders at every echelon of CAP.

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September 2009 National Board Minutes
Safety Education

We have a great wealth of safety knowledge in CAP. We intend to leverage and
utilize this knowledge to grow a database of information for all CAP units to use.
The database will be available for any unit to download and teach safety
presentations or use a simple ORM to use before any activity. These data will be
turned into information for education, such as the conditions (fatigue?,
supervision?) under which bodily injuries occur, or the training (proficiency?,
check-rides?) that had been completed prior to hangar rash, or the qualifications
(CFI?, Major?) that the personnel held.

All units are encouraged to produce their own safety presentations for local
conditions, just as we always have, but if unable they can easily use one of the
NHQ online presentations. Standard presentations will be made available that
can be updated by field units and honed for specific activities. Each month a
short online safety educational presentation and quiz will be available for any
member, regardless of their membership category (active, patron, sponsor), and
regardless of their duty position. The completion of this course, or any local
safety education or training, will be entered into eServices.
Meaningful Information in the right hands

Safety trend analysis is a great tool to see where we need further training and/or
focus to stop trends in accidents and incidents. It will also help to identify and
mitigate and/or reduce risks in activities that could benefit from Operational Risk
Management (ORM). When we see an increase in slips, trips and falls, NHQ can
send out focused training presentations to all units to use to stop or mitigate
these trends.

Every Region, Wing, Group, and Unit Commander, and every Safety Officer will
be able to use the safety dashboard to see what safety accidents/incidents are
being reported and under which conditions the accidents and incidents happened
so they can address issues before they become trends.
Improved Tools

The Information Technology experts at National Headquarters are developing a
centralized collection mechanism for documenting participation in Safety
Education and Training. For some members, there will be a requirement of
safety education prior to participation in certain activities and all operational
missions.
Reports of member safety training currency will be available to
Activity Directors, Incident Commanders, and echelon Commanders to assure
everyone who participates in an activity is current in safety education.

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September 2009 National Board Minutes






Having a one-stop shop for safety reporting and currency validation will give
every Wing Commander the information needed for Compliance Inspections to
document that every member participating in an activity is current in safety before
engaging in the activity. (The goal is safety education and culture – so, before
signing in at an activity if it is found that a member is deficient in safety training,
the training might be accomplished there.)
Any member from Cadet Basic to Major General will be able to use the new
standard Safety briefing card. Like the Incident Command System, it is scalable.
Ground teams can use it to self-brief items such as weather, and leaders of large
activities and missions can expand the briefing to cover topics such as
evacuation routes.
Many of the changes being proposed are already being done in some Regions
and Wings across America. The use of ORM before activities helps to identify
hazards and determine ways to mitigate or reduce identified risks. We expect
members in the field to use the standard format of an ORM table and customize
them for all activities to minimize injuries and damage.

Safety must be something each of us automatically considers and integrates into our
situational awareness. But like common sense, it's not something everyone inherently
does. So we need to start with educating everyone to the same basic level. Many of
our members are going to quickly understand the goals and may feel encumbered by
new requirements. But we need to ensure a common starting point, common safety
language, and common safety expectations for all our members. This will ensure that
each of our members, regardless of their various diverse experience, will become more
aware of safety and begin to practice ORM in everyday activities.
The committee’s recommended Safety program changes to address these specific
issues can be found in attachment SE-1. The committee’s discussions have also
generated some additional suggested improvements to the CAP Safety program.
These recommended changes can be found in attachment SE-2.
PROPOSED NATIONAL BOARD ACTION:
1) That the National Board approve the Safety Committee’s recommendations for
improved management of the periodic Safety educational briefing and the Safety survey
discrepancy resolution requirements as described in attachment SE-1, effective
___/___/___.
2) That the National Board approve the Safety Committee’s recommendations for
improvements to the CAP Safety program as described in attachment SE-2, effective
___/___/___.
ESTIMATED FUNDING IMPACT:
To be determined.
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September 2009 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
This item contains significant tasking for administration. If adopted, CAP NHQ would
have to consider and develop the best means to support those tasks.
CAP-USAF HEADQUARTERS’ COMMENTS:
CAP-USAF commends the Safety Committee for their hard work and careful
consideration of the issues surrounding building/strengthening safety culture within
CAP. In general, I concur with all presented here, but there are a couple items that
require clarification.
The report refers to “in-person or live” safety briefings. The term “live” should be
clarified, though I believe the intent is to allow for members to participate in a safety
briefing by telephone or VTC when it’s not possible for them to be physically present. It
could also be expanded to allow for members in non-flying specialties to substitute
appropriate formal safety activities from other venues (e.g. occupational safety briefings,
or medical safety training). In this case, there would need to be a standard for
documentation in order for a CAP safety officer or commander to grant credit.
The policy as described here makes no allowances for special categories of “semiparticipating” members. For instance, the policy could be clarified to allow patron
members not actively involved in operations to attend unit social events, even if they
haven’t met all safety requirements. It may be possible to develop an “exhaustive” list
of such exceptions. Another possibility is to give a commander at some level limited
discretion to rule on these non-operational situations.
ADVISOR / NATIONAL STAFF COMMENTS:

REGULATIONS AND FORMS AFFECTED:
CAPR 62-1, Civil Air Patrol Safety Responsibilities and Procedures
NATIONAL BOARD ACTION
COL WARD/CAP-USAF/CC MOVED and COL CORTUM/RMR seconded that the
National Board approve the following:
1. The Safety Committee’s recommendations for improved management of the
periodic Safety educational briefing and the Safety survey discrepancy resolution
requirement as described in attachment SE-1, effective 1 January 2010.
2. The Safety Committee’s recommendations for improvements to the CAP Safety
program as described in attachment SE-2, effective 1 January 2010.
3. That commanders at any level may approve any non-CAP meeting or course as
a Monthly Safety Meeting and/or Quarterly in-person or live meeting if, in the
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September 2009 National Board Minutes
opinion of the commander, the meeting is relevant to the member’s safe
performance of CAP duties.
Examples might include occupational safety
professional meetings, CPR courses or work-related HAZMAT briefings.
4. That commanders at any level may waive all safety meeting requirements for
meetings or activities which do not require a GES rating if, in the opinion of the
commander, such waiver serves the best interests of CAP. Example of situations
which might justify such a waiver include attendance by patron members at
annual Christmas parties or meeting attendance by legislators or distinguished
visitors who happen to be CAP members.
COL BEASON/SD MOVED TO AMEND and COL CASTLE/OK seconded the
amendment to change ATTACHMENT SE-1, paragraph 2, first sentence, to delete
the word “should” and substitute with the word “will.”

THE AMENDMENT DID NOT PASS
COL BEASON/SD MOVED TO AMEND and COL CARROLL/MS seconded the
amendment to remove restrictions on attending unit meetings if a member is not
safety current in paragraph 1, ATTACHMENT SE-1.

THE AMENDMENT CARRIED
COL SAILE/MI MOVED TO AMEND and COL CORTUM/RMR seconded the
amendment to change ATTACHMENT SE-1, paragraph 1.a., first sentence, to
delete the word “attending” and substitute the words “participating in.”

THE AMENDMENT CARRIED
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPR 62-1, Civil Air Patrol Safety Responsibilities and Procedures

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September 2009 National Board Minutes
ATTACHMENT SE-1
A committee was appointed to work in conjunction with the NHQ staff to find practical
resolutions to Safety education and safety survey issues brought before the CAP
National Board and NEC. The committee’s recommended changes to address
improved management of the periodic Safety educational briefing and the Safety survey
discrepancy resolution requirements are:
Periodic Safety Educational Briefings
1. All CAP members must participate in a Monthly Safety Briefings in order to
participate in CAP meetings, missions or activities. Members who do not complete
the Monthly Safety Presentation will not be allowed to participate in CAP activities
until such time as the course is complete.
a. Each CAP member must meet this requirement prior to attending unit meetings,
participating in flight or vehicle operations, ES missions, wing-level activities,
encampments, National Special Activities, or National Board and NEC Meetings.
b. This is a monthly requirement which expires at the end of the month following its
completion (e.g. a briefing attended or completed on June 15, 2010 will carry
currency through to July 31, 2010).
c. The Monthly Safety Briefing requirement may be met by completing an on-line
briefing on the CAP website, attending an in-person or live Safety briefing at a
CAP unit meeting or activity, attending a CAP designated Safety Meeting at the
Group, Region, or National level activity, attending a Safety Briefing conducted
by a USAF Safety Officer, attending a FAA Safety Team (FAAST) presentation
(limit 2 per year), completing an AOPA Air Safety Foundation on-line Safety
course (limit 2 per year), completing any FAASafety approved on-line Safety
course that includes a quiz or a FAASTeam Member or FAA Instructor signature
to document completion (limit 2 per year) or conducting an in-person or live
Safety Briefing.
d. NHQ will publish an interactive Safety presentation monthly on a topic to be
determined by the National Safety Officer, in conjunction with the CAP-USAF
Safety Officer.
2. All members should attend an in-person or live safety briefing at least once per
calendar quarter. Quarterly in-person or live safety briefings meet the requirement
for the Monthly Safety Briefing in the month they are attended.
a. The quarterly requirement expires at the end of the third month following its
completion. (e.g. A briefing attended or completed on June 15, 2010 will carry
currency through to September 30, 2010).
b. The Quarterly, in-person Safety Briefing requirement may be met by attending an
in-person or live Safety briefing at a CAP unit meeting or activity, attending a
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September 2009 National Board Minutes
CAP designated Safety Meeting at the Group, Region, or National level activity,
attending a Safety Briefing conducted by a USAF Safety Officer, attending a FAA
Safety Team (FAAST) presentation (limit 2 per year) or conducting an in-person
or live Safety Briefing.
c. NHQ will create a quarterly Safety briefing, to include a quiz on the presented
material that will be made available to all members through the National website.
Region, Wing and Unit Safety Officers can obtain the Quarterly Safety
presentation in a PowerPoint format, with a quiz, from the NHQ Safety website.
This will allow the course to be taught in person at unit meetings or training
opportunities.
3. An extensive list of briefings and educational material will be made available on the
Safety pages of the National CAP website. These will be developed for and by CAP
members to expand their knowledge of safety topics and awareness of ways to
improve safety.
4. NHQ will provide recording and reporting tools on the National Website to identify
those who have completed the periodic Safety briefing requirement(s).
NHQ will include a method in the recording and reporting tools for unit
commanders, safety officers, incident commanders, mission safety officers,
activity leaders and other designees to credit multiple members for attendance at
Safety Briefings.
5. Safety Officers are encouraged to prepare presentations that are pertinent to local
conditions: environmental, geographic, and community needs should be taken into
consideration.
Safety Officers are encouraged to submit new or updated
presentation materials to the National Safety pages for use by other safety officers.

Safety Survey Discrepancies 1. No recommendations for change made.

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September 2009 National Board Minutes
ATTACHMENT SE-2
A committee was appointed to work in conjunction with the NHQ staff to find practical
resolutions to Safety education and safety survey issues brought before the CAP
National Board and NEC. The committee’s discussions generated some additional
suggested improvements to the CAP Safety program. These recommended changes
are:
Activity Safety –
1. National Cadet Special Activities (NCSA) Directors, and Encampment Commanders
will appoint a safety officer to conduct the activity’s safety program.
a. The safety officer will conduct a daily safety briefing.
b. “Full time” cadet and senior staff (not students) will complete the Basic and
Intermediate ORM Courses and associated ORM worksheet before the activity
officially begins.
c. On Day 1 of the activity, the activity staff will lead the students through the Basic
ORM Course. These students do not need to complete and pass the written test
associated with this course. However, instructors need to facilitate a meaningful
discussion about how the course’s lessons relate to the particular activity.
d. For activities that involve formal flight instruction, operational flying, or intensive
flight line work (but not CAP or military orientation flights), students and staff will
view the CAP Ground Handling Video.
e. For glider programs, students and staff will view the Soaring Safety Foundation’s
Wing Runner Course.
2. Activity Safety briefings will include an ORM table appropriate to the activity. These
briefings will identify known risk and methods of mitigation and will include an
opportunity for all members to identify additional safety concerns.
3. All safety briefings will be conducted using a standard briefing format (briefing card
attached).
Safety Education –
1. Corporate Officers a. Within 180 days of appointment or by 1 Feb 2010, all Commanders are required
to complete the Basic, Senior and Master Safety Course and tests.
b. Prior to assuming command, applicants for Wing or Region Commanders are
strongly encouraged to earn a Technician rating in the Safety Officer specialty

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September 2009 National Board Minutes
track and serve as a Safety Officer at the squadron level or higher for at least
one year.
c. By 31 July 2010, all current National Board members are encouraged to earn a
Technician rating in the Safety Officer Specialty track (except the requirement to
serve the six month internship).
d. CAP members pursuing the Safety Officer Specialty track must develop and
submit at least one presentation on a safety topic and submit at least one new or
modified ORM table at each level (technician, senior and master). The
submissions will be to the Wing Safety Officer. Wing Safety Officers will review
these submissions and submit the best examples to the NHQ for inclusion on the
National website Safety pages.
2. Safety Officers –
Currently, Safety officers must within 90 days of appointment, complete the online Basic Safety Course. Completing the Senior Safety Course should be added
to that requirement.
3. Members –
a. Within 90 days of joining CAP, or NLT 1 October 2009, every CAP member who
attends CAP meetings, participates in any flight, vehicle, cadet activities, or any
ES missions, shall complete the on-line Basic Safety Course and test.
Members who do not complete the Basic Safety Course will not be allowed to
participate in CAP Activities until such time as the course is complete.

Operational Risk Management 1. An extensive list of Operational Risk Management tables for CAP activities will be
available on the National Safety page. CAP Leaders are encouraged to use these
forms to quantify and mitigate risk during CAP activities.
2. CAP Members involved in all aspects of the CAP program are encouraged to submit
new or modified ORM tables to the National Safety page. Members are encouraged
to submit ORM tables in those areas were they have Subject Matter Expertise.

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September 2009 National Board Minutes

Standard Safety Briefing Card
Civil Air Patrol
US Air Force Auxiliary
STANDARD SAFETY BRIEFING CARD
1. INTRO

a. Greeting.
b. Identification of self, if appropriate.
c. Scope: Define the coverage of the briefing in terms of time,
geographic limits, or specific topics.

2. BODY

a. Weather report and forecast.
b. Terrain, if appropriate.
c. Facility. Any Safety Constraints. Known Risks and Risk Mitigations.
Emergency Exits, Fire Extinguisher Locations, Police/Fire/EMS
contact information.
d. Ground Operations. Any Safety Constraints. Known Risks and Risk
Mitigations.
e. Vehicle Operations. Any Safety Constraints. Known Risks and Risk
Mitigations.
f. Flight Operations. Any Safety Constraints. Known Risks and Risk
Mitigations.
g. Other Operational Considerations.
h. Other appropriate items (i.e., there has been a change in mission,
weather, etc.).

3. CLOSE

a. Conclusions, if applicable.
b. Solicitation of questions.
c. Concluding statement
time/location, if any.

and

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announcement

of

next

briefing

September 2009 National Board Minutes

AGENDA ITEM 12

SE

Action

SUBJECT: Making Accident / Incident Information available to Pilots
IN Wg/CC – Col Reeves

Author: Col Reeves

INFORMATION BACKGROUND:
Currently, the information from accidents and incidents is not disseminated in a manner
to help prevent future accidents and incidents. For example, the IN Wing had its
second tail strike on a C182T. We had no information about what happened, only that
the aircraft was down. Later, I learned, by accident that the incident occurred during a
training exercise during a soft field take off maneuver. As a CFI and check pilot, this is
important information to know if we are to try and prevent future similar incidents. Any
information regarding the safety of flight, particularly involving flight training or check
rides should be disseminated to all pilots and particularly check pilots.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve making the Form 78, Safety Mishap Report and the
Form 79, Safety Report of Investigation available to all CAP members, effective
___/___/___.
ESTIMATED FUNDING IMPACT:
Cost associate with eServices report development and establishment of duty position
permissions. New analysis report will require additional requirement definition from
Safety team.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
We agree that the information gained from incidents may be valuable in preventing
similar events; however, we feel that CAPF 78 and 79 are not the appropriate vehicle
for communicating this information. Instead, we propose the use of a sanitized
summary of flight and ground incidents that describe findings and recommendations
without unit or individual data.
CAP-USAF HEADQUARTERS’ COMMENTS:
Non-concur as written. It is important to the Civil Air Patrol mishap prevention program
to provide to the membership, lessons learned from accidents and incidents. This
feedback can help educate CAP and avert some mishaps in the future. Some mishaps
are already detailed in the monthly Sentinel newsletter. Providing full mishap accounts
to all members raises legal issues. See CAP NHQ comments.
The US Air Force has a monthly report called Blue 4 News where mishaps are
discussed openly. However, these incidents are sanitized and password protected.
Names, tail numbers, precise locations are edited to protect the individuals involved.
Therefore, the mishap can be used as a mishap prevention tool to other Air Force
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September 2009 National Board Minutes
members. These reports are kept secure by the unit safety officer and provided only
upon request. If CAP provided a more detailed, yet sanitized mishap and investigation
report for the membership and kept it secure, it would be an invaluable tool to the
organization.
ADVISOR / NATIONAL STAFF COMMENTS:
(NLO) – No recommendation. As a matter of information, release of these reports
beyond the current scope of distribution will not affect any privilege that might otherwise
shield these reports from discovery in litigation, provided that none of the reports are the
result of investigations undertaken pursuant to direction of counsel.
(NSE) – Non-Concur. Wing CCs have the capability of reading every Form 78/79 in
their wing as they are the one delegated to sign the 79 and concurring or making
changes to their wing Form 78/79 mishap reports. Why the CC had to “accidentally” find
this information regarding his own wing, I don’t know as the Form 79 only gets to the
NSE after it is signed by both the Wing and Region CC.
Senior Advisor for Support: Easy access to safety and accident information is always a
good idea. The best method of doing so is in question. We suggest that the Board
consider the appointment of a group of NHQ personnel and volunteers to investigate the
creation of a simple database similar to the federal database managed by the NTSB to
allow members at all levels to both search and access accident and incident data. The
database search option will allow a commander or activity director to customize the
search to areas of direct applicability to his or her activity. We believe that this task
could be completed by the Winter NB.
REGULATIONS AND FORMS AFFECTED:
Form 78, Safety Mishap Report
Form 79, Safety Report of Investigation
NATIONAL BOARD ACTION
COL REEVES/IN MOVED and COL CARR/GLR seconded that the National Board
refer this item to committee with guidance to make a sanitized summary of
information contained on Form 78, Safety Mishap Report, and Form 79, Safety
Report of Investigation, available to all CAP members.

THE MOTION CARRIED
FOLLOW-ON ACTION: Referral to committee with a report to the winter 2010 National
Board meeting.

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AGENDA ITEM 13

ED

Action

Health Services
Author: Col McLaughlin

SUBJECT: Change to CAPR 160-1
CAP/CS – Col Chazell
INFORMATION BACKGROUND:

CAP established a Health Services program over 25 years ago. Since that time, Health
Services program documentation has outlined the selection criteria and duties of Health
Services program officers. There has never been a Health Services program defined
for the general membership of CAP. Since CAP is an integral part of the Air Force
family and since people are our most valuable asset, CAP needs a Health Services
program whose goal is to promote physical fitness, and to assist our membership to
become and/or remain optimally healthy and to be skilled in providing basic emergency
care.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the addition of the follow program elements to the
existing Health Services directives, effective ___/___/___.
1. Establishment of a Health Services Advisory Panel, consisting of the eight region
Health Services officers, to advise the Chief of Health Services on policies, needs, and
the status of the Health Services program in their respective regions.
2. Establishment of a Health Services Specialty Track that must now be earned
according to the Health Services Officer Specialty Track Study Guide. Commanders
will no longer award Health Services specialty ratings based on job performance alone,
as has been past practice. Members currently holding ratings in Health Services
awarded by their commanders will be grandfathered at their current level. To ensure
uniform training of all Health Services personnel, those with appointed ratings will be
required to complete training in the new specialty track levels to further advance in the
specialty track.
3. Health information should be collected only when that information might make a
difference in the safe participation of the member(s). Health information may also be
collected on cadet members involved in overnight activities where medications may
need to be administered or medical conditions may affect cadet activities or
participation.
a. CAP member health information will be used and/or disclosed by CAP
members on a need for use/disclosure basis only. Anyone who accesses the
health information of another CAP member has a requirement not to use or
disclose such information except as required in the performance of official CAP
functions. Health information may not be used or disclosed by members for any
non-CAP purposes.

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September 2009 National Board Minutes
b. When collected health information is not in use, it must be stored separately in
a locked container accessible only to authorized senior members. When health
information is stored on a computer, it should not be accessible to unauthorized
persons. When health information is in use, care must be taken to ensure records
are not in the view of individuals who have no need to know such information.
c. Any member who breaches the privacy of any health information should be
counseled on the importance of health information privacy and CAP confidentiality
standards. Depending on the circumstances of disclosure (intent, consequences,
etc.), the offending member may be subject to disciplinary action in accordance
with appropriate CAP directives. Members have the right to file a formal written
complaint pursuant to CAPR 123-2 if they feel CAP has not adequately protected
the privacy of their health information.
4. The CAPF 160-1 (parts a-d) will provide a method to collect accurate medical
history, to aid in the care and treatment of CAP personnel, to provide permission for
care and treatment of minor cadets, to provide insurance and emergency contact
information, and to provide for documentation of physical examinations with designation
of physical participation categories.
5. Activity directors, in consultation with a Health Services officer, should evaluate each
activity for medical risk including level of physical activity required, terrain, accessibility,
availability of medical care, etc.
a. Physical participation category standards may be set for an activity to ensure
safe participation of members based on the physical requirements of the activity.
A system will be developed to assist activity directors and members in allowing
safe and appropriate participation of members in activities that may have
strenuous physical demands.
b. Activity directors may require submission of a CAPF 160-1 in advance for
health screening purposes.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
No comment.
CAP-USAF HEADQUARTERS’ COMMENTS:

ADVISOR / NATIONAL STAFF COMMENTS:
Concur.
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September 2009 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
CAPR 160-1, The CAP Health Service Program
4 new forms attached
NATIONAL BOARD ACTION
COL CHAZELL/CS MOVED and COL WEISS/NFO seconded the proposed National
Board action with the addition of an effective date of 1 January 2010.
COL JENSEN/SWR MOVED TO AMEND and COL PARRIS/CA seconded the
amendment to strike from the proposal paragraphs 3, 3.a., 3b., 4, and 5.b., and
request the formation of an Ad Hoc Committee to include the Chief of Medical
Services and a representative group of National Board and field commanders and
cadet activity directors to address the issues that were stricken with a report
back to the Winter 2010 National Board meeting on that issue.

BY WRITTEN BALLOT THE AMENDMENT DID NOT PASS
THE MOTION CARRIED WITH GUIDANCE
FOLLOW-ON ACTION: Implementation of policy, notification to the field, change to
CAPR 160-1, The CAP Health Services Program, with guidance to strike inappropriate
questions from Form 31.

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September 2009 National Board Minutes

AGENDA ITEM 14

HC

Action

Chaplain Corps
Author: Col Skrabut

SUBJECT: CAPF 34 Negative Reporting
WY Wg/CC – Col Skrabut
INFORMATION BACKGROUND:

CAPR 265-1, Chaplain Service Activities, requires that each chaplain and CDI submit a
completed CAPF 34 semi-annually to the wing chaplain even if they have been inactive
during the period.
Chaplains and CDIs can be inactive for a number of reasons, e.g., on temporary duty
with the military, at school, moving to another city or state, assignment as a unit
commander, etc. It is burdensome to the member and the wing chaplain to chase down
negative reports. This information can be determined by method of subtraction.
Individuals cannot be removed from duty position at the wing level, only national can
remove chaplains or CDIs from positions.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the removal of the requirement that inactive chaplains
and CDIs submit CAPF 34, effective ___/___/___.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Not withstanding the action of the National Board on this item, CAP NHQ plans to
change the chaplain activity report to an online report similar to the highly successful
unit safety report. This may make it easy for chaplains to submit a “negative” report if
they did not have any activity during the period.
CAP-USAF HEADQUARTERS’ COMMENTS:
Implementation of an online report should facilitate compliance and still allow the
Chaplain Corps leadership to maintain communication with its members.
ADVISOR / NATIONAL STAFF COMMENTS:
The Chaplain Corps cannot endorse this suggestion.
1. The suggestion is ambiguous as to the meaning of “inactive.” There is no such thing
as an inactive chaplain or inactive CDI. It is presumed that this agenda item refers to a

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September 2009 National Board Minutes
chaplain or CDI who simply has done nothing during the previous reporting period. It is
important for the Chaplain Corps to obtain reports from them in any event.
2. The CAPF 34 is the only way the Chaplain Corps has to learn of and evaluate the
use and effectiveness of Chaplain Corps resources. Adaption of this suggestion would
hinder our ability to do so.
3. The Chaplain Corps is already taking steps to simplify the CAPF 34 reporting form.
Included in our planning is a simple check box for CDIs to indicate that they have not
performed any CDI function during the reporting period. This preferred solution would
make it very easy to comply with the reporting requirement while preserving the ability
to evaluate and manage our resources. The suggestion to simply eliminate the report
entirely when the chaplain or CDI has been inactive is a treatment of the symptom, but
does not offer a cure for the malady.
REGULATIONS AND FORMS AFFECTED:
CAPR 265-1, Chaplain Service Activities.
NATIONAL BOARD ACTION
COL SKRABUT/WY MOVED and COL BEASON/SD seconded the proposed
National Board action with an effective date of 1 January 2010.
COL PHELKA/CO MOVED TO POSTPONE and COL ANDREU/NY seconded the
postponement until after implementation of the newly developed Forms by the
Chaplain Corps and CDIs.

THE MOTION TO POSTPONE CARRIED
FOLLOW-ON ACTION: Development of new forms and on-line by 1 January 2010.
Inclusion in the winter 2010 National Board agenda.

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September 2009 National Board Minutes

AGENDA ITEM 15

MD

Action

Operations
Author: Col Miller

SUBJECT: Clear Text Wing Radio Call Signs
NV Wg/CC – Col Miller
INFORMATION BACKGROUND:

Most CAP Wings still use code words as radio call signs (Abenaki, Red Dragon) which
provide no information as to the Wing identity.
With the advent of ICS, most agencies nationwide have switched to clear text radio call
signs. Moreover, as CAP reinvigorates HF communication and inter-Wing missions
become more common, radio traffic with distant and unfamiliar Wings will become more
common.
Seventeen CAP Wings/Regions have already switched to clear text, including National
Headquarters (Head CAP). Most are a clear Wing ID (Florida CAP, Georgia CAP, etc.)
while a few are clear abbreviations (Nat CAP for National Capitol Wing or Penn CAP).
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve each Wing/Region adopting a clear text radio call sign
identifying the Wing/Region and submit their choice to NHQ/DOS no later than October
1, 2009.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Wings/Regions that want to change their call sign should generally not have a problem
doing so but CAP NHQ does not recommend making it mandatory for all wings. The
rationale and additional details for requesting call sign changes are provided below.
In order to satisfy the ICS “clear voice” identification requirements CAPR 100-3 allows
use of “functional designators” such as “Ground Team 1” or “Reno Mission Base” where
appropriate. In addition, several wings which currently have the “[state name]-CAP” call
signs find them to be long and cumbersome. Some wings have also found these call
signs to be unpopular among the members.
Also, it's important to note that CAP's VHF-FM and HF frequencies are assigned by the
Air Force. Therefore, CAP must follow all call sign rules that are directed in Air Force
Instructions (AFI). One of those rules is that wings must submit a request for a specific
call sign through NHQ to the Air Force. The Air Force reviews all requested changes to
ensure they conform to Air Force guidance plus they make sure the call sign is not
already assigned to another user. If both of these criteria are met, then the Air Force
approves CAP's requested call sign change.
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September 2009 National Board Minutes
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur with CAP NHQ comments.
ADVISOR / NATIONAL STAFF COMMENTS:
Concur with CAP NHQ comments. Changing the current tactical call signs is a process
governed by the AFIs and is not easily done. The functional designator system used on
missions (particularly interagency missions) conforms to ICS guidance about plain text
identifiers.
REGULATIONS AND FORMS AFFECTED:
CAPR 100-3, Radiotelephone Operations
NATIONAL BOARD ACTION
COL MILLER/NV MOVED and COL BISHOP/OR seconded the proposed National
Board action.

THE MOTION DID NOT PASS

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September 2009 National Board Minutes

AGENDA ITEM 16

MD

Action

Operations
SUBJECT: National Check Pilot Standardization Course
Author: Lt Col Leslie Vazquez
CAP/CS – Col Chazell
INFORMATION BACKGROUND:
The National Check Pilot Standardization Course (NCPSC) is currently a ground school
based course which was last updated in 1996. It included an evaluation check ride for
all check pilots as part of the course requirement. With the change to many of the CAP
training requirements to on-line type training programs, the National
Standardization/Evaluation Advisor has developed a comprehensive multi media 5-6
hour course that includes all the previously required subject material. In addition to the
course subject material, the CAPF 5 has been modified to include instructor/check pilot
specific evaluation requirements as part of the annual proficiency check requirements
for all CAP Instructors and check pilots. (See attachment). Under this proposal, the online program completion and a satisfactory annual standardized CAPF 5 proficiency
flight check are all that is required for a CAP pilot to maintain his/her qualifications as a
check pilot. The re-currency requirements remain unchanged from the current four year
requirement. A Wing or Region may require their check pilots to attend an internal
check pilot meeting or seminar as they see fit but that is at the discretion of the Wing
and/or Region. No formal GS or seminar is required to meet the requirements for initial
or recurrent Check Pilot. The authority to authorize pilots to be designated as a check
pilot remains unchanged from current CAP regulations. Course material and subject
matter will be reviewed and updated as needed to insure currency with CAP and FAA
regulations and aviation related subjects.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the change to the NCPSC format and requirements as
proposed to an on-line course with the additional evaluation requirements for check
pilots and instructor pilots as indicated on the attached CAPF 5, effective ___/___/___.
ESTIMATED FUNDING IMPACT:
Check Pilots and Mission Check Pilots will no longer be required to attend a weekend
ground school to obtain their initial or re-currency qualifications with the associated
travel lodging and meal expenses or flight time expenses associated with travel to
ground school location. Additional savings will be obtained due to having only one
CAPF 5 proficiency check ride a year as required for all pilots by CAPR 60-1.
30 days of software development and testing.

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September 2009 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
CAP NHQ recommends approval of this agenda item for the NCPSC. Although not tied
to the NCPSC, NHQ also recommends that wings and/or regions have a requirement
for check pilots and instructor pilots to have a meeting (via conference call, web-based
meeting or in person) at least annually with the Chief of Stan/Eval and Wing/Region
Commander to discuss check ride and instructional trends, weak areas, wing/region
emphasis items and check pilot standardization.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur with the proposal as suggested by CAP NHQ. Standardization/Evaluation is not
a static endeavor. Regular communication is necessary in order to address trends and
changes in the operating environment. An annual (or more frequent) mandatory
conference call or web meeting would improve visibility of the program and enhance
standardization.
ADVISOR / NATIONAL STAFF COMMENTS:
Senior Advisor Operations – Concurs with the proposed change to the NCPSC
requirements.
REGULATIONS AND FORMS AFFECTED:
CAPR 60-1, CAP Flight Management
NATIONAL BOARD ACTION
COL CHAZELL/CS MOVED and COL JENSEN/SWR seconded the proposed
National Board action, with an effective date of 1 January 2010.
COL MILLER/NV MOVED TO AMEND and COL SAILE/MI seconded the amendment
to change the policy to require that each wing hold an annual check pilot meeting
and that each check pilot be required to attend that meeting at least once every 4
years, which is the current national check pilot standardization course
requirement.

THE MOTION TO AMEND DID NOT PASS
THE MOTION CARRIED UNANIMOUSLY WITH GUIDANCE
FOLLOW-ON ACTION: Implementation of policy, notification to the field, acceptance of
guidance that there will also be some form of notification when there are changes to the
requirements that they are transmitted to check pilots who have already completed the
course, and change to CAPR 60-1, CAP Flight Management

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September 2009 National Board Minutes

AGENDA ITEM 17

ED

Action

Professional Development
SUBJECT: National Staff College Prerequisites for NCOs
Author: Col Saile
MI Wg/CC – Col Saile
INFORMATION BACKGROUND:
Currently, CAPR 50-17 requires CAP Senior Members hold the grade of Major or above
as a prerequisite to attend National Staff College. Since this original requirement was
set, CAP has introduced the concept of a reinvigorated non-commissioned officer corps,
but without any formal professional development training programs at the National level
for these NCOs.
NCOs who have attained the grades of E-7 through E-9 should be allowed to participate
as students at National Staff College if all other prerequisites have been met until such
time as CAP develops a National level CAP Senior NCO Course.
Further, each Wing, each Region, and the National Commander are currently asked to
have a Chief Master Sergeant of the Wing, Region and Civil Air Patrol, respectively.
This person earned this grade in the military service by attaining an E-9 pay grade.
While they know much about the role of an NCO, they don’t always know enough about
their role in CAP. By allowing their participation in the National Staff College, they
would get an in-depth indoctrination in to the CAP culture at the highest level and the
students at the NSC would also be able to benefit from a Chief’s NCO experience
formed in the military. This could prove especially beneficial for all when working in
seminar study groups that recommend policy changes command wide.
A Chief Master Sergeant, by virtue of their earned grade, would already be a graduate
of a service Senior NCO Academy, which is an equivalent course for Region or National
Staff College credit, so the Region Staff College prerequisite for NSC for these
members would be null as far as attaining Level IV or Level V.
This latter part of the agenda item reflects what I believe is CAP's obligation to: (1)
provide executive-level development for Chiefs to better serve CAP ; (2) honor their rise
to the top 1% of the USAF enlisted corps in service to our nation ; and (3), bring
prominence to the Command Chief position. And finally, it adds some impetus to help
achieve our objective of greater use of all NCOs, active and retired, in CAP---especially
as mentors to our cadets
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the following resolutions, effective ___/___/___:
Resolved, that CAPR 50-17 be changed immediately to permit the enrollment in Civil Air
Patrol’s National Staff College of Civil Air Patrol senior members in the enlisted grade of
E-7 through E-9 who have completed Level IV of the CAP Senior Member Professional
Development Program; and Be it further resolved that CAPR 50-17 be
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September 2009 National Board Minutes
changed immediately to permit the enrollment in Civil Air Patrol’s National Staff College
of Civil Air Patrol senior members in the grade of E-9 who are currently serving as a
Wing, Region or National Chief Master Sergeant with the permission of their National
Commander, Region Commander or Wing Commander, as applicable, with no other
requirements necessary.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
HQ CAP/PD is making arrangements for 2009 NSC and will align arrangements and
admissions to whatever the NB decides.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Professional Development Advisor and Senior Advisor Support recommend that the
National Board authorize 2 slots for a Civil Air Patrol member in the grade of E-9 be
opened for the 2009 NSC. The NHQ and volunteer staffs will then, in consultation with
the attending Chiefs, be able to make recommendations to the Board and the
committee working on the CAP NCO Corps prior to formal changes to the applicable
CAP regulations.
REGULATIONS AND FORMS AFFECTED:
CAPR 50-17, CAP Senior Member Professional Development Program.
NATIONAL BOARD ACTION
COL SAILE/MI MOVED and COL CARR/GLR seconded the proposed National
Board action with the caveat that National Board has proposed a test period be
employed to see if this will work. The test period would allow three members
serving as Chiefs at the wing, region or national level to attend this year’s staff
college as a test program see if there is value for the Chiefs to attend National
Staff College, either as a student or as a mentor for the other students. If the test
program is adopted postponement of this motion would be until after completion
of the test period. The test period would have immediate effect for the fall of
2009.
MOTION RESTATED BY THE CHAIR: The motion is in two parts. PART I: Proposal
for the test period of this item for the 2009 National Staff College, as described. PART
II: A report from National Headquarters to the winter 2010 National Board as to whether
the program is cost effective.
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THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Implementation of the test program (plans already in progress)
at the 2009 National Staff College, with a report to the winter 2010 National Board
meeting. Inclusion in the winter 2010 National Board agenda.

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AGENDA ITEM 18a

GC

OLD BUSINESS

SUBJECT: Change to CAP Senior Rank Structure
March 2001 NB
CAP/CC - Gen Bobick
MARCH 2001 NB
INFORMATION BACKGROUND:
In November 2000, the National Executive Committee passed an agenda item that
proposed a change to the CAP senior rank structure. The proposed changes are to be
brought before the winter 2001 National Board in March.
MARCH 2001 NB
PROPOSED NATIONAL BOARD ACTION:
The National Board recommends the Board of Governors take the following action:
Request Air Force approval of the proposed senior rank structure as follows:
National CommanderNational Vice CommanderNational Chief of StaffNational Legal OfficerNational Finance OfficerNational ControllerEight CAP region commanders

Lieutenant General
Major General
Brigadier General
Brigadier General
Brigadier General
Brigadier General
Brigadier General

MARCH 2001 NB
ESTIMATED FUNDING IMPACT:
To be determined.
MARCH 2001 NB
CAP NATIONAL HEADQUARTERS’ COMMENTS:
No comment.
MARCH 2001 NB
CAP-USAF HEADQUARTERS’ COMMENTS:
CAP-USAF: Non-concur.
MARCH 2001 NB
ADVISOR / NATIONAL STAFF COMMENTS:
None.
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September 2009 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
CAPR 20-1, Organization of Civil Air Patrol;
CAPR 35-5, CAP Officer and Noncommissioned Officer Appointments and Promotions.
MARCH 2001 NB
NATIONAL BOARD ACTION
GEN BOBICK stated that this item comes from committee, that the NEC is
attempting to realign the senior ranks to be more in line with other volunteer and
auxiliary organizations in the country, and is on the floor for discussion.
COL TODD/TX moved COL SALZMAN/ID seconded the motion to table this item
until the 2009 summer National Board Meeting. (The 2009 date would allow CAP
time to rebuild its relationship with the Air Force. Also, in those intervening
years, the Air Force would have the opportunity to create and offer this kind of
rank structure to CAP).

MOTION CARRIED

September 2009 NHQ Comments:
The Air Force has authority over the CAP grade structure. Requests for changes to the
CAP General Officer Grade Structure must be approved by the Chief of Staff of the Air
Force. Requests for changes to the CAP Grade Structure for Colonels and below will
be approved by the CAP-USAF/CC.

September 2009 CAP-USAF Comments:
Non-concur.

September 2009 National Board Action
NO ACTION TAKEN — Item Closed

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September 2009 National Board Minutes

AGENDA ITEM 18b

IT

OLD BUSINESS

SUBJECT: Confidentiality of Internet Email
February 2009 NB – Agenda Item 5
SWR/CC – Col Jensen
FEBRUARY 2009 NB
INFORMATION BACKGROUND:
E-mail has become a widely used means of communication and allows much increased
efficiency of routine operations. However, e-mail is subject to interception, inadvertent
or intentional forwarding, disclosure and “spoofing”. Use of e-mail for Civil Air Patrol
operations must take into consideration the inherent insecurity of e-mail, particularly
with regard to transmission of confidential or sensitive information.
FEBRUARY 2009 NB
PROPOSED NATIONAL BOARD ACTION:
That the National Board direct NHQ staff to insert the following language into CAPR
110-1 in the place determined most appropriate by the responsible CAP NHQ
directorate:
“Internet e-mail is inherently insecure. E-mail may be subject to inadvertent or
intentional disclosure or forwarding, interception or “spoofing”. E-mail shall ordinarily
not be used for confidential or sensitive information. Confidentiality disclaimers,
forwarding restrictions and the like shall not be depended upon to maintain the
confidentiality of sensitive CAP operational, corporate or other information.”
FEBRUARY 2009 NB
ESTIMATED FUNDING IMPACT:
Minimal.
FEBRUARY 2009 NB
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Could be referred for further staffing; concur with Sr Advisor-Support comments.
FEBRUARY 2009 NB
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.

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September 2009 National Board Minutes
FEBRUARY 2009 NB
ADVISOR / NATIONAL STAFF COMMENTS:
[Sr Advisor-Support] Recommend that if the National Board desires additional
regulatory guidance on the use of e-mails that this item be referred for further staffing to
resolve the issues described by the NLO and others which may occur.
[NLO] The regulation only applies to official CAP websites and internet operations, not
individuals within CAP using their private email accounts to send information.
Consequently, I'm not sure this change accomplishes what Col Jensen wants. I don't
think it's possible to do corporate business in the modern era without email, and
disclaimers are used routinely for this purpose. There is a lot of developing law on the
effectiveness of these disclaimers in litigation and preserving the attorney-client
privilege, but it's still not clear what the overall outcome will be.
To what end is the amendment directed? Will there be disciplinary consequences? If
CAP wants to provide a secure web portal for official business, we could do that, but at
what cost? My law firm requires official business to be conducted thru our servers and
email, so that we don't import viruses or other banned software. If CAP does that, that
would be great.
REGULATIONS AND FORMS AFFECTED:
CAPR 110-1, Internet Operations
FEBRUARY 2009 NB
NATIONAL BOARD ACTION
COL DAVIS/SWR (PROXY) MOVED and COL BRITTON/AR seconded the
PROPOSED NATIONAL BOARD ACTION.
COL WINTERS/OH MOVED TO POSTPONE and COL JENSEN/CT seconded the
postponement to return to all staff for further study.

THE MOTION TO POSTPONE CARRIED.
FOLLOW-ON ACTION: All staff to study and bring the motion back with more detail of
terms and conditions that are challenging CAP today. Include in September 2009
National Board agenda.

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September 2009 NHQ Comments:
Defer to the judgment of the National Board.

September 2009 CAP-USAF Comments:
CAP-USAF shares the concerns described by Col Jensen. Concur with Sr AdvisorSupport that this issue should be referred for further staffing to investigate developing
legal precedent and devise the best policy for CAP.

September 2009 National Board Action
THERE IS NO FURTHER ACTION REQUIRED. Item Closed

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AGENDA ITEM 18c

ED
Aerospace Education

OLD BUSINESS

SUBJECT: AE Officer of the Year – Name Change
February 2009 NB – Agenda Item 12
PCR/CC – Col Pearson
FEBRUARY 2009 NB
INFORMATION BACKGROUND:
The recent additions to the national awards were nearly all named in memory of well
known CAP members with the exception of the Aerospace Education Officer of the
Year. Pacific Region is requesting consideration of naming that award in memory of Lt
Col Jule Zumwalt.
Lt Col Zumwalt served for many years in a wide variety of AE positions at California
Wing, Pacific Region, Pacific Liaison Region, National Headquarters CAP and CAPUSAF. She was instrumental in expanding the AE program and fostering recognizing
the outstanding efforts of local AE officers. She emphasized the co-ordination of our AE
program with local schools and the recruiting of teachers into CAP. She established an
annual Pacific Region Aerospace Education Conference for teachers and was an
enthusiastic supporter of the National Congress on Aerospace Education (NCASE).
Upon her retirement from CAP-USAF service, she moved to Seattle and became
affiliated with the Boeing Museum of Flight as Program Manager for educational
programs. Lt Col Zumwalt established many innovative programs for school groups of
every level. Among these was a space shuttle simulation that included both mission
control and orbiter functions with students interacting between the functions. In addition
she provided many opportunities for teachers to gain aerospace knowledge and
experience to share with their students.
Lt Col Zumwalt remained active in CAP, serving as Pacific Region DAE until her
untimely passing. It would be extremely fitting to recognize her supreme contributions
to our organization by naming this award in her memory.
FEBRUARY 2009 NB
PROPOSED NATIONAL BOARD ACTION:
That the National Board approves naming the recently approved Aerospace Education
Officer of the Year ward after Lt Col Jule Zumwalt.
FEBRUARY 2009 NB
ESTIMATED FUNDING IMPACT:
None.

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September 2009 National Board Minutes
FEBRUARY 2009 NB
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Non-concur as drafted. In agreement with the Aerospace Education Advisor comments.
In lieu of consideration of a single individual at this Board, recommend opening it up for
competition.
FEBRUARY 2009 NB
CAP-USAF HEADQUARTERS’ COMMENTS:
No comment.
FEBRUARY 2009 NB
ADVISOR / NATIONAL STAFF COMMENTS:
[Sr Advisor-Support and AE Advisor] Non-concur. Recommend that this award not be
renamed at this time, and if the Board does desire to rename the award, recommend
that a team of CAP AE officers review all possible candidates, and make
recommendations to the Board for action.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-3, Award of CAP Medals, Ribbons, and Certificates
CAPR 280-2, Civil Air Patrol Aerospace Education Mission

FEBRUARY 2009 NB
NATIONAL BOARD ACTION
COL PEARSON/PCR MOVED and COL MILLER/NV seconded the PROPOSED
NATIONAL BOARD ACTION.
COL JENSEN/CT MOVED TO AMEND and COL WEISS/NFO seconded the
amendment to strike the words “after Lt Col Jule Zumwalt,” and open up the
naming for competition.

THE MOTION TO AMEND CARRIED.
THE AMENDED MOTION CARRIED.
NOTE: The amended motion as restated by the chair reads:
“That the National Board approves naming the recently approved Aerospace
Education Officer of the Year Award and opening the selection to all potential
wing and region candidates.

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September 2009 National Board Minutes
FOLLOW-ON ACTION: Referral to the Aerospace Education area to have a committee
determine the nominee from the information submitted to them. Include in the
September 2009 National Board Agenda.

September 2009 NHQ Comments:
Concur with AE National Advisor.

September 2009 CAP-USAF Comments:
No comment.

September 2009 ADVISOR/STAFF Comments:
See attached AE Advisor letter.

September 2009 National Board Action
NO ACTION TAKEN. Item remains Open

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NATIONAL HEADQUARTERS
CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
MAXWELL AFB, ALABAMA 36112-6332

20 Jul 2009
MEMORANDUM FOR CAP/ CAP/DCS/CS/CV/CC/NATIONAL BOARD
FROM: CAP/AE Advisor
SUBJECT: Agenda Item 12, Winter Board

1. With regard to the amended motion that was passed by the last National Board as a
result of Agenda Item 12, I offer the following:
a. The National Board did approve the naming of the AEO of the Year award and
opened the process for wings and regions to submit candidates for nomination,
however, as of this date, none have been submitted for consideration. I offer my
assistance to help you with this process.
b. Within the ranks of our membership, past and present, living and deceased,
there are a number who have dedicated themselves, worked extremely hard and
unselfishly gave of their time and energy to the advancement of Aerospace
Education, both within CAP and the community. Certainly, there are many
deserving of consideration for this honor.
c. The challenge will be to find that one individual who has distinguished him or
herself even more than so many who have done so much for AE. Surely, a
demanding task; one that also begs the questions – How long should it take? Is
this a process that should be given a specific time-frame? Do we have to do it
now?
d. The AEO of the Year will be a prestigious award to honor a distinguished CAP
volunteer who has contributed more than most to the advancement of
Aerospace Education. There should be no hurry. If the National Board
believes there may be a more deserving candidate than those presented,
certainly the Board has the option to take as much time as it believes necessary
in making the selection.

2. As the AE Advisor, I recommend we establish the following process:
a. Wings and Regions submit candidates to the Education Programs Directorate/
Aerospace Education, who will in turn send them to the AE Advisor who will
appoint a committee to review and make recommendations. They should be
submitted directly by the wings and regions by a date to be determined.
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September 2009 National Board Minutes
b. A candidate’s submission should include a detailed presentation of biography
and history with accomplishments believed to elevate that candidate above all
others.
c. The AE Advisor’s Committee will review each submission and select the top
three candidates. The selections along with comments from the committee
members will be submitted to the full National Board no less than 45 days prior to
the next National Board Meeting, at which time the National Board will either
make the selection or, if they do not believe the nominees rise to the occasion,
re-open it to other candidate nominations, at which time the process will begin
anew.
3. There is also no doubt there will be others to come who will be worthy of such an
honor. For that reason, I further recommend that the award be reviewed, at least every
10 years, and the National Board determine if it should be renamed for yet another
deserving candidate or remain as is.

Michael Jay Murrell, Colonel, CAP
AE Advisor

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September 2009 National Board Minutes

AGENDA ITEM 18d

SE

OLD BUSINESS

SUBJECT: Annual Safety Survey Findings
May 2009 NEC – Agenda Item 2
NCS – Col Chazell
MAY 2009 NEC
INFORMATION BACKGROUND:
The 2009 Winter National Board meeting tasked the Safety Team to determine
feasibility of correcting Annual Safety Survey Findings.
MAY 2009 NEC
PROPOSED NEC ACTION:
That the National Executive Committee approve the following change to CAPR 62-1
Para 3c:
c. Each safety officer shall complete the on-line Safety Survey not later than 31
January of each year. Items to be addressed in this survey shall include, but are not
limited to, those listed in the on-line Safety Survey found in e-Services. Once
completed, this report will be sent automatically to the safety officer and the commander
at the next higher echelon. Functional deficiencies noted should be brought to the
attention of the proper staff agencies; that is, operations, logistics, etc., for correction.
The Safety Survey will remain open until all unit-controllable deficiencies are corrected.
Wing commanders will establish procedures to monitor the internal safety survey
corrections of their subordinate units. The manner in which this is accomplished will
vary with the structure and composition of the wing.
MAY 2009 NEC
ESTIMATED FUNDING IMPACT:
None.
MAY 2009 NEC
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
MAY 2009 NEC
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. However, if findings cannot be corrected, then efforts to mitigate the risks
associated with those findings must be made to a satisfactory level.

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September 2009 National Board Minutes
MAY 2009 NEC
ADVISOR / NATIONAL STAFF COMMENTS:
National Safety Officer is the author.
REGULATIONS AND FORMS AFFECTED:
CAPR 62-1, Para 3c, CAP Safety Responsibilities and Procedures.
MAY 2009 NEC
NEC ACTION:
COL CHAZELL/CS MOVED and COL CORTUM/RMR seconded that the National
Executive Committee refer this item back to committee for further input. (NOTE:
The committee was identified as the committee appointed at the winter 2009
National Board meeting, Agenda Item 30, New Business, Item c. Safety Survey
Correction Action.)

THE MOTION CARRIED
FOLLOW-UP ACTION: Referral to committee and inclusion in the September 2009
Agenda.

September 2009 NHQ Comments:
Concur.

September 2009 CAP-USAF Comments:
Concur.

September 2009 National Board Action
NO ACTION TAKEN. This item remains Open.

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AGENDA ITEM 18e

SE

OLD BUSINESS

SUBJECT: Safety Responsibilities
May 2009 NEC – Agenda Item 3
CAP-USAF/CC – Col Ward
See agenda item 11, offered as a substitute for this old business item.
MAY 2009 NEC
INFORMATION BACKGROUND:
At the 2009 Winter National Board meeting, the board voted to drop the face-to-face
safety meeting requirement from CAPR 62-1, Civil Air Patrol Safety Responsibilities and
Procedures and, in addition, tasked the CAP Safety Team to develop an on-line Safety
Briefing that could be tracked. Safety education needs more than “encouragement.”
CAP-USAF understands the challenges CAP faces as a volunteer organization that is
also geographically diverse. Safety is essential to customer trust as well as mission
execution. Therefore, requiring its membership to review a briefing, attend a meeting or
read an email and tracking that requirement is crucial to a safer, more effective
organization. Human nature would eventually de-emphasize safety if it is not made
mandatory by the CAP leadership. A lesser focus on safety program compliance leads
inexorably to a lesser focus on safety.
MAY 2009 NEC
PROPOSED NEC ACTION:
That the National Executive Committee approve the following change to the Safety
Education policy as stated in CAPR 62-1 Para 3d:
1) The National staff will create a monthly safety briefing and post it on the CAP
website.
2) All active members (to include cadet sponsor, life and 50-year members) shall
complete the monthly National on-line safety presentation and quiz by the end of each
calendar month. At least once annually, Operational Risk Management (ORM) will be
discussed. New members will receive ORM familiarization training, which is included in
the Level One Foundations Course.
a) NHQ/IT will create a method where completion of the monthly on-line safety
briefing will be tracked so that unit safety officers and commanders may verify
whether members in their units are complying with this requirement.
3) Safety Officers at each unit (region through flight) shall develop a program of regular
safety education and mishap prevention training that addresses local conditions/issues,
for the unit(s) to which they are assigned.
4) Each unit safety officer will conduct a monthly face-to-face or teleconference safety
briefing for members of his/her unit. Members must participate in at least one face-toface or teleconference safety briefing per quarter. Members may fulfill the requirement
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September 2009 National Board Minutes
for local safety education by attending the briefing at their unit of assignment or any
other chartered CAP unit.
5) Members who miss a monthly face-to-face or teleconference safety briefing must
review the content of the missed briefing by the last day of the month following the
missed briefing.
a) Each unit will maintain a file (hard copy, electronic or otherwise) of unit safety
briefing materials for members who miss the unit monthly briefing to review.
b) Members who fail to review the content of the missed briefing by the last day of
the month following the missed briefing may not participate in any CAP activity
(including unit meetings) except to review the missed safety information.
MAY 2009 NEC
ESTIMATED FUNDING IMPACT:
Minimal.
MAY 2009 NEC
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
MAY 2009 NEC
CAP-USAF HEADQUARTERS’ COMMENTS:
Sponsor of the item.
MAY 2009 NEC
ADVISOR / NATIONAL STAFF COMMENTS:
CAP/SE – Concur.
Sr Advisor – Operations: Comments
Para 2. I object to a monthly requirement to view the safety briefing and complete the
quiz. A quarterly requirement would be more practical and all the subject matter
presented in the monthly briefing could be covered in the quarterly requirement and
addressed in the quarterly quiz. A quarterly presentation and quiz would be easier to
administer and track for compliance. A grace period for a 3 month window could be
broader and insure that the membership would have an opportunity to meet the
requirement.
The requirement for all categories of membership to meet this monthly is not going to
improve the safety culture in CAP. Sponsor members, and potentially life and 50 year
members are not normally engaged in weekly operational participation in unit activities
yet want to maintain some involvement in CAP, even if on a limited social basis. If a
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September 2009 National Board Minutes
member holds a staff position in a unit, even a flight, then they could be required to
meet the established safety briefing requirements. Active staff position would be
determined by the unit commander.
Para 4. Conducting a face to face or teleconference quarterly briefing should be video
taped or conducted on a type of online video presentation that could accessed by a
member within a time period specified for that quarter. If a member is unavailable
during that time frame then he/she could be restricted from participation in any
operational activity until the safety briefing requirement is met. Restricting a member
from attending a unit meeting in overly restrictive and will lead to a loss of valuable
members whose participation in support assignments is vital to the survival of many
units. i.e., squadron administrative assignments, finance, cadet or senior training, etc.
Many members maintain their membership strictly
activities with a family member, such as a spouse,
conferences or other non-operational functions. This
of those members from attendance at these types
complete the Safety briefings proposed.

to include participation in CAP
or cadet parents to attend CAP
agenda item would restrict many
of CAP events if they failed to

Many units in CAP are so limited in personnel that would be able to prepare and
conduct a safety briefing effectively and properly that the assignment of conducting the
unit briefing would be onerous on the unit commander. An online briefing conducted
quarterly would have more meaning, and would be more effective for all the
participants.
CAP in many cases is a whole family event. While safety concerns are a very valid and
vital issue, I believe the agenda item as proposed would be perceived as a NHQ "Fill
the Square" requirement and not as a contribution to increasing our safety culture in
CAP.

Sr. Advisor – Support Comments
The entire National Support Staff completely embraces the need to ensure that the Civil
Air Patrol maintains the highest level of safety awareness possible. While we support
the idea of the monthly online Safety Briefing described in the information background,
we believe that some of the details contained in the five items of the Agenda Item pose
substantial problems for the general membership.
Many current members, including spousal members and parent members, are not
actively involved in the traditional missions of the CAP, but are supporters and have
chosen to add their names to the CAP roles as well as their financial support. We fear
that these members will no longer provide that support if they are required to meet the
face to face meeting requirements on a monthly basis. The loss of these members
could prove to be catastrophic both financially and for our membership numbers.
We also question the ability of certain small units to generate quality safety briefings on
a continuing basis. Many remote units, often Flights, have too few members to have
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September 2009 National Board Minutes
well designed monthly programs. Programs developed at a Wing or Group level may
be more practical, allowing local units to add (but not delete) items of a local nature.
Finally, we are concerned with the method of compliance with the requirements.
Verifying attendance at a face to face or teleconference meeting must be done at a local
level and will have to be transferred to the National eServices system to allow members
to continue to participate in virtually all of their activities. In the past, this has been one
of the areas where CAP has not been successful.
In summary, the Support Section will work to implement any safety program which is
developed. We would be eager to assist in additional review and staffing of the
problems outlined above to seek a means to accomplish our safety goals without a
potential loss of a substantial number of members.
REGULATIONS AND FORMS AFFECTED:
CAPR 62-1, Para 3d, CAP Safety Responsibilities and Procedures.
MAY 2009 NEC
NEC ACTION:
COL WARD, CAP-USAF/CC MOVED and COL CARR/GLR SECONDED the
PROPOSED NEC ACTION.
COL WEISS/NFO MOVED TO AMEND and COL HERRIN/NLO seconded that the
National Executive Committee approve changing paragraph 5. b) To read as
follows: “Members who fail to review the content of the missed briefing by the
last day of the month following the missed briefing will review the materials
before participating in any CAP activity.”

THE MOTION TO AMEND CARRIED
COL VAZQUEZ/MER MOVED TO AMEND and COL KUDDES/NCR seconded the
amendment to make a policy change whereby all references for monthly briefings
are changed to quarterly briefings.
COL WEISS/NFO MOVED TO POSTPONE and COL CARR/GLR seconded that the
National Executive Committee approve postponing action until the summer 2009
National Board meeting and send to a safety committee and the headquarters
staff, with a goal of implementing by 1 Oct 2009.
Additional Guidance from the NEC: The NEC requests a committee report to the
NEC by 1 July 2009, outlining progress and suggestions prior to submission as a
National Board agenda item.

THE MOTION TO AMEND CARRIED
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September 2009 National Board Minutes
The amended motion to postpone and refer to committee and requiring the
formulation of an agenda item for the September 2009 National Board meeting
carries (verified by a hand count).

FOLLOW-ON ACTIONS:
(1) The National Commander named the committee, headed by Col Cortum/RMR:
Members are Col Kuddes/ NCR; Col Carr/GLR; Col Vazquez/MER; Col Letteer/SE; Col
Guimond; Col Skiba; Col Brown/AK; Ms Susie Parker/NHQ/DP; Maj Hamm, USAF,
CAP-USAF/SE; Brig Gen Chitwood and Maj Gen Courter.
(2) Guidance, based on discussion, provided to the NEC and committee.
(3) Report due from committee by 1 July 2009.
(4) Inclusion in the September 2009 National Board agenda.

September 2009 National Board Action
See agenda item 11, offered as a substitute for this old business item.

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AGENDA ITEM 18f

LG
Logistics

OLD BUSINESS

SUBJECT: Deferring Discrepancies on the Discrepancy Log
February 2009 NB – Agenda Item 17
NM Wg/CC – Col Himebrook
FEBRUARY 2009 NB
INFORMATION BACKGROUND:
The current Discrepancy Log in the Standard Aircraft Information File (AIF), depicted on
page 3, allows only for signing off a discrepancy as repaired. And once a discrepancy is
written up, the FAA locally (ABQ) has told us that the plane is grounded until something
is written up about the resolution.
However, for minor items, this takes the plane out of service until it is repaired, and
eliminates an otherwise available asset, as each little item must be fixed immediately.
Deferring some maintenance until the next 50 hour or 100 hour maintenance session
would be a lot more efficient (combining minor repairs is more cost efficient). The FARs
allows this, and the paperwork used by professional aviation companies allow for this as
well. I suggest we allow the Maintenance Officer to make this judgment call and also
change the form to allow deferments to be tracked properly.
FEBRUARY 2009 NB
PROPOSED NATIONAL BOARD ACTION:
That the National Board approves that the Discrepancy Log be modified to allow the
capability of indicating that a discrepancy is being deferred to the next significant
maintenance event.
FEBRUARY 2009 NB
ESTIMATED FUNDING IMPACT:
This suggestion should require negligible funding, and could actually save money,
although the amount is difficult to quantify.
FEBRUARY 2009 NB
CAP NATIONAL HEADQUARTERS’ COMMENTS:
NHQ supports this proposal and, if approved, the logistics and operations staff will work
together CAP members to develop criteria and determine appropriate documentation
procedures.
FEBRUARY 2009 NB
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. The proposed action is consistent with FAR Part 91.213 (d), but probably
requires additional guidance within CAP in order to standardize procedures.
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September 2009 National Board Minutes
FEBRUARY 2009 NB
ADVISOR / NATIONAL STAFF COMMENTS:
Senior Advisor - Operations: The FAA is correct. Once something is written up, it
must be addressed. An item can be written up and if it is not an airworthy issue, carried
as a deferred item until the next maintenance period. i.e., 50/100/annual inspection or
other maintenance. The aircraft maintenance officer would be the logical person to
determine if a written up item could be deferred. Write-ups that are deferred would be
noted in the A.I.F in the corrective action box in the discrepancy section. A sticker or
note stating what the deferred item is should be placed on the cover of the A.I.F. This
would be notice to the pilot that a deferred item is being carried on the aircraft. Once
the deferred item has been repaired, the sticker or note would be removed. It would be
a good procedure to have a required equipment list for each specific aircraft. The New
Cessna 182T G1000 has a section in the POH that covers all of this. It is called the K.
E. L., Kinds of Equipment List. It states what's installed, what must be working for IFR
Day, Night, VFR Day, and Night. This is a maintenance issue and should be worked
through the LG.
NLO: The National Legal Officer would not recommend the proposal in its current form
which gives the maintenance officer unlimited discretion in making the decision to defer
the maintenance item. The National Legal Officer would be receptive to a proposal
which would include a required equipment list to be developed. This should NOT be
called an MEL nor should we ask for an FAA approved MEL due to potential regulatory
and enforcement problems. The list would be developed for each type of aircraft,
broken down by type of operation (day, night, VFR, IFR) which would specify the items
which, if inoperable (and removed or disabled and placarded), would not prohibit the
flight. Due to the wide variations in the fleet on the type of equipment installed, the list
may have to be aircraft specific, especially aircraft with have equipment lists or Kinds of
Operations Equipment Lists, like the G1000 aircraft. Finally, there could be a category
which would allow a flight to be made for maintenance purposes so the flight would be
limited to repositioning for maintenance.
REGULATIONS AND FORMS AFFECTED:
CAPR 66-1, CAP Aircraft Maintenance Management
FEBRUARY 2009 NB
NATIONAL BOARD ACTION
COL HIMEBROOK/NM MOVED and COL BENCKERT/VT seconded the PROPOSED
NATIONAL BOARD ACTION.

COL MOERSCH/FL MOVED TO TABLE and COL LARSON/IL seconded the motion
to table so that all the issues raised in discussion could be resolved in a refined
proposed National Board action and brought back later in the meeting.

THE MOTION TO TABLE CARRIED.
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Later in the meeting, this agenda item was brought back from the table.

COL MOERSCH/FL MOVED TO POSTPONE and COL LARSON/IL seconded the
postponement to refer it to staff.

THE MOTION TO POSTPONE CARRIED.
FOLLOW-ON ACTION: Referral to staff and inclusion in the 2009 September National
Board meeting agenda.

September 2009 NHQ Comments:
Due to recent correspondence with the FAA, CAP NHQ cannot support this item as
written. CAP NHQ will present more detailed comments/information to the National
Board at the meeting.

September 2009 CAP-USAF Comments:
Concur. The proposed action is consistent with FAR Part 91.213 (d), but probably
requires additional guidance within CAP in order to standardize procedures.

September 2009 National Board Action
THIS ITEM WAS HANDLED BY LETTER. Item Closed.

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AGENDA ITEM 18g

ED
Uniforms

OLD BUSINESS

SUBJECT: Outer Garments for Corporate Uniform
February 2009 NB – Agenda Item 27 & 30
Author:

FEBRUARY 2009 NB
INFORMATION BACKGROUND:
Agenda Item 27f. Sweaters for Use with the Corporate Uniform:
Col Mark Lee, PA/CC
The double breasted corporate uniform is designed to provide a military style uniform for
those members who choose not to wear the Air Force style uniform or who may not
meet the weight standards for the Air Force style uniform. In designing this uniform Civil
Air Patrol has adopted the black outer garments such as the short windbreaker and
longer double-breasted coat (Army style). For cooler weather, inside cooler air
conditioned environments and in the northern parts of the country, this uniformed has
suffered from not having complete elements approved to allow wear in all conditions as
Air Force and Army uniforms, tested through time already have. The approval of
sweaters and gloves will help complete the necessary elements.

Proposal: That the National Board authorizes the addition of the black V-neck, wool
pullover sweater with epilates (Army style) and a black cardigan sweater with epilates
(Army style), as both would be considered outer garments, metal grade with “CAP”
cutouts would be worn on the epaulets. Additionally black leather gloves will be the only
gloves authorized with all outer garments for the corporate, military style uniform.
Advisor/Staff Comments: The Uniform Team recommends tabling this proposal subject
to further study. Otherwise, we do not concur with the proposal as written. The only
possible wear of either Army style sweater would require it be worn without metal rank
insignia. An alternative sweater is the authorized AF blue sweater with gray epaulet
rank insignia; however its use with a corporate uniform of this type may require AF
review.
Army Regulation 670-1 Wear and Appearance of the Army Uniform and Insignia
Paragraph 30–8. Wear of a uniform similar to the Army uniform, reads in part:
b. According to section 773(b), title 10, United States Code (10 USC 773(b)), none of
the uniforms prescribed in paragraph a, above, may include insignia or grade the same
as or similar to those prescribed for officers of the Army, Navy, Air Force, or Marine
Corps.
NHQ Comments: Defer to the Uniform Team.

CAP-USAF Comments: No comment.
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September 2009 National Board Minutes
NB Action:
COL LEE/PA MOVED and COL JENSEN/CT seconded the written Proposal.
COL SAILE/MI MOVED TO AMEND and COL JENSEN/CT seconded the
amendment to remove the metal grade insignia and metal cutouts and substitute
the standard blue Air Force-style rank epaulet for the grade insignia.
COL PHELKA/CO MOVED TO POSTPONE and COL PARRIS/CA seconded the
postponement with a tasking from the National Board to the Uniform Team to
recommend to the board a comprehensive outer garment scenario for all
corporate uniforms that the board may consider rather than doing it piece-meal—
one piece at a time—with a report back to the 2009 Summer National Board

THE MOTION TO POSTPONE CARRIED.
FOLLOW-ON ACTION: Staffing by the Uniform Team and inclusion in the August 2009
National Board agenda.

Agenda Item 30b. Suspend Rules to Allow Uniform Item (Parka) Action at 2009
Summer Board.
COL LEE/PA stated that in August 2001 the National Board approved a proposal to
review all uniform changes annually at the Winter National Board meeting.
COL LEE/PA MOVED and COL BENCKERT/VT seconded that National Board
suspend the referenced policy to allow the Uniform Process Action Team to
submit the recommendations on outer cold weather garments for wear with the
Corporate uniform to the 2009 Summer National Board for consideration and final
action.

THE MOTION CARRIED.
FOLLOW-ON ACTION: Uniform Process Action Team may submit recommendations
on parkas (Agenda Item 27i. 2009 Winter National Board) to the 2009 September
National Board. Include in September 2009 National Board agenda.
ESTIMATED FUNDING IMPACT:
To be determined.
FEBRUARY 2009 NB
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Defer to the Uniform Committee recommendations.
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September 2009 National Board Minutes
FEBRUARY 2009 NB
CAP-USAF HEADQUARTERS’ COMMENTS:
No comment.
FEBRUARY 2009 NB
ADVISOR / NATIONAL STAFF COMMENTS:

REGULATIONS AND FORMS AFFECTED:
CAPM 35-9, CAP Uniform Manual

September 2009 NHQ Comments:
Defer to the Uniform Team.

September 2009 CAP-USAF Comments:
No comment.

September 2009 National Board Action
Reference Feb 09 NB, Agenda Item 27f, Sweaters for Use with the Corporate Uniform
COL LEE/PA MOVED and COL JENSEN/CT seconded that the National Board
authorize the addition of a black V-neck, wool pullover sweater with epaulets
(police style), and a black cardigan sweater with epaulets (police style). Both
would be considered outer garments and blue epaulet slides would be worn.
Additionally, black leather gloves will be the only gloves authorized with all outer
garments for the corporate, military style uniform.

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPM 35-1, CAP Uniform Manual.
THIS ITEM, as it relates to Agenda Item 27f, winter 2009 NB, IS CLOSED
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September 2009 National Board Minutes

AGENDA ITEM 18h

GC

OLD BUSINESS

SUBJECT: BoG Quorum
May 2009 NEC – Agenda Item 7c
NLO – Col Herrin
MAY 2009 NEC
INFORMATION BACKGROUND:

Agenda Item 7c. Change to BoG Quorum
COL HERRIN/NLO made reference to some changes to the Constitution and Bylaws
after the creation of the Board of Governors. He stated that the original quorum
requirement for a BoG meeting was nine members. This large a number became
problematic and the number required for a quorum was dropped to seven. This action
resulted in a problem due to the way the board is constituted: four appointees from the
Secretary of the Air Force, four Civil Air Patrol members, and three members from
industry—interested organizations. With a quorum of seven, either the entire Air Force
contingent or the entire Civil Air Patrol contingent could be excluded from a meeting and
the board would still be able to conduct business. He added that it is common practice
that all contingents of mixed governance are represented in the constitution of a quorum
of business meetings.

COL HERRIN/CHAIRMAN, CONSTITUTION AND BYLAWS COMMITTEE MOVED
and COL CHAZELL/CS seconded that the National Executive Committee
recommend to the National Board the adoption of the following change to the
Bylaws: “Section 22.1. Seven members shall constitute a quorum at any regular
or special meeting of the Board of Governors; however, at least one Secretary of
the Air Force appointee, one interested organization appointee, and one Civil Air
Patrol appointee must be present at a meeting for a quorum to exist.”
COL JENSEN/SWR MOVED TO AMEND and COL CARR/GLR seconded the
amendment that the National Executive Committee refers this matter to the
Constitution and Bylaws Committee.

THE MOTION TO AMEND CARRIED
THE AMENDED MOTION CARRIED
The amended motion reads as follows:
“That the National Executive Committee refers to the Constitution and Bylaws
Committee for recommendation to the National Board, the adoption (and
subsequent action of the Board of Governors) of the following change to the
Bylaws: “Section 22.1. Seven members shall constitute a quorum at any regular
or special meeting of the Board of Governors; however, at least one
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September 2009 National Board Minutes
Secretary of the Air Force appointee, one interested organization appointee, and
one Civil Air Patrol appointee must be present at a meeting for a quorum to
exist.”
FOLLOW-ON ACTION: Referral to the Constitution and Bylaws Committee; include in
the September 2009 National Board agenda; and, if recommended by the National
Board, include in the December 2009 Board of Governors agenda.

September 2009 NHQ Comments:
Concur with the Constitution and Bylaws report.

September 2009 CAP-USAF Comments:

September 2009 ADVISOR/STAFF Comments:
Constitution & Bylaws Report: The Committee neither endorses nor disapproves of
the proposed change. Although the Committee feels that the proposed change would
validate the importance of each of the three constituencies (USAF, CAP, industry) that
comprise the Board of Governors, we are mindful that telecommunications technology
makes it possible for BoG members to attend meetings without the inconvenience of
actually traveling and therefore make it easier for a quorum to be constituted than ever
before. We are also mindful that the proposed change to the bylaws would make it
possible for any of the 3 constituencies to "boycott" the BoG process and prevent the
BoG from conducting its business. So long as all BoG members are provided notice of
all meetings of the BoG IAW the C&B, whether regularly set or specially called, we are
of the view that a change in the quorum requirement as suggested probably is not
necessary.

September 2009 National Board Action
Include in December 2009 BoG Agenda, as an informational item.

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September 2009 National Board Minutes

AGENDA ITEM 19

REPORTS

SUBJECT: Advisor, Executive, Staff and Committee Reports
CAP/CS – Col Chazell

Perfunctory Reports:
1. * (Staff) CAP National Safety Officer

Col Letteer

2. * (Executive) Finance Committee Report

Col Weiss

3. * (Executive) Chaplain Report

Col Woodard

4. * (Executive) National Legal Officer’s Report

Col Herrin

5. * (Executive) Inspector General

Col Linker

6. * (Advisor) Senior Advisor, Support

Col Guimond

7. * (Advisor) Senior Advisor, Operations

Col Skiba

Additional Reports, time permitting:
8. (Advisor) National Advisory Council

Brig Gen du Pont

9. (Advisor) National Cadet Advisory Council

c/Col King

10. (Staff) Historian Report

Col Blascovich

11. (Staff) National Medical Officer

Col McLaughlin

12. (Committee) Hall of Honor

Maj Gen Wheless

13. (Committee) Constitution and Bylaws

Col Herrin

14. (Committee) Public Trust

Col Kavich

15. (Affinity) Large Wing

Col Pearson

16. (Affinity) Disaster Relief

Col Rushing

17. (Affinity) Operations

Col Vazquez

Written reports were sent to the National Board members.
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September 2009 National Board Minutes

AGENDA ITEM 20
SUBJECT: New Business
a. Awards, Decorations, and Promotions
No new business was brought forward.

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September 2009 National Board Minutes

Administrative Announcements:
Distinguished members and guests were recognized including the head table, BoG
members, former National Commanders, Life members, National Advisors, CAP-USAF
personnel, and Astronaut Eric Boe—a CAP member and former cadet. Other
introductions included National Headquarters staff, National volunteer staff, and a
representative from the NCAC.
Brig Gen Chitwood/CV announced the following named new commanders and Maj Gen
Courter presented their National Board badges:
NER Col Christopher J. Hayden/CC and NEC member
Col Daniel M. LeClair, ME Wing
Col David L. Mull, NJ Wing
MER Col Richard J. Cooper, Nat Cap Wing
Col David A. Carter, VA Wing
GLR Col Robert J. Koob, KY Wing
PCR Col Larry F. Myrick/CC and NEC member
Maj Gen Courter recognized the following named departing National Board members
and expressed appreciation for their service:
NER Col David A. Belcher, MA Wing
Col Peter O. Jensen, CT Wing
MER Col Emerson Smith, SC Wing
Col Rodney A. Moore, WV Wing
SER Col Michael A. Oakman, AL Wing
SWR Col Michael H. DuBois, LA Wing
NCR Col Robert J. Todd, NE Wing
Col Michael A. Beason, SD Wing
RMR Col Robert M Bost, UT Wing
PCR Col Carl L. Brown, AK Wing
Col James F. Linker, Inspector General
Update remarks and slide briefings were presented by Maj Gen Courter, National
Commander; Mr. Rowland, Executive Director; and Col Ward, USAF, CAP-USAF
Commander
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September 2009 National Board Minutes
BRIG GEN CHITWOOD/CV MOVED and COL CARR/GLR seconded that the
National Board adjourn.

THE MOTION CARRIED
THE SUMMER 2009 NATIONAL BOARD MEETING ADJOURNED AT 1605, FRIDAY,
4 SEPTEMBER 2009.

THERE WAS A CLOSED EXECUTIVE SESSION, 1525 – 1600, THURSDAY,
3 SEPTEMBER 2009. THERE WAS NO RECORDING.
THERE WAS A CLOSED EXECUTIVE SESSION, 1515 – 1555, FRIDAY,
4 SEPTEMBER 2009. THERE WAS NO RECORDING

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