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National Board Minutes_2008_MAR.pdf

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Civil Air Patrol
National Board
Minutes

29 February - 1 March 2008
Washington DC

29 February – 1 March 2008
Contents
OPEN SESSION
Action Agenda Items
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Approval of the August 2007 National Board Minutes ........ Gen Courter ............ 5
CAP Line of Succession ....................................................... Col Chazell............ 6
National Incident Management System (NIMS)................. Col Chitwood.......... 11
New Communications Curriculum ..................................... Col Chitwood.......... 13
Inclusion of Additional Courses for Staff or Director Credit
for Level IV / Level V of the CAP Sr Member PD Program...... Col Saile.......... 15
Change CAPR 173-2 / Receipt Documentation...................... Col Weiss.......... 17
Recognition of CAP Mission Pilot Hours................................... Col Saile.......... 19
Amending CAPR 265-1 ..................................................... Col Davidson.......... 21
Online Professional Development Award Processing...........Col Skrabut .......... 23
Member Achievement Award.................................................. Col Weiss.......... 25
Aerospace Education Reporting ...........................................Col Skrabut .......... 27
Col Lewis Incident Staff Member of the Year Award ...........Col Pearson.......... 29
Col DeCamp Ground Team Member of the Year Award .....Col Pearson.......... 31
Extension of CAPF 75 Revalidation Period ..........................Col Hayden.......... 33
Addition to CAPR 123-3 ......................................................... Col Weiss.......... 35
Prospective Members...........................................................Col Skrabut .......... 37

Uniform Items
17.
18.
19.
20.
21.
22.
23.

Change BDU & Field Jacket Tape..................................... Col Chitwood.......... 39
Boonie Hats ....................................................................... Col Chitwood.......... 41
Corporate Uniform Shirt Option ............................................Col Reeves .......... 44
Corporate Service Coat ..................................................... Col Chitwood.......... 46
Change to Uniform Manual..................................................... Col Weiss.......... 48
Change Command Patch .................................................. Col Chitwood.......... 50
Wear of Sr Member NCO Grades on Corporate Uniform .. Col Chitwood.......... 52

24.

Senior Advisor Reports
1. Senior Advisor/Operations ....................................... Col Skiba.......... 54
2. Senior Advisor/Support ...................................... Col Guimond.......... 54
3. Glider Committee Report ................................... Col Guimond.......... 54
4. Safety Report.........................................................Col Letteer .......... 54
5. Health Services Report ...................................Col McLaughlin.......... 54
6. Historian Report ...............................................Col Blascovich.......... 54
7. NCAC Report .......................................................................... .......... 55
8. Inspector General Report........................................ Col Linker .......... 55
9. IACE Report.......................................................Ms. Scoggins .......... 56
10. Hawk Mountain Report .............................................. Col Lee.......... 56
1

11. National Staff College Report ............................................... .......... 56
25.

Old Business
1. Region and Wing “000” Squadrons ................................................... .......... 57
2. Cadet on National Board ................................................................... .......... 58
3. Regulation & Control of “Booster Clubs”............................................ .......... 60
4. Suspension of Individuals during Investigations of Alleged Cadet Abuse..... 60
5. Bylaw Change ................................................................................... .......... 63
6. Revision of CAPR 60-1...................................................................... .......... 64
7. Nomination to the CAP Hall of Honor ................................................ .......... 66
8. Emergency Services Competition...................................................... .......... 67
9. Agenda Item Submission Procedures ............................................... .......... 68
10. Adverse Personnel Action Report ..................................................... .......... 70
11. Civil Air Patrol Ethics Program .......................................................... .......... 71

26.

New Business......................................................................................... ..............
1. Wear of Alternative Clothing When Request by Customer ................ .......... 73
2. Wear of NB/NEC Badge Only by Incumbent Office Holders.............. .......... 73
3. Bronze Star Device on Commander’s Commendation Award ........... .......... 73
4. Adoption of All weather Overcoat for Wear with Corporate Uniform.. .......... 73
5. Wear of AF-style Blue Fur Cap with Service Coat ............................. .......... 74
6. Granting FAA Wings Credit ............................................................... .......... 74

2

CIVIL AIR PATROL
NATIONAL BOARD MEETING MINUTES
29 February – 1 March 2008
Washington DC

OPEN SESSION
CALL TO ORDER ..................................................... Brig Gen Amy S. Courter, CAP
INVOCATION............................................................ Ch, Col Charles E. Sharp, CAP
PLEDGE OF ALLEGIANCE ...................................... CMSgt Lou Walpus, CAP
ROLL CALL............................................................... Mr. Don R. Rowland, HQ CAP/EX
WELCOME & INTRODUCTIONS.............................. Brig Gen Amy S. Courter, CAP
RECOGNITION OF SPECIAL BOARD MEMBERS .. Col Reggie L. Chitwood, CAP
NATIONAL COMMANDER REMARKS..................... Brig Gen Amy S. Courter, CAP
EXECUTIVE DIRECTOR REMARKS........................ Mr. Don R. Rowland, HQ CAP/EX
CAP-USAF COMMANDER REMARKS..................... Col Russell D. Hodgkins, Jr., USAF

NATIONAL BOARD
(As of 1 February 2008)
The National Board is comprised of the National Commander, CAP-USAF Commander,
National Vice Commander, National Chief of Staff, National Finance Officer, National Legal
Officer, National Controller, National Inspector General, National Chief of Chaplain
Services, the 8 region commanders, and 52 wing commanders.
MIDDLE EAST REGION

NATIONAL OFFICERS
*Brig Gen Amy S. Courter, CAP
Interim Nat’l Commander
*Brig Gen Amy S. Courter, CAP
Nat’l Vice Commander
**Col Russell D. Hodgkins, Jr., USAF CAP-USAF Commander
*Col Reggie L. Chitwood, CAP
Nat'l Chief of Staff
*Col Fredric K. Weiss, CAP
Nat'l Finance Officer
*Col Andrew K. Worek, CAP
Nat'l Legal Officer
*Col Rodney F. Moody, CAP
Nat'l Controller
**Col James F. Linker, CAP
Nat'l Inspector General
**Ch, Col Charles E. Sharp, CAP
Chief Chap. Services

*Col Kathryn J. Walling, CAP
Col Eugene L. Egry, III, CAP
Col Gerard W. Weiss, CAP
Col Jane E. Davies, CAP
Col Larry J. Ragland, CAP
Col Aurel E. Smith, CAP
Col Eric R. Litt, CAP
Col Rodney A. Moore, CAP

GREAT LAKES REGION

NORTHEAST REGION
*Col Robert Diduch, CAP
Col Peter Jensen, CAP
Col Christopher J. Hayden, CAP
Col David A. Belcher, CAP
Col Donald C. Davidson, CAP
Col Robert J. McCabe, CAP
Col Kenneth Andreu, CAP
Col Mark A. Lee, CAP
Col Anthony Gagliardi, CAP
Col Thomas P. Benckert Jr., CAP

Region Commander
Connecticut
Maine
Massachusetts
New Hampshire
New Jersey
New York
Pennsylvania
Rhode Island
Vermont

Region Commander
Delaware
Maryland
National Capital
North Carolina
South Carolina
Virginia
West Virginia

*Col Charles L. Carr, CAP
Col Gordon A. Larson, CAP (Interim)
Col Warren M. Reeves, CAP
Col Henry L. Heaberlin, CAP
Col Michael A. Saile, CAP
Col David M. Winters, CAP
Col Donald J. Haffner, CAP

3

Region Commander
Illinois
Indiana
Kentucky
Michigan
Ohio
Wisconsin

ROCKY MOUNTAIN REGION

SOUTHEAST REGION
*Col James M. Rushing, CAP
Col Michael A. Oakman, CAP
Col Christian F. Moersch, III, CAP
Lt Col Michael A. Crowe, CAP (Interim)
Col Tillman C. Carroll, CAP
Col Herman Liboy, CAP
Col George B. Melton, CAP

*Col Russell E. Chazell, CAP
Col Edward D. Phelka, CAP
Lt Col David A. Guzman, CAP (Interim)
Col Paul A. Tweden, CAP
Col Robert M. Bost, CAP
Col Stanley A. Skrabut, CAP

Region Commander
Alabama
Florida
Georgia
Mississippi
Puerto Rico
Tennessee

PACIFIC REGION

NORTH CENTRAL REGION
*Col Sean P. Fagan, CAP
Col Ronald S. Scheitzach, CAP
Col Bernard F. King, CAP
Col Stephen G. Miller, CAP
Col John A. Mais, CAP
Col Robert K. Todd, CAP
Col Karl R. Altenburg, CAP
Col Michael A. Beason, CAP

Region Commander
Colorado
Idaho
Montana
Utah
Wyoming

*Col Ernest C. Pearson, CAP
Col Carl L. Brown, CAP
Col Kenneth W. Parris, CAP
Col Earl G. Greenia, CAP
Col Ralph L. Miller, CAP
Col Theodore S. Kyle, CAP
Col David E. Maxwell, CAP

Region Commander
Iowa
Kansas
Minnesota
Missouri
Nebraska
North Dakota
South Dakota

Region Commander
Alaska
California
Hawaii
Nevada
Oregon
Washington

SOUTHWEST REGION
*Col Joseph C. Jensen, CAP
Col John M. Eggen, CAP
Col Robert B. Britton, CAP
Col Michael H. DuBois, CAP
Col Richard F. Himebrook, CAP
Col Robert H. Castle, CAP
Col Joe R. Smith, CAP

Region Commander
Arizona
Arkansas
Louisiana
New Mexico
Oklahoma
Texas

*Voting Members of National Executive Committee - 14
** Non voting members of National Board - 3

CORPORATE TEAM
Mr. Don R. Rowland
Mr. Mark H. Richardson, III
Mr. Johnny Dean
Ms. Susan Easter
Mr. Marc Huchette
Mr. Larry Kauffman
Mr. Jim Mallett
Mr. Gordon Odell Jr.
Mr. John A. Salvador

Executive Director
Assistant Executive Director
Director, Logistics & Mission Resources
Chief Financial Officer
Director, Public Awareness & Membership Development
Director, Fleet Management
Director, Educational Programs
General Counsel
Director, Missions

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February/March 2008 National Board Minutes

AGENDA ITEM 1

PM

Action

SUBJECT: Approval of the August 2007 National Board Minutes
CAP/CC – Gen Courter
INFORMATION BACKGROUND:
The minutes of the August 2007 National Board meeting were distributed in draft form.
This allowed the National Board members a chance to review the minutes for any
discrepancies.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the August 2007 National Board Meeting minutes.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
None.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION
BRIG GEN COURTER/CC MOVED and COL RUSHING/SER seconded the
PROPOSED NATIONAL BOARD ACTION

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: The word “DRAFT” removed from the August 2007 National
Board Minutes.

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February/March 2008 National Board Minutes

AGENDA ITEM - 2

GC

Action

SUBJECT: CAP Line of Succession
RMR/CC – Col Chazell
INFORMATION BACKGROUND:
The recent removal of the CAP National Commander by the CAP Board of Governors
revealed a systemic dysfunction in the CAP Line of Succession that, in my opinion,
needs to be corrected.
When the position of National Commander is vacated as a result of death, resignation,
or removal, the National Vice Commander assumes the role of Interim National
Commander in accordance with the Bylaws of Civil Air Patrol, Section 10.2(d). This
Bylaw states that “In the event of the absence or incapacity of the National Commander,
the National Vice Commander shall exercise any and all authority reserved to the
National Commander until such time as a new National Commander is duly elected or
until the National Commander is no longer absent or incapacitated.”
Further, the CAP Constitution, Article XIV, Section 1(a) states that “The National
Commander shall serve a single, three-year term of office and shall not be eligible for
reelection to that office. The term shall commence at the close of the general
membership National Board meeting at which elected, and conclude at the close of the
third general membership National Board meeting thereafter.”
The Constitution and Bylaws as currently written do not allow for election of the National
Commander except at the General Membership National Board Meeting, which is that
NB meeting held in August of each year.
This has created a situation wherein a National Vice Commander, serving as Interim
National Commander, must function with a reduced command staff and the National
Board must wait until the following August before holding an election to fill the vacancy
created by the absence of the National Commander. It is possible that the position of
National Commander could be vacant for almost a year before an election to fill that
vacancy could be conducted.
In order to ensure effective and unambiguous line of succession in CAP in the event of
command staff vacancies, the Constitution and Bylaw of Civil Air Patrol should be
changed as follows:

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February/March 2008 National Board Minutes
CAP Constitution
Article XIV
[Changes in Italics]
Term of Office
1. The terms of office for corporate officers are as follows:
a. The National Commander shall serve a single, three-year term of office and shall not
be eligible for reelection to that office. The term shall commence at the close of the
National Board meeting at which elected, and conclude at the close of the third general
membership National Board meeting thereafter. In the event of death, resignation, or
removal of the National Commander, the National Vice Commander shall immediately
become the National Commander. An election for National Commander shall then
commence at the next regularly scheduled National Board meeting, whether that
meeting is in the winter or the summer. Only officers elected to the position of National
Commander shall serve in the grade of Major General. Officers that become National
Commander by virtue of succession shall serve in the grade of Brigadier General.
Officers that serve as National Commander by virtue of succession shall be eligible to
run for election to the office and, if elected, shall be eligible to serve a full term in the
grade of Major General.
b. The National Vice Commander shall serve an annual term of office commencing at
the close of the National Board meeting at which elected, and terminating at the close of
the next general membership National Board meeting. In the event of death,
resignation, or removal of the National Vice Commander, or in the event that the
National Vice Commander becomes the National Commander by virtue of Section 1(a)
above, the National Chief of Staff shall immediately become the National Vice
Commander. An election for National Vice Commander shall then commence at the
next regularly scheduled National Board meeting, whether that meeting is in the winter
or the summer. Only officers elected to the position of National Vice Commander shall
serve in the grade of Brigadier General. Officers that become National Vice
Commander by virtue of succession shall serve in the grade of Colonel. Officers that
serve as National Vice Commander by virtue of succession shall be eligible to run for
election to the office and, if elected, shall be eligible to serve an annual term of office in
the grade of Brigadier General.
c. The National Chief of Staff shall serve an annual term of office commencing at the
close of the membership National Board meeting at which confirmed, and terminating at
the close of the next general membership National Board meeting. If this office becomes
vacant for any reason, including Section 1(b) above, said vacancy shall be filled as
provided in Article XIII.
d. The National Legal Officer, the National Finance Officer, the National Controller and
the National Chief of Chaplain Service shall serve an annual term of office commencing
at the close of the membership National Board meeting at which confirmed, and
terminating at the close of the next general membership National Board meeting.
Vacancies in those offices shall be filled as provided in Article XIII above.

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February/March 2008 National Board Minutes
e. The National Inspector General shall serve a three year term of office commencing at
the close of the membership National Board meeting at which confirmed, and
concluding at the close of the third general membership National Board meeting
thereafter.

CAP Bylaws
SECTION 10
CORPORATE OFFICERS
[Changes in Italics]
10.2 National Vice Commander. The National Vice Commander shall:
d. In the event of the absence or incapacity of the National Commander, the National
Vice Commander shall exercise any and all authority reserved to the National
Commander until such time as a new National Commander is duly elected or until the
National Commander is no longer absent or incapacitated. In the event of death,
resignation, or removal of the National Commander, the National Vice Commander shall
immediately become the National Commander as defined by the Constitution of CAP.
10.3 National Chief of Staff. The National Chief of Staff shall:
d. Act as assistant to the National Commander, performing such administrative and
other duties as shall be directed by the National Commander; may serve, at the
Commander’s discretion, as a member of the National Command Staff; and, in the line
of succession, act as third-in-command of Civil Air Patrol.
e. In the event of the absence or incapacity of the National Commander and the
National Vice Commander, serve as the National Commander until such time as the
National Commander or the National Vice Commander is no longer absent or
incapacitated. In the event of the absence of the National Vice Commander, serve as
the National Vice Commander until such time as the National Vice Commander is no
longer absent or incapacitated. In the event of death, resignation, or removal of the
National Vice Commander, the National Chief of Staff shall immediately become the
National Vice Commander as defined by the Constitution of CAP.

PROPOSED NB ACTION:
That the National Board approve changes to the Constitution and Bylaws of Civil Air
Patrol as discussed above for presentation, after review by the Constitution & Bylaws
Committee, to the Board of Governors at their June 2008 meeting for final approval.
ESTIMATED FUNDING IMPACT:
None.

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February/March 2008 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
The Constitution and Bylaws Committee is working this issue.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.
REGULATIONS AND FORMS AFFECTED:
Constitution and Bylaws of Civil Air Patrol.
NATIONAL BOARD ACTION
COL WOREK, Chairman, Constitution & Bylaws Committee briefed two co-equal
proposals (without recommendation)—OPTION A or OPTION B—for consideration of
the National Board with a suggestion for vote at the Saturday session to allow time for
appropriate deliberation.
COL CHAZELL/RMR moved to table and COL FAGAN/NCR seconded to allow time
for National Board members to review the alternative proposals in detail before
continuing discussion and voting on Saturday.

THE MOTION TO TABLE CARRIED UNANIMOUSLY
ON SATURDAY MORNING, COL WOREK/NLO presented a slide briefing on the entire
Constitution & Bylaws Report.
COL TODD/NE MOVED and COL SAILE/MI seconded that the National Board vote
to adopt OPTION A, Line of Succession for the National Commander and National
Vice Commander, as presented by the Constitution & Bylaws Committee.
NOTE: OPTION A, Line of Succession, reads as follows:
CC succeeded by: (1) CV; (2) Who serves as CC (not an interim) in the grade of
brigadier general and (3) Is succeeded by an elected successor at next NB meeting. (4)
If elected, the three year term begins at the next summer National Board meeting.
CV succeeded by (1) CS, (2) Who serves as CV in the grade of colonel, and (3) Is
succeeded by an elected successor at next NB meeting. (4) If elected, the one year
term begins at the next summer National Board meeting.

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February/March 2008 National Board Minutes
COL CHAZELL/RMR MOVED TO AMEND and COL PHELKA/CO seconded the
amendment to amend OPTION A, as follows: 1(a) and 1(b) in Article XIV: “An
election for National Commander (National Vice Commander) shall then
commence at the next regularly scheduled National Board meeting, whether that
meeting is in the winter or the summer, no earlier than 60 days following the
absence of the National Commander (National Vice Commander), as appropriate.”

THE MOTION TO AMEND CARRIED
COL DAVIDSON/NH MOVED TO AMEND and COL HIMEBROOK/NM seconded the
amendment to further change OPTION A, paragraph 2. to allow the successor CC
promoted to the grade of temporary Maj Gen.

THE MOTION DID NOT PASS
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Inclusion in June 2008 BoG agenda for final approval.

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February/March 2008 National Board Minutes

AGENDA ITEM - 3

MD

Action

SUBJECT: National Incident Management System (NIMS)
CAP/CS - Col Chitwood
INFORMATION BACKGROUND:
In recent years CAP has made great strides to make itself the emergency services and
operations resource of choice. The Department of Homeland Security (DHS) requires
personnel from federal, state, and local agencies responding to emergencies to be
compliant with the National Incident Management System (NIMS) and has tied DHS
grant funding and other initiatives to agencies being NIMS compliant. To be NIMS
compliant, responders are expected to complete certain training for their skill level, and
the training must be provided by personnel with special qualifications. NIMS Training is
required to be completed by the end of FY08. The attached DHS documents, NIMS
Training Guidelines & Training Guidelines: Incident Command System Instructors
provides details on these requirements. Staff officers and leaders at all levels have
reported that their units, wings, or regions either already are or will soon be NIMS
compliant. The national headquarters staff wants to make sure that the entire national
board is aware of these changes and approves of them. CAPR 60-3 has been posted
for comments and these NIMS requirements have been included. It summarizes the
instructor requirements and which courses will be required for each emergency services
specialty.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve incorporating NIMS compliance into CAP emergency
services operations and CAPR 60-3 as outlined, and support CAP becoming NIMS
compliant by 30 September 2008.
ESTIMATED FUNDING IMPACT:
Little to no funding impact. Most courses are available online at no cost to the member,
and classroom only courses, ICS 300 and 400, can normally be provided to members
by qualified CAP instructors or are available locally at minimal cost from state
emergency management agencies. The staff of the National Emergency Services
Academy has also offered to support training if local resources are not available.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Recommend approval.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.

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February/March 2008 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
Concur.
REGULATIONS AND FORMS AFFECTED:
CAPR 60-3, CAP Emergency Services Training and Operational Missions
NATIONAL BOARD ACTION
COL CHITWOOD/CS MOVED and COL CARR/GLR seconded that the National
Board approve incorporating the NIMS compliance into CAP emergency services
operations and CAPR 60-3 as outlined, and support CAP becoming NIMS
compliant for all specified courses, except ICS 400, by 31 December 2008. ICS
400 will be required to be completed for certain key specialties by 30 September
2009.
COL MILLER/MN MOVED TO AMEND and COL PARRIS/CA seconded that the
Amendment to change the first implementation to read: “by the Federal date,
currently 31 December 2008;” and the second implementation date to read: “by
the Federal date, currently 30 September 2009.”

THE MOTION TO AMEND CARRIED (32 voted yes; 26 voted no).
COL LEE/PA MOVED TO AMEND and COL BEASON/SD seconded the amendment
that in view of the fact that ICS 400 level courses are really for command and
staff, that the ICS 400 be recommended but not required, for section chiefs of
operations, planning, logistics, finance, administration, and information officers.

THE MOTION TO AMEND CARRIED
THE AMENDED MOTION CARRIED
The amended motion reads as follows:
“That the National Board approve incorporating the NIMS compliance into CAP
emergency services operations and CAPR 60-3 as outlined, and support CAP
becoming NIMS compliant for all specified courses, except ICS 400, by the
Federal date, currently 31 December 2008. ICS 400 level courses will be required
for command and staff, but will be optional for section chiefs of operations,
planning, logistics, finance, administration, and information officers, by the
Federal date, currently 30 September 2009.”
FOLLOW-ON ACTION: Change to CAPR 60-3, CAP Emergency Services Training and
Operational Missions. Also, commanders encourage local EMS training—train the
trainer—and provide guidance to marry the levels of federalized CE system for FEMA to
our usage.
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February/March 2008 National Board Minutes

AGENDA ITEM - 4

MD

Action

SUBJECT: New Communications Curriculum
CAP/CS – Col Chitwood
INFORMATION BACKGROUND:
For the past two years a working group of communications and emergency services
volunteers has been working on a new, integrated communications curriculum plan.
NHQ/DO and CAP/DC asked the group to create a recommendation that would
integrate all of the communications training for various needs in CAP into one
curriculum plan which could be integrated within the current ES task based training.
The work group, chaired by Lt Col Mike Marek, conducted an exhaustive training needs
evaluation, target audience profile, and task analysis. They identified 20 discreet jobs
or functions in CAP which require some level of communications training and 35
independent blocks or modules of instruction needed by these various groups. From
this a matrix was created and four distinct training paths evolved. They are 1) aircrew
training, 2) ground team training, 3) mission management training, and 4) administrative
management training. Additionally, a small number of specialized technical or
endorsement training courses are needed. These four training paths were cross
referenced to the required training modules for each path to develop a clear and
concise checklist of training each group would need.
This curriculum plan will integrate within existing Emergency Services and Professional
Development training and will make maximum use of modern Distance Learning
technologies. It will provide much more ‘targeted” training to each individual member
based on the job functions he or she fills within the organization, without wasting their
time with unneeded training. The result will be better and more thorough training our
members need provided in an efficient manner using modern educational methods.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the proposed communications curriculum plan.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
This curriculum plan has the potential to significantly improve the
communications training we provide to our members by using modern distance learning
technologies. This will follow the intent of the integrated ES training plan and also help
lead the way into distance learning technologies for many other areas of CAP training.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
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February/March 2008 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
The Senior Advisor for Operations concurs.
The Professional Development Advisor supports the New Communications Curriculum
proposal. This will effect training in general and specialty tracks. Therefore it is
recommended that the Communications Group work with NHQ/PD and the PDA to
integrate the program in to the Professional Development program.
The Communications Team Leader chaired the working group that developed the
curriculum plan and recommends approval. The full plan documents are available to all
members on the NTC website at: https://ntc.cap.af.mil/ Choose Restricted Applications
Login > Communications > Communications Downloads and Publications.
REGULATIONS AND FORMS AFFECTED:
CAPR 100-1, Communications.
NATIONAL BOARD ACTION
COL CHITWOOD/CS MOVED and COL CHAZELL/RMR seconded that the National
Board approve the proposed communications curriculum plan.
The
implementation policy for the curriculum, including grandfathering, will be
brought to the May 2008 NEC for approval.

THE MOTION CARRIED
FOLLOW-ON ACTION: Change to CAPR 100-1, Communications, and inclusion in the
May 2008 NEC agenda.

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February/March 2008 National Board Minutes

AGENDA ITEM - 5

ED

Action

SUBJECT:
Inclusion of Additional Courses for Staff or Director Credit for Level IV and Level
V of the CAP Senior Member Professional Development Program
MI WG/CC - Col Saile
INFORMATION BACKGROUND:
A member currently receives credit toward completion of Level IV for serving on staff at
an SLS, CLC and UCC. A member currently receives credit toward completion of Level
V for serving as a Director of an SLS, CLC or UCC. Members who serve on staff or
direct a Training Leaders of Cadets Course currently do not receive such credit. There
may be other Professional Development in-residence courses developed in the future
with a minimum requirement of 12 hours of instruction that might also provide a member
with the same level of work required of the staff or a director.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve that any Professional Development Course
standardized by CAP National Headquarters with a minimum requirement of at least 12
hours of face to face instruction qualify for staff or director service for completion of
Level IV or Level V, respectively.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 50-17, CAP Senior Member Professional Development Program

NATIONAL BOARD ACTION
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February/March 2008 National Board Minutes
COL SAILE/MI MOVED and COL RUSHING/SER seconded the PROPOSED
NATIONAL BOARD ACTION

THE MOTION CARRIED
FOLLOW-ON ACTION:
Development Program.

Change to APR 50-17, CAP Senior Member Professional

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February/March 2008 National Board Minutes

AGENDA ITEM - 6

FM

Action

SUBJECT: Change CAPR 173-2 / Receipt Documentation
MD WG/CC - Col Weiss
INFORMATION BACKGROUND:
CAPR 173-2, para 11 provides only the following wording about receipts. It states: "All
usage must be documented with receipts." The Department of Defense realizes that
people sometimes lose receipts and therefore the language in the DoD Joint Travel
Regulation (JTR), which governs the Air Force, states in Part E, C1310 B, "Lost
Receipts - If receipts are impractical to obtain or have been inadvertently lost or
destroyed, a statement explaining the circumstances must be furnished."
The problem with CAPR 173-2 as written is that if someone loses a receipt or fails to get
a receipt it is impossible to achieve 100% compliance on a financial audit. DoD on the
other hand realizes that people do lose things and have created a method to validate
such expenses.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve amending the language of CAPR 173-2 to follow DoD
Joint Travel Regulations and allow a member who cannot provide a receipt to provide a
statement. The statement includes an explanation for the inability to provide a receipt
and the amount. The statement is signed (e-signature is permissible) by the CAP
member.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
The CAP Executive Director opposes the suggested changes to CAP’s policy on receipt
documentation.
In consultation with CAP’s external auditor, any such change
jeopardizes CAP’s internal controls and goal of obtaining an unqualified audit opinion.
CAP-USAF HEADQUARTERS’ COMMENTS:
Do not concur. The JTR provision is designed to account for the fact that military
personnel frequently travel in overseas areas or execute cash-only transactions such as
taxi fares. Given the nature of reimbursable transactions executed by CAP when
performing missions, we feel that there are adequate alternate means to secure copies
of receipts, such as downloading from the member’s charge account, should the original
be lost.

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February/March 2008 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 173-2, Financial Procedures for CAP Regions and Wings
NATIONAL BOARD ACTION
WITH CONCURRENCE OF THE NATIONAL BOARD, THIS ITEM IS REFERRED TO
THE NATIONAL FINANCE COMMITTEE.
FOLLOW-ON ACTION: Finance Committee will provide appropriate guidance to
NHQ/FM for inclusion in the current draft of CAPR 173-2.

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February/March 2008 National Board Minutes

AGENDA ITEM - 7

MD

Action

SUBJECT: Recognition of CAP Mission Pilot Hours
MI WG/CC - Col Saile
INFORMATION BACKGROUND:
CAP currently recognizes total hours PIC in any type of powered aircraft in any type of
flight condition or profile by the award of CAP Pilot, Senior Pilot, and Command Pilot
Wings, without regard to how much of that time was logged specifically at the controls of
a CAP aircraft. A professional airline pilot with over 2,000 hours and five years as a
CAP F5 pilot qualifies for the CAP Command Pilot Rating, but a CAP Mission Pilot with
only 800 hours of PIC time, all in CAP aircraft in various CAP mission assignments, still
only qualifies for a CAP Pilot rating. I believe we do our mission pilots a disservice by
not recognizing their mission skills and qualifications in an equal manner, especially if
that is the majority of the hours they have logged.
PROPOSED NATIONAL BOARD ACTION:
That the National Board change CAPR 35-6 to reflect the following:
CAP Senior Pilot Rating:
1) Meet CAP pilot rating requirements.
2) Have a minimum of 1,000 hours pilot time logged in accordance with Federal Aviation
Regulations (FARs) or 500 hours CAP PIC time on authorized CAP flight activities.
CAP Command Pilot Rating:
1) Meet CAP senior pilot requirements.
2) Have a minimum of 2,000 hours pilot time logged in accordance with FARs or 1,000
hours CAP PIC time on authorized CAP flight activities.
Only one pilot rating insignia authorized by CAPR 35-6 may be worn on the uniform at
any time.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Recommend approval.

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February/March 2008 National Board Minutes
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
The National Operations Advisor, Col Vazquez, does not recommend approval.
Lowering the requirements in this way devalues the award for the many CAP only pilots
that met the 1,000 and 2,000 hour requirements with CAP flying.
It is recommend, if there is a concern high time pilots are getting these ratings without
contributing to CAP flying, that a CAP flight time minimum be added to the existing
requirements. The addition of at least 100 hours CAP only flight time for the Senior
Pilot Rating and 200 hours for the Command Pilot Rating would ensure high time pilots
are contributing to CAP flying without devaluing the award.
REGULATIONS AND FORMS AFFECTED:
CAPR 35-6, Aeronautical Ratings, Emergency Services Patch and Badges, and Ground
Team Badges
NATIONAL BOARD ACTION
COL SAILE/MI MOVED TO SUBSTITUTE and COL CARR/GLR seconded the
PROPOSED NATIONAL BOARD ACTION with a change to the last line to include
the word “CAP” prior to the word “pilot.”
COL CARR/GLR MOVED TO AMEND and COL REEVES/IN seconded to make the
following changes:
1. CAP Senior Rating: Paragraph 2, line 2, after the figure “500” insert the words
“with at least 250 hours.”
2. CAP Command Pilot Rating: Paragraph 2, after the figure “1,000” insert the
words “with at least 500 hours.”

THE AMENDMENT DID NOT PASS
THE SUBSTITUTE MOTION DID NOT PASS

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February/March 2008 National Board Minutes

AGENDA ITEM - 8

ED/MD

Action

SUBJECT: Amending CAPR 265-1
NH WG/CC – Col Davidson
INFORMATION BACKGROUND:
Over the years, a number of Wings and Regions have received “Findings” during their
Compliance Inspection related to having a Wing or Region Chaplain on staff who has
exceeded the allowable 6 year term as prescribed by current language. Although
Inspection Team members concur that the reason(s) for exceeding the term may be
sound, they are required by procedures to initiate a non-compliance finding because the
regulation does not provide for more than a 6 year term.
The requested change to the current regulation will remove a non-compliance finding
should a Wing (Region) be unable to recruit a qualified Chaplain to take on the
responsibility of the office by the end of the 6 year term.
PROPOSED NATIONAL BOARD ACTION:
That the National Board add sentence(s) to CAPR 265-1 at the end of the subparagraph “e” (Region) and sub-paragraph “f” (Wing), in Section C, Paragraph 14, as
follows:
“The Region (Wing) Commander will have the authority to extend the Region (Wing)
Chaplain for 3 additional years with the concurrence of the National Chief of Chaplains
at the end of the regular term”.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
A 3 year extension option is definitely needed but it would be better to add one more
sentence to make it clear the region/wing should be looking for a replacement so the
problem does not happen again.
Suggested Alternative Motion:
That the National Board add sentence(s) to CAPR 265-1 at the end of the subparagraph “e” (Region) and sub-paragraph “f” (Wing), in Section C, Paragraph 14, as
follows:
“The Region (Wing) Commander will have the authority to extend the Region (Wing)
Chaplain for 3 additional years with the concurrence of the National Chief of Chaplains
at the end of the regular term. The Region (Wing) Commander should be actively
recruiting a replacement during the 3 year extension so the same problem doesn't
occur.”
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February/March 2008 National Board Minutes
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
CAP Chief of Chaplains recommends approval of the National Headquarters’ alternative
motion.
REGULATIONS AND FORMS AFFECTED:
CAPR 265-1: Section C, Paragraph 14, sub: e (Region), sub: f (Wing)
NATIONAL BOARD ACTION
COL DAVIDSON/NH MOVED TO SUBSTITUTE and COL MELTON/TN seconded the
SUGGESTED ALTERNATIVE MOTION as written in the agenda.

THE SUBSTITUTE MOTION CARRIED
FOLLOW-ON ACTION: Change to CAPR 265-1, Chaplain Services.

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February/March 2008 National Board Minutes

AGENDA ITEM - 9

ED

Action

SUBJECT: Online Professional Development Award Processing
WY WG/CC – Col Skrabut
INFORMATION BACKGROUND:
CAPR 50-17, CAP Senior Member Professional Development Program, requires that
professional development level awards be processed using a CAP Form 24. Most of
the information that is being used to complete the Form 24 is already being tracked in eservices.
Presently, promotions and emergency service qualifications are validated and approved
through e-services. It is a natural extension to also make professional development
level awards available for validation and approval through e-services. Making this
capability available in e-services will reduce the workload on the national staff who must
record Form 24 information and wing members who must generate the Form 24.
Additional fields will have to be added to e-services much like those used for emergency
services to record information that is not presently tracked, e.g. attendance at
conferences, serving as a staff member for SLS, CLC, etc.
PROPOSED NATIONAL BOARD ACTION:
That the National Board allow Commanders to prepare and approve professional
development completion requirements through e-Services.
ESTIMATED FUNDING IMPACT:
Moderate changes to the current e-Services system will have to be made but can be
done within the current funding constraints.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur. The ability to process Professional Development Awards through an online
system is currently on the IT priority list. An initial review of business rules and types of
data requiring tracking has been conducted. The cadet awards/promotions are about to
go online and the Professional Development Awards will be worked next.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.

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February/March 2008 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
CAPR 50-17, CAP Senior Member Professional Development Program
NATIONAL BOARD ACTION
COL SKRABUT/WY MOVED and COL CHAZELL/RMR seconded the PROPOSED
NATIONAL BOARD ACTION

THE MOTION CARRIED
FOLLOW-ON ACTION: Change to CAPR 50-17, CAP Senior Member Professional
Development Program

24

February/March 2008 National Board Minutes

AGENDA ITEM - 10

ED

Action

SUBJECT: Member Achievement Award
MD WG/CC - Col Weiss
INFORMATION BACKGROUND:
During recent discussions at a Unit Commander’s Course, the concept of an award that
is lower than a Commendation Award was discussed. Some attendees with prior
military service noted that the armed services created an Achievement Medal which
ranks below their Commendation Medals to fill this void. This award is intended to be
approved at a level below the Wing Commander. For those Wings with Groups the
Group Commander would be appropriate. For those without Groups the Wing
Commander would designate signature authority (i.e. PD Officer for Officers and CP
Officer for Cadets). The intent is for local commanders to propose an award for those
members who consistently show outstanding achievement. A member even went so far
as to create an example.

.

The United States Air Force awards those members who show outstanding
performance with an Achievement Medal. This medal is given when the circumstances
of the performance are above and beyond those of the member’s peers, but are not
sufficient enough to warrant a Commendation Medal which is awarded for higher
service.
The intent of this award is to empower Wings and Group commanders with the ability to
recommend and present achievement awards locally.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the creation of a new member award, the Achievement
Award, to recognize members who demonstrate outstanding performance. This award
is to be approved at the Group level or in the absence of the Group structure by a Wing
designated signature authority.
ESTIMATED FUNDING IMPACT:
To be determined.

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February/March 2008 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-3, Award of CAP Medals, Ribbons, and Certificates
CAPM 39-1, CAP Uniform Manual
NATIONAL BOARD ACTION
COL WEISS/MD MOVED and COL EGRY/DE seconded the PROPOSED NATIONAL
BOARD ACTION
COL WALLING/MER MOVED TO AMEND and COL JENSEN/CT seconded the
amendment that by inclusion the sample provided in the agenda be the approved
design.

THE AMENDMENT CARRIED
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Change to CAPR 39-3, Award OF CAP Medals, Ribbons, and
Certificates, and CAPM 39-1, Civil Air Patrol Uniform Manual.

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February/March 2008 National Board Minutes

AGENDA ITEM - 11

ED

Action

SUBJECT: Aerospace Education Reporting
WY WG/CC – Col Skrabut
INFORMATION BACKGROUND:
CAPR 280-2, Civil Air Patrol Aerospace Education Mission, required that each wing
submit an annual AE Wing Activity Report. Part of the reporting requires includes
information about Aerospace Education Members within the wing as well as units and
schools participating the Aerospace Education Excellence program. In order to
accurately report this information, the wing must contact the National Aerospace
Education staff who collects and tracks this information.
Placing this information in an e-Service report will reduce the workload on the National
staff and wing members who must generate the required report. Additionally, by
knowing who is participating in each of these programs, the wing can better serve the
customers of the external and internal AE programs.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve that Aerospace Education Members and Aerospace
Education Excellence program participant reports be made available through eServices.
ESTIMATED FUNDING IMPACT:
Moderate changes to the current membership system will have to be made but can be
done within the current funding constraints.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur. Placing the information on eservices gives the wings ready access to the
information they need to complete the AE Activity Report. We also agree that this will
help the wings accomplish their internal and external AE missions.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Concur. The ability to directly access this information will be beneficial to both the
wings and the corporate staff; however, it is the consensus of the AE Advisory Team
that the information be specific to needs with approved, limited access to those who
require the information.

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February/March 2008 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
CAPR 280-2, Civil Air Patrol Aerospace Education Mission
NATIONAL BOARD ACTION
COL SKRABUT/WY MOVED and COL CHAZELL/RMR seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification and change to CAPR 280-2, Civil
Air Patrol Aerospace Education Mission

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February/March 2008 National Board Minutes

AGENDA ITEM - 12

MD/ED

Action

SUBJECT: Colonel Edwin W. Lewis, Jr.
Incident Staff Member of the Year Award
PCR/CC – Col Pearson
INFORMATION BACKGROUND:
There have been several significant missions in recent years that have called attention
to the need for well-trained incident staff members at all levels. In many cases
commanders have indicated in their after action reports that they have a difficult time
recruiting these staff members since there is little recognition for personnel performing
these critical jobs. In order to encourage additional incident staff involvement and
development, we propose that the national board approve an annual award to recognize
the incident staff member of the year with the intent to recognize any incident staff
member at any level from mission staff assistants through incident commanders.
Colonel Ed Lewis was a strong advocate for professional training of operations staff
members, and therefore it is definitely appropriate to name this award after him.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve establishing the “Colonel Edwin W. Lewis, Jr. Incident
Staff Member of the Year” award for presentation at the CAP Annual Recognition
Ceremony and encourage wings and regions to establish similar awards.
ESTIMATED FUNDING IMPACT:
Limited funding will be needed for the cost of the award and recipient expenses.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Recommend approval.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
The Senior Advisor/Operations, Col Skiba, and the Senior Advisor/Support, Col
Guimond, strongly endorse this agenda item and will staff the selection criteria.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-3, Award of CAP Medals, Ribbons, and Certificates

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February/March 2008 National Board Minutes
NATIONAL BOARD ACTION
COL PEARSON/PCR MOVED and COL PARRIS/CA seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Change to CAPR 39-3, Award of CAP Medals, Ribbons, and
Certificates.

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February/March 2008 National Board Minutes

AGENDA ITEM - 13

MD/ED

Action

SUBJECT: Colonel Dion E. DeCamp Ground Team Member of the Year Award
PCR/CC – Col Pearson
INFORMATION BACKGROUND:
In recent years CAP has conducted significantly more ground team missions,
specifically getting involved in more missing person searches and other ground SAR
missions. Ironically, almost half of Civil Air Patrol’s emergency services missions in the
last several years did not involve flying operations. An award has already been
established by the 1st Air Force Commander to recognize aircrews, and a proposal has
been submitted to develop an award for the incident staff named after Colonel Ed
Lewis. This award would complete recognition for all mission personnel. There is
currently little recognition for personnel performing these critical jobs. In order to
encourage greater recognition and public awareness of these operations, we propose
that the national board approve an annual award to recognize the ground team of the
year with the intent to recognize significant efforts of ground teams of any type (ground
teams, urban direction finding teams, or other types of ground teams that may be added
in the future). Colonel Dion Decamp was a strong advocate for development of ground
team personnel and therefore it is definitely appropriate to name this award after him.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve establishing the “Colonel Dion E. DeCamp Ground
Team of the Year” award for presentation at the CAP Annual Recognition Ceremony
and encourage wings and regions to establish similar awards.
ESTIMATED FUNDING IMPACT:
Limited funding will be needed for the cost of the award and recipient expenses.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Recommend approval.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
The Senior Advisor/Operations, Col Skiba, and the Senior Advisor/Support, Col
Guimond, strongly endorse this agenda item and will staff the selection criteria.

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February/March 2008 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
CAPR 39-3, Award of CAP Medals, Ribbons, and Certificates
NATIONAL BOARD ACTION
COL PEARSON/PCR MOVED and COL WALLING/MER second the PROPOSED
NATIONAL BOARD ACTION.
COL PARRIS/CA MOVED TO AMEND and COL FAGAN/NCR seconded the
amendment to change the name of the award to read: “Colonel Dion E. DeCamp
Ground Team Member of the Year.”

THE AMENDMENT CARRIED
THE AMENDED MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Implementation, notification, and change to CAPR 39-3, Award
of CAP Medals, Ribbons, and Certificates

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February/March 2008 National Board Minutes

AGENDA ITEM - 14

MX

Action

SUBJECT: Extension of CAPF 75 Revalidation Period
ME WG/CC – Col Hayden
INFORMATION BACKGROUND:
CAPR 77-1 para 3 (g) states: “The issuing authority will revalidate the CAPF 75 by
reviewing the member’s civilian driving record at the time the member renews his/her
state driver’s license, or every 5 years, whichever occurs first.” In the State of Maine
and several other states, the state driver’s license renewal period is 6 years. This
causes an imbalance in the renewal circle requiring a short 1 year revalidation after the
maximum 5 year period and so on. This has resulted in a massive bookkeeping
nightmare for the LGT’s and the members carrying CAPF 75’s.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the extension of the maximum renewal period for
CAPF 75 (Motor Vehicle Operator Identification Card) from 5 years to 6 years.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur. CAPF 75 is an administrative tool for wing commanders and LGTs. Since the
cycle for drivers license renewal varies from state to state and may extend to eight or
ten years in some cases, extension of the review requirement to 6 years is not
unreasonable. If approved, CAP MXT will include the change in the upcoming change
to CAPR 77-1.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 77-1, Operation and Maintenance of CAP Vehicles

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February/March 2008 National Board Minutes
NATIONAL BOARD ACTION
COL HAYDEN/ME MOVED A SUBSTITUTE MOTION and COL JENSEN/CT
seconded that the National Board approve the renewal period for CAPF 75 (Motor
Vehicle Operator Identification Card) on the members’ birthday at each 5 years.
COL CHAZELL/RMR MOVED TO AMEND and COL WEISS/MD seconded the
amendment that the CAPF 75 (Motor Vehicle Operator Identification Card) be
renewed at the same time as the state driver’s license.

THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Change to CAPR 77-1, Operation and Maintenance of CAP
Vehicles.

34

February/March 2008 National Board Minutes

AGENDA ITEM - 15

IG

Action

SUBJECT: Addition to CAPR 123-3
MD WG/CC - Col Weiss
INFORMATION BACKGROUND:
New Wing Commanders assume command with many expectations to move their Wing
forward. It would be of great assistance if the National IG Office would alert new Wing
Commanders of any open findings from a previous Compliance Inspection.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the insertion to CAPR123-3, Para 2 as follows:
d. While it remains the responsibility of commanders, the National IG will provide
incoming Region and Wing Commanders with a list of any open findings for their unit(s)
from any previous Compliance Inspections. This will be provided within one month of
assuming command.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Non Concur. The proposal unduly places the ownership on the IG when it should lie
with the new commander as she/he takes command as part of taking on command
responsibilities.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur. However, the onus is on the Region and Wing to inform the National IG of
upcoming changes of command with sufficient time to allow the report of open findings
to be prepared.
ADVISOR / NATIONAL STAFF COMMENTS:
The CAP/IG does not concur that this practice should be a regulatory requirement of the
Inspector General, for the reason that it is a commander’s responsibility to know the
status and obligations of his/her Wing. The CAP/IG has requested, however, that his
NHQ support staff sends a copy of the Wing’s current Compliance Inspection Finding
Log to incoming Wing Commanders as a good management practice.
REGULATIONS AND FORMS AFFECTED:
CAPR 123-3, Civil Air Patrol Compliance Assessment Program

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February/March 2008 National Board Minutes
NATIONAL BOARD ACTION
COL WEISS/MD withdrew his motion, in view of the Executive Director’s concurrence
with the statement “The CAP/IG has requested that his NHQ support staff sends a copy
of the Wing’s current Compliance Inspection Finding Log to incoming Wing
Commanders as a good management practice,” and assurance that this action will be
taken.

36

February/March 2008 National Board Minutes

AGENDA ITEM - 16

PM

Action

SUBJECT: Prospective Members
WY WG/CC – Col Skrabut
INFORMATION BACKGROUND:
On a regular basis, at least once per month, the national staff emails a prospect report
to wing commanders and others on their distribution list. Off of the Civil Air Patrol New
Membership Information Request Form (https://creports.capnhq.gov/prospmbr/
prospmbrinfo.asp), prospective members complete a form and the information is sent to
national headquarters for collection. The information is then presented in a spreadsheet
and distributed.
Making this information available in e-services will reduce the workload on the national
staff who must collect and distribute the report as well as make it more efficient for wing
staff to work on the information on a regular basis.
The current collection method will have to be included within e-services.
PROPOSED NB ACTION:
That the National Board approve the ability for wing commanders and recruiting officers
to download lists of prospective members through e-services.
ESTIMATED FUNDING IMPACT:
Moderate changes to the current e-Services system will have to be made but can be
done within the current funding constraints.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur with proposal.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
To be presented during the National Board meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 50-17, CAP Senior Member Professional Development Program

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February/March 2008 National Board Minutes
NATIONAL BOARD ACTION
COL SKRABUT/WY MOVED and COL CHAZELL/RMR seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED
FOLLOW-ON ACTION: Change to CAPR 50-17, CAP Senior Member Professional
Development Program

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February/March 2008 National Board Minutes

AGENDA ITEM - 17

ED-Uniform

Action

SUBJECT: Change BDU and Field Jacket Tape
CAP/CS – Col Chitwood
INFORMATION BACKGROUND:
At the 2007 Winter National Board meeting, the NB approved the change of the “Civil
Air Patrol” tape on the BDU and field jacket to “U.S. Civil Air Patrol”. This change has
caused problems with cadets of smaller stature, and would seem to be redundant, as
CAP is not generally involved in international operations. It is also somewhat confusing
as the official name of the organization is defined as “Civil Air Patrol” in Article II of the
CAP Constitution.
PROPOSED NATIONAL BOARD ACTION:
That the National Board directs the removal of the “U.S. Civil Air Patrol” tape from the
BDU and field jacket, and replacement with the “Civil Air Patrol” tape and establish a 28
February 2010 phase out date for these items.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend Approval. The Uniform Team recommends amending the motion to
include the Corporate Uniform name tags containing “U.S” and establish 28 February
2010 as the phase out date for these items. At its November meeting the NEC
approved a proposal to remove the “U.S” from all items. This included the BDU tape as
well as the name tags worn on the new Corporate Uniform. The items containing the
“U.S.” will no longer be sold, effective immediately; however, this phase out date will
provide members sufficient time to wear items recently purchased and transition to the
“Civil Air Patrol” version.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual

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February/March 2008 National Board Minutes
NATIONAL BOARD ACTION
COL CHITWOOD/CS MOVED and COL PEARSON/PCR seconded the PROPOSED
NATIONAL BOARD ACTION.
COL FAGAN/NCR MOVED TO AMEND and COL BEASON/SD seconded the
amendment that the National Board directs the removal of “U.S.” from those
items such as name tags, stickers on doors of vehicles, and command patches
that say “U.S. CIVIL AIR PATROL” and establish a 28 February 2010 phase out
date for those items.
COL DAVIDSON/NH MOVED TO TABLE and COL CHAZELL/RMR seconded the
motion to table until Saturday in order to properly word the motion.

MOTION TO TABLE UNTIL SATURDAY CARRIED
(Col Belcher, Col Diduch, Col Fagan, and Col Mais volunteered to work on this effort)
On Saturday
COL FAGAN/NCR MOVED and COL RUSHING/SER seconded the motion to delete
the “U.S.” from the BDU and Field Uniform tapes and remove the “U.S.” from the
corporate uniform name tags. Phase out date for the “U.S.” version is 1 March
2010.

THE MOTION TO AMEND CARRIED
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and change to CAPM 39-1, Civil
Air Patrol Uniform Manual.

40

February/March 2008 National Board Minutes

AGENDA ITEM - 18

ED – Uniform

Action

SUBJECT: Boonie Hats
CAP/CS – Col Chitwood
INFORMATION BACKGROUND:
Exposure to ultraviolet radiation has many known consequences to the human body.
Exposure to UV radiation, in addition to causing sunburn with immediate discomfort,
also causes increased risk of future skin cancers, including deadly melanoma.
Baseball-type hats protect the top of the head to various degrees, depending on
whether composed of mesh or solid construction. The visor may give some protection
to the forehead and face. However, it provides no protection to the ears or back of the
neck. It is common to develop cancerous lesions on the tops of the ears from years of
sun exposure.
The wide-brimmed hat, known commonly as the “boonie hat” does provide protection for
the ears and back of the neck as well as top of the head and forehead. This type of hat
is what is most recommended by medical experts for UV radiation protection. This is
also the type of hat used by the military in many current field deployments in high UV
exposure environments such as the desert.
CAP members often engage in duties requiring them to be outdoors for long periods of
time. Flight line personnel often do not have readily available shade for UV protection.
Past proposals to authorize the Boonie hat in traditional cammo pattern were not
approved as this hat is considered to be a unique “in theater” combat uniform item.
However, Air Force uniforms have changed and subsequent discussions with AF staff
indicate that a solid color boonie hat may be an acceptable alternative.
Boonie hat options in blue (similar in color to other CAP uniform items) would be good
protective headgear for members engaged in prolonged outdoor activities. It would also
provide for high visibility. With its chin strap restraint, and the possible addition of a
“keeper” safety clip for attaching to the back collar, it could also be a safe head gear for
use on the flight line. Not only is the boonie hat a needed safety and protection item, it
is also a uniform item that has been highly requested by members for several years.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the optional (but highly encouraged) wear of the
“Boonie” hat in woodland cammo or blue color to match the field utility uniforms for use
in extended outdoor operations when specifically authorized by the activity director.
ESTIMATED FUNDING IMPACT:
None.

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February/March 2008 National Board Minutes
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
This proposal was previously disapproved by the Air Staff; however, CAP-USAF
supports the proposal and will resubmit for Air Staff approval. Woodland camouflage or
blue is more likely to receive favorable consideration than orange. If the proposal is
approved, the request to Air Staff should be specific and limit wear to field condition
circumstances and not routine “in-garrison” wear. This would be consistent with USAF
regulations.
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend Approval of the Woodland Cammo or Navy Blue “Boonie” hat with the
BDU or CAP distinctive field uniforms for extended outdoor or “field” operations only
when specifically authorized by the activity director or commander concerned. Dark or
Navy Blue is recommended as it matches the CAP distinctive field uniforms. The
authority to wear the boonie hat with the BDU uniform will need Air Force approval and
authorization to wear any “boonie” hat with the BDU will only be when and if the Air
Force approves.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual
NATIONAL BOARD ACTION
COL CHITWOOD/CV MOVED and COL BROWN/AK seconded the PROPOSED
NATIONAL BOARD ACTION.
COL WALLING/MER MOVED TO AMEND and COL PARRIS/CA seconded the
amendment to include that the same insignia that is currently worn on the field
utility uniforms, either cammo or blue, be authorized for use on the “Boonie” hat.

THE AMENDMENT CARRIED
THE AMENDED MOTION CARRIED
The amended motion reads as follows:
“That the National Board approve the optional (but highly encouraged) wear of
the “Boonie” hat in woodland cammo or blue color to match the field utility
uniforms for use in extended outdoor operations when specifically authorized by
the activity director, and that the same insignia that is currently worn on the field
utility uniforms, either cammo or blue, be authorized for use on the “Boonie”
hat.”
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FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
CAPM 39-1, Civil Air Patrol Uniform Manual.

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AGENDA ITEM - 19

ED - Uniform

Action

SUBJECT: Corporate Uniform Shirt Option
IN WG/CC – Col Reeves
INFORMATION BACKGROUND:
The current corporate uniform golf shirt is a widely used, distinctive item of clothing. An
optional, “long sleeve polo shirt” for wear during cooler weather or in cooler climates
would give members a more presentable alternative for a warmer garment than adding
a randomly selected, long sleeve shirt to be worn underneath the short sleeve golf shirt
as is often currently observed. Other than the option of long sleeves and knitted-cuff, no
changes in the color, collar, four-button neck closure, left chest pocket, and memberselected embroidery options of the popular, cotton-polyester knit golf shirt are indicated.
PROPOSED NATIONAL BOARD ACTION:
That the National Board authorize, as an additional corporate uniform item, an optional,
long sleeve, knitted-cuff, cotton-polyester knit “Polo shirt” version of the popular, blue,
golf shirt.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend Approval. A long sleeve version of the dark blue embroidered polo shirt
does have merit and, if approved, will be coordinated with our vendor for design.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual
NATIONAL BOARD ACTION
COL REEVES/IN MOVED and COL BEASON/SD seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED
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February/March 2008 National Board Minutes
FOLLOW-ON ACTION: Change to CAPM 39-1, Civil Air Patrol Uniform Manual, and
notification to the field when item is available for purchase.

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AGENDA ITEM - 20

ED - Uniform

Action

SUBJECT: Corporate Service Coat
CAP/CS – Col Chitwood
INFORMATION BACKGROUND:
The National Board approved a new corporate uniform that looks extremely similar to
the current USAF “dress blues” uniform, and includes metal grade insignia and silver
sleeve “Commissioning” braid. Members in this uniform might easily be mistaken for
USAF officers. Out of respect for the substantial differences between CAP and USAF
officers, and to minimize the chances of CAP officers being mistaken for very senior
military officers, and in order to foster consistency (“uniformity”) in appearance with our
own Air Force-style and other corporate uniforms, the NB should alter the
commissioning braid worn on the sleeve.
PROPOSED NATIONAL BOARD ACTION:
That the National Board direct the removal of the silver sleeve braid from the corporate
uniform service coat, and authorizes the wear of the blue sleeve braid that is currently in
use for the Air Force-style uniform with a recommended 1 August 2008 phase out date
for the silver sleeve braid.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend Approval.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual
NATIONAL BOARD ACTION
COL CHITWOOD/CS MOVED and COL EGGEN/AZ seconded the PROPOSED
NATONAL BOARD ACTION.

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February/March 2008 National Board Minutes
COL JENSEN/CT MOVED TO AMEND and COL JENSEN/SWR seconded the
amendment to also include reverting to the black band for the service hat.

THE MOTION TO AMEND CARRIED
COL LITT/VA MOVED TO POSTPONE INDEFINITELY and COL CHAZELL/RMR
seconded the motion to postpone indefinitely.

THE MOTION TO POSTPONE INDEFINITELY CARRIED

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AGENDA ITEM - 21

ED - Uniform

Action

SUBJECT: Change to Uniform Manual
MD WG/CC - Col Weiss
INFORMATION BACKGROUND:
The current guidance in CAPM 39-1, Para 6-3 includes a NOTE the placement of
ribbons, badges, and devices for senior members stating that in “All ribbons, badges,
and devices worn by senior members must fall below the notch of the collar on the
service coat or the bottom of the collar of all shirts/blouses worn as outer garments”
Some CAP officers are vertically challenged (to use the current politically correct term).
Therefore, the uniform surface they have to work with from the top of the pocket to the
shoulder seam and from the lapel to edge of the side of their service coat is limited.
Working on the premise that all officers should be able to wear what they have earned,
it is requested that the National Board revisit this and change the language to coincide
with the Air Force uniform guidance in AFI 36-2903 which does not restrict exceeding
the notch of the pocket and simply states the spacing between ribbons and badges.
The guidance already established in CAPM 39-1, Table 6-2, Item 5 and 6 provides the
guidance for placement of Aviation Badges and Specialty Insignia which coincides with
AFI 36-2903.
PROPOSED NATIONAL BOARD ACTION:
That the National Board strike from CAPM 39-1, Para 6-3 the following:
NOTE: All ribbons, badges, and devices worn by senior members must fall below the
notch of the collar on the service coat or the bottom of the collar of all shirts/blouses
worn as outer garments”.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
CAP-USAF HEADQUARTERS’ COMMENTS:
If approved, this change would require Air Staff approval.
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend Approval. This would require Air Force approval, so change would only
be made when and if Air Force approved this proposal.

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February/March 2008 National Board Minutes
Historically, this was the result of an Air Force Functional Management Inspection in
1989 and Civil Air Patrol was asked to make some changes to their uniform. In 1990,
Civil Air Patrol established the notch in the collar of the service coat and the bottom tip
of the collar when buttoned as a limit for items on the left breast to ensure a
professional, military image.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual
NATIONAL BOARD ACTION
COL WEISS/MD MOVED and COL EGRY/DE seconded the PROPOSED NATIONAL
BOARD ACTION.

THE MOTION CARRIED
FOLLOW-ON ACTION:
paragraph 6-3.

Obtain Air Force approval prior to changing CAPM 39-1,

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AGENDA ITEM - 22

ED-Uniform

Action

SUBJECT: Change Command Patch
CAP/CS-Col Chitwood
INFORMATION BACKGROUND:
The revised command patch that was approved in November 2006 removed the words
in the banner U.S. Air Force Auxiliary and re-placed it with “Civil Air Patrol”. The letters
“CAP” were replaced with “US”. The November 2007 NEC approved the general
motion to remove the “US” from uniform items, but was not specific in the mention of the
command patch. The recent (25 January 2008) uniform change letter gives reference
to this board to clarify the confusion.
PROPOSED NATIONAL BOARD ACTION:
That the National Board direct the replacement of the revised command patch having
the “US” lettering and “Civil Air Patrol” banner with a command patch having the “Civil
Air Patrol” banner without the “US” lettering. The National Board establishes a phase
out date for those having the “US” command patch of 28 February 2010. When on a
vehicle or aircraft, the phase out date will be established as 28 February 2013.

.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
Concur.

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February/March 2008 National Board Minutes
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend approval.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual
NATIONAL BOARD ACTION
COL FAGAN/NCR MOVED and COL RUSHING/SER seconded the PROPOSED
NATIONAL BOARD ACTION, except that the phase out date of the “US” command
patch is 1 March 2010, and when on a vehicle or aircraft the phase out date is 1
March 2013.
There was clarification that having “USAF Auxiliary” on vehicles does not preclude the
conduct of corporate activities. However, the AF Instruction does say that if “USAF
Auxiliary” in on the vehicle, CAP would not be allowed to do support to law enforcement
activities that would normally under Title 10 status violate Posse Comitatus.
COL ANDREU/NY MOVED TO AMEND and COL WEISS/NFO seconded the
amendment that the phase out date of the command patch decals on aircraft and
vehicles be changed to “phasing out through attrition” vice 1 March 2013.

THE MOTION TO AMEND CARRIED
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and change to CAPM 39-1, Civil
Air Patrol Uniform Manual, CAPR 66-1, CAP Aircraft Maintenance Management, CAPR
77-1, Operation and Maintenance of CAP Vehicles.

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AGENDA ITEM - 23

ED-Uniform

Action

SUBJECT: Wear of Senior Member NCO Grades on the New Corporate Uniform
CAP/CS-Col Chitwood
INFORMATION BACKGROUND:
A year ago the National Board authorized a new corporate uniform consisting of a white
aviator shirt, blue AF-style pants/skirt, a black windbreaker jacket and a double breasted
service coat. These combinations have been very popular in the field; however, we
neglected to establish a wear policy for those senior members who have elected to
retain their NCO grades.
PROPOSED NATIONAL BOARD ACTION:
The National Board approve a proposal to authorize the wear of the 4 inch Air Force
chevrons on the sleeve of the Corporate Service Coat and black windbreaker. The 3 ½
inch chevrons would be worn on the sleeve of the white aviator shirt. Females have the
option of wearing the 3 ½ inch or 4 inch chevrons on the outer garments.
ESTIMATED FUNDING IMPACT:
Cost would be incurred by the individual member as with any uniform item.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP-USAF HEADQUARTERS’ COMMENTS:
None.
ADVISOR / NATIONAL STAFF COMMENTS:
Recommend approval.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual
NATIONAL BOARD ACTION
COL CHITWOOD/CS MOVED and COL FAGAN/NCR seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED

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February/March 2008 National Board Minutes
FOLOW-ON ACTION: Implementation, notification, and change to CAPM 39-1, Civil Air
Patrol Uniform Manual.

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AGENDA ITEM - 24

PM

Action

SUBJECT: Senior Advisor Reports
CAP/CS – Col Chitwood

1. Senior Advisor/Operations – Col Skiba
COL SKIBA introduced the Operations advisory team members and presented an
update slide briefing
2. Senior Advisor/Support – Col Guimond
COL GUIMOND noted that the Support section consists of 9 advisors and 6 team
leaders, and presented an update slide briefing including IT priorities.
3. Glider Committee Report – Col Guimond
COL GUIMOND presented an update slide briefing and noted the importance of the
current command emphasis on the glider program and its importance to the Cadet
Program. He made a recommendation that this committee report through the Senior
Advisor for Operations and that OICs (Officers in Charge) be identified at all levels.
4. Safety Report – Col Letteer
COL LETTEER presented a slide briefing covering statistics and emphasized that the
responsibility for safety rests on the shoulders of the commanders. He also requested
compliance with reporting requirements as well as submitting suggestions under
Operation CAPSafe.
5. Health Services Report – Col McLaughlin
COL MC LAUGHLIN briefed on the status of current programs in Health Services. She
also emphasized the need for commanders to appoint Health Services Officers in the
unfilled positions.
6. Historian Report – Col Blascovich
COL BLASCOVICH noted the status of current historical issues. He presented a slide
briefing on the background of the Medal of Valor which was later divided to allow for a
Silver Medal of Valor and a Bronze Medal of Valor. He also presented the first coin for
a new organization—the Historical Medal of Valor Association—to Brig Gen Courter.
The Historical Medal of Valor Association coin will be given to all members who receive
the Medal of Valor and an honorary medal given to those people who support the
organization.

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February/March 2008 National Board Minutes
7. National Cadet Advisory Council (NCAC)
The NCAC Report was distributed. The NCAC is giving feedback to national strategies
across the Cadet Program support. The following highlights of the report were briefed:
a. In response to a request to evaluate the feasibility of on-line testing, the
NCAC suggested that it be tested only on the cadet officer level as a primary tester
program so they don’t risk run into problem that might be encountered with basic cadets
not knowing what to do.
b. The council has tried to integrate DDR better into the leadership draft text
provisions to make sure there are case studies and that DDR is taken seriously to the
cadets across the nation.
c. The council is beginning to tackle the physical fitness program overhaul.
Before the next board, there will be a proposal as an agenda item of how the council
sees revising the physical fitness program, which should promote lifelong fitness as the
mission states. The council feels the program does not embody that value and goal
right now.
d. The council has proposed a cadet NCO of the Year Award, in addition to the
cadet Officer of the Year Award. The current award is just for Phase IV cadets, which
singles out a lot of cadets in the program, especially new cadets. This new proposal
hopefully will help combat the recruiting and retention issues and also promote wing and
region level cadet NCOs of the Year, which will help recognize newer cadets as they
begin in the program.
e. The council is trying to make sure cadets are aware of the opportunities
available to them, especially new cadets. As they graduate encampment they are now
eligible for National Cadet Special Activities. The NCAC drafted a letter that lets cadets
know about National Cadet Special Activities that are now available to them.
f. The NCAC has also drafted a new mission statement to help refine the goals
of the NCAC as a body. The NCAC also encourages region and wing commanders to
ensure their CACs know about the NCAC mission statement and take the opportunity to
revise their mission statements in the same fashion to make sure they have a strong
focus.
g.

The NCAC also has a revised Constitution & Bylaws.

BRIG GEN COURTER encouraged the region commanders to reach out to their Cadet
Advisory Council representative. She stated that she and the commanders would work
with the NCAC on these items with the council.
8. Inspector General – Col Linker
COL LINKER distributed two handouts that relate to the compliance inspection program.
These handouts are designed to assist the commanders in their assessment
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February/March 2008 National Board Minutes
of the program and the performance in the wings. He reviewed the handout forms and
their use with the commanders. He stated that the commanders would receive periodic
reports of the findings so the commanders will have a digest of the findings and trends.
A separate report will be sent to the chaplains so they can track their areas. He will also
mail to the commanders a 112-page booklet entitled, “Complaint Investigating Officer’s
Guide,” for use by IGs and IOs (Investigating Officers) when conducting IG
investigations—not command-directed investigations. If preferred, commanders can
request a CD instead of paper.
9. International Air Cadet Exchange (IACE) Report – Beth Scoggins
MS. SCOGGINS reported that in 2007, 62 cadets were exchanged along with 4 escorts,
and 2 observers. Sixty-six cadets and 14 escorts will be exchanged in the summer
2008, with about 13 countries. She encouraged the commanders who haven’t done so
to consider hosting.
10. Hawk Mountain Report – Col Lee
COL LEE/PA reported that in 2007, CAP started the Command and General Staff
College or School at Hawk Mountain, which gives the corporate officers a chance to get
a first-hand look at the school. He presented a slide briefing on the cadet activities at
the Hawk Mountain School.
11. National Staff College Director’s Report for 2007 and information for 2008
were distributed.
BRIG GEN COURTER noted that the National Staff College Report on Retention was
used as one of the inputs to Strategic Planning as was the Strategic Plan from 2003, the
National Headquarters, and a number of other things. She added that if there are ideas
about National Staff College special projects that should be done, please let her or
Peggy Myrick know. She expressed appreciation for the reports and the great work.

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AGENDA ITEM - 25

Action

SUBJECT: Old Business
1. Agenda Item 3; Nov 07 NEC - Region and Wing “XXX-XX-000” Squadrons
Report to be presented by Col Skip Guimond on behalf of Col Tom Todd.
PROPOSED NEC ACTION:
That the National Executive Committee vote to request the NHQ staff develop
and publish amendments to CAPR 35-1 and CAPR 39-2 stating that members
assigned to Wing or Region “000” units are inactive members and may only
participate in activities currently authorized for Patron Members.
That the National Executive Committee vote to request the NHQ staff to
develop a system to restrict e-services access for members of Wing or Region
“000” squadrons. Members of Wing or Region “000” squadrons should have
access only to public, non-sensitive CAP computer systems.
That the National Executive Committee vote to request NHQ staff to modify eservices so that all Patron Members are assigned to Region or Wing “000”
squadrons, to simplify the restriction of e-services access of inactive and Patron
Members to public information only.
NEC ACTION:
COL JENSEN/SWR MOVED and COL CARR/GLR seconded that the NEC
vote to postpone this issue as described and send to National
Headquarters staff and appropriate committee to work these issues with a
report at the winter 2008 National Board meeting.

MOTION TO POSTPONE CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Referral to committee, with direction to clearly define
the term “inactive,” and inclusion in the winter 2008 National Board agenda.
MARCH 2008 NB ACTION:
COL GUIMOND presented the committee report which expressed an opinion that
members in the “000” squadrons would leave the organization if they were removed
from their current units.
COL JENSEN/SWR accepted the committee report but stated that questions remains,
“What is the “000” squadron; what are we doing with it?” He added: “at least some
wings use this as a place to park inactive members which may be okay, but the “000”
squadron still consists of pull-up members, pull-up squadrons providing they are
otherwise qualified participants in anything we do and if that is our intent, I am fine with
that. I think we need to understand it as we use that squadron.”
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February/March 2008 National Board Minutes
COL SAILE/MI MOVED and COL JENSEN/SWR seconded that the National Board
vote to accept the committee report.

THE MOTION CARRIED
ITEM CLOSED
2. Agenda Item 12; Nov 07 NEC – Cadet on National Board – Col Andy Worek
PROPOSED NEC ACTION:
That the National Executive Committee vote to request the Constitution and
Bylaws committee to prepare a Constitution and Bylaws amendment to appoint
a Cadet representative, to be selected by the NCAC, as a non-voting member
of the National Board. The proposed amendment should be considered at the
2008 Winter National Board, and (if approved) passed on to the Board of
Governors for action.

NEC ACTION:
COL JENSEN/SWR MOVED and COL CHAZELL/RMR seconded the
PROPOSED NEC ACTION

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Referral to Constitution and Bylaws Committee and
inclusion in the winter 2008 National Board agenda and, if appropriate, the
June 2008 Board of Governors agenda. The following guidance was provided
for committee consideration: (a) The NCAC chair should be at least 18 years of
age; (b) Consider looking at alternative of making the NCAC a standing
committee of CAP and the chairman of the committee would have access to the
board without membership; (c) Consider, if a non-voting member, that during
Executive Session this non-voting member would be excluded (there was
explanation that the NCAC understands and concurs); (d) There was
clarification that the motion intends only National Board—not NEC; (e) Consider
actions requiring cadet input and/or attendance to be consolidated at one time
during the meeting to best utilize their time.
MARCH 2008 NB ACTION:
COL WOREK presented a slide briefing on the report of the Constitution and Bylaws
Committee, which unanimously recommended against making the National Cadet
Advisory Committee (NCAC) chairman a member of the National Board. The reasons
include (1) The National Board constituencies are based geographically across the
United States, (2) The subject matter the constituencies work through the advisory
system, (3) The Cadet Program is a training ground and the National Board is not a
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February/March 2008 National Board Minutes
training ground, and (4) National Board membership, voting or not, encloses a fiduciary
duty and may be inappropriate for cadets, particularly a cadet who is not of majority
age. An alternative was presented: To have the chairman of the NCAE appointed as
an advisor to the National Commander, and in that role could work with and through the
National staff, have access to the National Commander and at the invitation of the
National Commander appear at National Board or NEC meetings to make
presentations. The Constitution and Bylaws Committee proposal is that the changes to
the Constitution and Bylaws be rejected in the manner drafted and that a motion be
made to appoint the NCAC chairman as an advisor to the National Commander.
COL JENSEN/SWR MOVED and COL WINTERS/OH seconded that the National
Board vote to accept the requested language changes in ATTACHMENT B of the
committee report for approval and forwarding to the Board of Governors.
The requested language changes contained in ATTACHMENT B read as follows:
“ARTICLE X, NATIONAL BOARD, adding paragraph l. The Chairperson of the National
Cadet Advisory Council as an honorary, non-voting member.
“ARTICLE XIII, SELECTION OF CORPORATE OFFICERS, adding paragraph h. The
National Cadet Advisory Council Chairperson shall be an honorary corporate officer,
appointed by the National Commander upon recommendation of the Senior Advisor to
the National Cadet Advisory Council.
“SECTION 10, CORPORATE OFFICERS, adding paragraph 10.12. The Chairperson of
the National Cadet Advisory Council is an honorary, non-voting member of the National
Board is the chairperson of the National Cadet Advisory Council and:
a. Shall serve solely in an honorary capacity and hold no authority or
responsibility as a corporate officer except as delineated here.
b. Shall be authorized to appear ad speak on behalf of the National Cadet
Advisory Council at National Board Meetings if and only if such cadet has:
(i) Attained the age of majority in the site of such meetings,
(ii) Written permission of the cadet’s parents for the cadet to attend as an
adult has been provide in a timely manner to the Chief of Staff, and
(iii) Participation of the cadet at the meting itself is in the company of the
National Cadet Advisory Council Advisor.
COL WALLING/MER MOVED TO POSTPONE and COL DIDUCH/NER seconded the
motion to postpone until the August 2008 National Board Meeting.

THE MOTION TO POSTPONE DID NOT PASS
THE MOTION DID NOT PASS
ITEM CLOSED

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February/March 2008 National Board Minutes
3. Agenda Item 16; Nov 07 NEC – Old Business – Col Fred Weiss
Regulation & Control of CAP Participation in “Booster Clubs”: Agenda
Item 6 May 2007 NEC.
Interim report due to National Board from ad hoc committee on how to deal with
unit participation in Booster Club activities.
Aug 07 NB Action:
COL WEISS/NFO briefed the ad hoc committee report. So far, the committee
has been formed and is chaired by Col Weiss. The other members are: Col
Worek/NLO, Col Chazell/RMR, Lt Col Mark Lee, Lt Col Tim Verrett, and from
National Headquarters, Ms. Easter/FM and Mr. Odell/GC.
FOLLOW-ON ACTION: Committee report at the Nov 07 NEC meeting.
Inclusion in the Nov 07 NEC agenda.
NEC ACTION:
COL WEISS, Chair of the Ad Hoc Committee, reported that the committee had
met and the items that are currently being looked at are ensuring that “Booster
Club” activities are not part of CAP activities. The idea of “Booster Clubs” must
be a completely different organization from CAP. They are also looking at
financial and liability issues concerning the relationship between each
organization and there cannot be a backflow of assets from CAP to “Booster
Clubs.” The Ad Hoc Committee will again meet at the winter 2008 National
Board meeting and will have a further report.
MARCH 2008 NB ACTION:
COL WEISS, Chair of the Ad Hoc Committee, reported that the committee decided to
add to CAPR 173-4 and the language is now with the auditor for further comment and, if
necessary, change. The only other actions of the committee are (1) deciding how to
treat loaned property from booster clubs, (2) determining how many booster clubs exist,
and (3) considering actions with respect to pre-existing booster clubs. A final report will
be given at the May 2008 NEC meeting.
FOLLOW-ON ACTIONS: Referred back to the Ad Hoc Committee for further action with
a report to the May 2008 NEC. Inclusion in the May 2008 NEC agenda.

4. Agenda Item 17-5; Nov 07 NEC – New Business –
Report to be given by Col Skip Guimond on behalf of Col Steve Kuddes.
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February/March 2008 National Board Minutes
Suspension of Individuals during Investigations of Alleged Cadet Abuse
COL JENSEN/SWR stated that currently the suspension is 60 days unless
there is an extension if there is consideration of criminal actions until actions
are completed. There is a provision in CAPR 35-1 that requires coordination
with Corporate Legal Counsel regarding suspension. There is also guidance in
the Cadet Protection Regulation. To resolve these concerns, Col Jensen made
the following motion:
NEC ACTION:
COL JENSEN/SWR MOVED and COL WALLING/MER seconded the motion
to add the following sentence to paragraph 6-a (3), CAPR 35-1: “The
suspension may also be renewed for subsequent 30-day periods if a CAP
investigation remains in progress. Extensions for this reason require
approval of the next higher commander at wing or higher in the chain of
command.”
COL CHITWOOD/CS MOVED TO POSTPONE and COL JENSEN/SWR
seconded the motion to postpone this item until Saturday.

MOTION TO POSTPONE CARRIED UNANIMOUSLY
ON SATURDAY, THE FOLLOWING REVISED MOTION WAS MADE:
COL JENSEN/SWR MOVED and COL CARR/GLR seconded the motion
that the NEC vote to direct a committee chosen by National Commander
and Executive Director to review current provisions for suspension of
members pending investigations of allegations of cadet abuse. The
specific questions/directions for the committee to address are (1) is a
suspension always necessary? And (2) Establish provision for
continuation of suspension until CAP investigation is complete, if
necessary.

MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Designation of committee by National Commander and
Executive Director with a report back to the winter 2008 National Board meeting
and inclusion in the agenda.
MARCH 2008 NB ACTION:
COL GUIMOND, Senior Advisor-Support on behalf of Col Steve Kuddes, Chair of the
Ad Hoc Committee on Suspensions, gave the report. To answer the questions raised in
the motion, he reported that (1) “Yes, suspensions are always necessary because the
purpose is to ensure prompt and uniform treatment with timely legal counsel, and is
mandated under the Cadet Protection Policy.” And (2) In order to establish a provision
for continuation of suspension until CAP investigation is complete, if necessary, the
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February/March 2008 National Board Minutes
committee will draft changes to CAPR 35-1, in accordance with CAP’S forms
management responsibility. However, the committee wanted to go further and make
specific recommendations to the National Board, as follows:
a. Any member may be suspended for alleged or suspected cadet abuse or at
any time other information is received which, if substantiated, would make the member
subject to termination, or while an internal investigation of such allegation is pending.
(Reasons were provided).
b. The suspension is effective for up to 60 days and may be continued beyond
that time upon approval of the wing commander in the event criminal actions are
pending or further internal investigation is required.
An Additional 60-day
suspension(s) must be approved by the next higher authority with justification
why the extension is required. Suspension pending an internal investigation may
not exceed 180 days without the specific approval of the National Executive
Committee. (Reasons were given).
COL GUIMOND further stated that the Adverse Personnel Actions Committee is
working on some details to better address suspensions pending investigations. The
changes would be part of an overall improvement of adverse personnel action
processes and will be part of their report when provided.
COL JENSEN/SWR MOVED and COL EGGEN/AZ seconded that the National
Board vote to amend CAPR 35-1 in accordance with the recommendations of the
Ad Hoc Committee on Suspensions.
COL KARTON, member of the Ad Hoc Committee, highly recommended the removal of
the provision for civil actions currently contained in CAPR 35-1.
COL WALLING/MER MOVED TO AMEND and COL CHAZELL/RMR seconded the
amendment to remove the words “civil or” from CAPR 35-1.

THE MOTION TO AMEND CARRIED
RESTATED AMENDMENT: Clarification that Col Walling was not speaking of this
but actions to be taken by the Adverse Personnel Actions Committee.

THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and changes to CAPR 35-1.

ITEM CLOSED

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5. Agenda Item 17-10; Nov 07 NEC – New Business – Col Andy Worek
Bylaw Change, Section 10.6
NEC ACTION:
BRIG GEN COURTER MOVED and COL MOODY/NC seconded a motion
that the NEC request the Constitution & Bylaws Committee to review
Section 10.6 of the Bylaws to consider changing Para 10.6.e. to authorize
the National Controller to ensure adherence to the “fiduciary” program of
the corporation rather than just the “financial” program (strike the word
“Financial” and include the word “Fiduciary), and that the Constitution &
Bylaws Committee make a recommendation to the winter 2008 National
Board for follow-on action by the Board of Governors. (This action would
allow logistical transactions to be codified.)

MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Referral to the Constitution & Bylaws Committee with a
report back to the winter 2008 National board. If approved, follow-on action by
the Board of Governors and inclusion in the Jun 2008 BoG agenda.
MARCH 2008 NB ACTION:
COL WOREK briefed the recommendations of the Constitution & Bylaws Committee for
changes to the National Controller title and duties to properly reflect the responsibility
also for property management.
COL WOREK/NLO MOVED and COL CHAZELL/RMR seconded that the National
Board vote to have the Constitution & Bylaws Committee forward to the BoG for
approval the changes, as briefed, to the Constitution and Section 10.6 of the
Bylaws.
The recommended changes read:
“10.6. National Controller for Finance and Property. The National Controller for
Finance and Property may also be known as the ‘National Controller,” and shall:
*****
Add paragraph g. “Ensure that all property received by Civil Air Patrol shall be
managed (for example: acquired, titled, accounted for, safeguarded and disposed
of) in a manner consistent with Civil Air Patrol policies and in accordance with
applicable Federal directives.”
Also change title in ARTICLES X, XI, XIII, XIV, SECTIONS 10 and 15.

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February/March 2008 National Board Minutes
COL JENSEN/CT MOVED TO AMEND and COL PARRIS/CA seconded the
amendment that the changes be forwarded to the BoG as is, with the exception
that we leave the title the way it is.
RESTATED AMENDMENT: Strike the words “for Finance and Property” from the
title of the National Controller.

THE MOTION TO AMEND CARRIED (34 voted yes; 30 voted no)
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Recommended changes to the duties of the National Controller
forwarded to BoG for approval. Inclusion in the Jun 2008 BoG agenda.

ITEM CLOSED
6. Agenda Item 13-3; Aug 07 NB – New Business: CAPR 60-1 – Col Joe Vazquez
Revision of CAPR 60-1 and CAPF 5: Col Vazquez
Operations Committee tasked to proceed with redrafting and coordination of
proposed CAPR 60-1 and CAPF 5 with final drafts submitted to the 2008 Winter
National Board for consideration.
Status: Final drafts to be introduced into the regulation approval process for
both CAPR 60-1 and CAPF 5 following the 2008 Winter National Board. As the
new regulation also contains several policy changes, National Headquarters
requests the Board be briefed on these changes and then seek Board approval
of these changes.
Major policy changes include:
A. Reassign damage assessment levels for negligent operation of CAP equipment
(including aircraft) to CAPR 67-1 for application to all property.
Rationale: The assessment issue applies to more than just aircraft. It should
apply to all CAP assets to include ground vehicles, HF radios, etc. It is
suggested that a revamped assessment policy be moved to CAPR 67-1, Civil
Air Patrol Property Regulation. The current policy can be retained by policy
letter until transferred to the appropriate regulation.
B. Revocation of CAP flying privileges (grounding) made easier for commanders
to accomplish and eliminated appeal process for grounding.
Rationale: Commanders need the ability to ground personnel under their
command for safety or other concerns without an excess of process. CAPR
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February/March 2008 National Board Minutes
123-2, Complaints, provides adequate redress for members and eliminates the
need for a separate Region level grounding review board.
C. Instructor Pilot check ride substituted for Check Pilot check ride.
Rationale: Check Pilots are Instructor pilots who have completed the National
Check Pilot Standardization Course of ground and flight instruction once ever 4
years. There is no need for check pilots to have an annual check ride different
from instructor pilots, as both are evaluated on the same set of skills.
D. Eliminated prohibition against assistance to law enforcement.
Rationale: CAPR 60-6, CAP Counterdrug Operations, provides the guide lines
on assistance to law enforcement and is sufficient by itself to define what is
permitted.
MARCH 2008 NB ACTION:
COL VAZQUEZ briefed and recommended four major policy changes for approval by
the National Board, as outlined, which would be needed in the process of reducing
CAPR 60-1 from 69 pages to 8 pages.
COL LITT/VA MOVED and COL RUSHING/SER seconded that the National Board
vote to approve the policy changes, as outlined, contained in the short edition of
CAPR 60-1.
COL WALLING/MER MOVED TO AMEND and COL CARR/GLR seconded the
amendment to strike proposed Major Policy Change B. from the written document
for the purpose of moving it to the Adverse Personnel Action Committee.

THE MOTION TO AMEND CARRIED
COL MILLER/MN MOVED TO AMEND and COL EGGEN/AZ seconded the
amendment to strike proposed Major Policy Change C. from the written document
due to his opinion that Instructor Pilots and Check Pilots are completely different
and should not be lumped together.
There was clarification that there would be no change in the identification of either an
Instructor Pilot check ride or a Check Pilot check ride. Also, in the proposal, the
recommendation is that Instructor Pilots need to be given the same scrutiny that the
Check Pilot is given, even though they are not going to National Check Pilot
Standardization Course—the only difference in the two.
COL MILLER/MN with concurrence of Col Eggen/AZ withdrew his amendment.
There was further discussion on the true definition of Instructor Pilot vs. Check Pilot or
Evaluator and how the different check rides are handled in the Air Force.
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February/March 2008 National Board Minutes
COL DAVIDSON/NH MOVED TO POSTPONE and COL CARR/GLR seconded the
postponement to refer this item back to committee for a full and complete report
at the next meeting.
FOLLOW-ON ACTION: Referral back to committee and inclusion in the May 2008 NEC
agenda or August 2008 National Board agenda.

7. Agenda Item 7; Aug 07 NB – Nomination to the Hall of Honor – Maj Gen Dwight
Wheless
NATIONAL BOARD ACTION
COL WEISS/NFO MOVED TO POSTPONE and COL OPLAND/DE seconded
the motion to postpone this agenda item until the 2008 Winter National
Board in order that Maj Gen Richard L. Bowling’s name be given to the
Hall of Honor Committee for due consideration.

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: Referral of Maj Gen Bowling’s nomination to the Hall of
Honor Committee and inclusion in the 2008 Winter National Board agenda.
MARCH 2008 NB ACTION:
MAJ GEN WHELESS stated that the original of this report has been handed up to the
Chief of Staff and this report is addressed to the National Board. The Hall of Honor
Committee is composed of Brig Gen Warren Berry; Maj Gen Richard Bowling, who did
not participate in the discussion of this item; Brig Gen Johnnie Boyd; Brig Gen Lyle
Castle; Brig Gen Tom Casaday; Brig Gen Hal DuPont; Brig Gen William Patterson; and
Brig Gen Wheless, as chairman. The Hall of Honor Committee is charged with the
responsibility of considering individuals nominated for induction into the Civil Air Patrol
Hall of Honor, and making recommendations to the National Board as to whether the
board should consider the nominee favorably or unfavorably. Induction into the Hall of
Honor is Civil Air Patrol’s highest honor and the committee may consider anything about
the nominee and his or her contributions of sustained, outstanding service to Civil Air
Patrol. Additionally, the nominee may not be nominated while serving in a corporate
office or within 2 years thereafter. Civil Air Patrol General Counsel has ruled that
service on the Board of Governors is not a corporate office. Concerning the nomination
of Maj Gen Richard L. Bowling the majority of the voting members of the committee
having met and carefully considered the biography of the nominee, the achievements of
his term as National Commander, his record of service and achievements over his
period of membership since 1961, and all testimony of committee members has
unanimously voted to recommend to the National Board that Maj Gen Richard L.
Bowling should be inducted into the Civil Air Patrol Hall of Honor.

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February/March 2008 National Board Minutes
COL CHAZELL/RMR MOVED and COL JENSEN/SWR seconded that the National
Board vote in favor of the Hall of Honor Committee’s recommendation, as
presented.

THE MOTION CARRIED
FOLLOW-ON ACTION: Induction of Maj Gen Bowling into the Civil Air Patrol Hall of
Honor.

ITEM CLOSED.
8. Agenda Item 8; Aug 07 NB – Emergency Services Competition – Col Andy Skiba
NATIONAL BOARD ACTION
COL JENSEN/SWR MOVED and COL DAVIES/NAT CAP seconded a
SUBSTITUTE MOTION to approve the PROPOSED NATIONAL BOARD
ACTION in principle with a request that additional and detailed financial
information be provided at the 2008 Winter National Board meeting with a
request for final approval at that time.

THE SUBSTITUTE MOTION CARRIED
FOLLOW-ON ACTION: Development of in-depth financial analysis of all costs
involved and inclusion in the 2008 Winter National Board agenda.
Lt Col Pete Andersen, ES Team Leader, performed an analysis of the
costs involved. He determined the cost of establishing a National ES
Competition including the Region Competition would be a grand total of
$215,269. The in-depth financial analysis along with another option for
the competition is provided in an attachment. Other options may be
presented at the NB meeting by Col Andy Skiba, Senior Advisor for
Operations.
See Attachment 5 for the financial analysis.
CAP-USAF/CC Clarification: This event cannot be completely funded with
Air Force appropriated funds. Many of the planned expenses (awards,
distinctive clothing, etc) would not be authorized. A detailed budget
breakdown will be required to be submitted to CAP-USAF for analysis of
allowable expenses.

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February/March 2008 National Board Minutes
MARCH 2008 NB ACTION:
COL SKIBA noted and briefed the requested financial analysis of the cost of
establishing a National Emergency Services Competition.

THE NATIONAL BOARD ELECTED TO TAKE NO ACTION
ITEM CLOSED.
9. Agenda Item 12-2; Aug 07 NB: Agenda Item 12, May 07 NEC – Col Andy Worek
Agenda Item Submission Procedures
Constitution and Bylaws Committee tasked to research potential changes and
procedures to the submission of agenda items to CAP’s governing bodies.
Action:
COL WOREK/NLO briefed that the Constitution and Bylaws Committee has
begun its initial discussions of the process, but do not have a product to report
out due to other higher priority assignments. The committee hopes to have a
report by the time of the 2008 Winter National Board.
FOLLOW-ON ACTION: Committee report at the 2008 Winter National Board
meeting. Inclusion in the 2008 Winter Board agenda.
MARCH 2008 NB ACTION:
COL WOREK/NLO briefed and recommended that the board vote to have the
Constitution and Bylaws Committee make adjustments and draft adjustments to the
Constitution and Bylaws to establish a method of agenda item submission and establish
the agenda committee. Also, as part of that motion, there would be a staffing at
National to begin assembling that committee and working up what would be the
regulation and the process by which items are submitted.
Committee Recommendation:
A. Any 2 members could submit items 60 days before the meeting through EX for
review by Agenda Committee (AC).
B. AC to accept/reject based on agreed criteria & notify submitters promptly. Accepted
items then forwarded for staffing.
C. Submitters may over-ride AC by motion to the board passed by 60 percent majority
of voting members present.

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February/March 2008 National Board Minutes
Special Considerations:
A. Establish a separate body of rules for NB procedure.
B. The Committee: Chaired by CS (vote only in case of tie) with 4 members, staggered
4 year terms, all former NB members, none holding positions above wing.
C. The Criteria: Consider only (1) policy matters of (2) national concern. Policy:
“Set of basic principles and associated guidelines, formulated and enforced by the
governing body of an organization, to direct and limit its actions in pursuit of longterm goals.
D. Establish procedures limiting “New Business” items:
1. Non-emergency items brought to the Board under New Business shall not be
subject to passage until the next meeting of the National Executive Committee or
National Board, except that such matters may be sent to the Agenda Committee
and thereafter staffed in the interim. Emergency matters shall be temporary, to
remain valid only as long as necessary and in no event longer than the close of
the next Board meeting.
2. The determination of whether a matter is an emergency matter shall be at the
discretion of the Chair
E. Extend this assignment for additional work: - The Committee recognizes the
following issues require input from NB and further refinement. Specifically:
1. What happens to non-policy items? There should be a mechanism for making
non-policy adjustments to CAP practices.
2. The definition of “policy” and criteria for objectively deciding what belongs with
the NB could use some work.
COL LITT/VA MOVED TO POSTPONE and COL GREENIA/HI seconded the
postponement until the summer 2008 National Board at which time a definitive
product could be presented to this board for action.

MOTION TO POSTPONE DID NOT PASS
COL WALLING/MER MOVED and COL FAGAN/NCR seconded that the National
Board vote to adopt the recommendations, as presented, with two amendments:
(1) Should the agenda committee choose not to put something on the agenda that
it can be overruled by a majority of the board (not 60 percent), and (2) Changes to
submission would have to be in concert with the submitter.

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February/March 2008 National Board Minutes
COL WEISS/MD MOVED TO AMEND and COL PARRIS/CA seconded the
amendment to strike, under 4.b. Special Considerations, the Committee, the
phrase: “none holding positions above wing.”

THE MOTION TO AMEND CARRIED
THE AMENDED MOTION CARRIED
FOLLOW-ON ACTION: Referral back to the Constitution and Bylaws Committee, as
recommended.

10. Agenda Item 12-4; Aug 07 NB – Adverse Action Report – Col Bob Karton
Adverse Personnel Action Report
COL KARTON presented a slide briefing and briefed that the committee was
charged with collecting all the adverse personnel actions (from about 21
regulations) into one place in order to eliminate conflicts, inconsistencies, and
ambiguities, define terms, and to have a standard of fairness—basic due
process—a standard of review, as well as to preserve “command” prerogatives.
The proposed regulation is intended (1) to eliminate inconsistencies and
conflicting provisions, (2) to reduce or eliminate application of standards which
are ambiguous or impossible to definition, and (3) to unify all adverse personnel
actions into one place.
The following goals for Adverse Personnel Actions (APA) have been
established by the committee:
1. Place all APAs into the domain of the commander while preserving the IG
process in appropriate circumstances;
2. Mandate adherence to the chain of command in the APA process and
review process;
3. Apply the IG process and utilize trained IGs early and often to assist in
sensitive matters;
4. Encourage participation by Legal Officers for guidance as well as
preservation of confidentiality and privilege;
5. Provide a mechanism to insulate APA procedures, including the review
process, from undue command influence;
6. Establish “progressive discipline” as a written essential element of
disciplinary actions;
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February/March 2008 National Board Minutes
7.

Incorporate common due process elements;

8. Keep processes simple and unburdened without inviting frivolous
complaints; and
9.

Honor CAP’s core values throughout.

COL WOREK/NLO MOVED and COL JENSEN/CT seconded the motion
that the National Board votes to approve the policies outlined by Col
Karton and direct this committee to continue forward.

THE MOTION CARRIED UNANIMOUSLY
FOLLOW-ON ACTION: The committee tasked to continue forward and report
at the 2008 Winter National Board meeting. Inclusion in the 2008 Winter
National Board agenda.
MARCH 2008 NB ACTION:
COL KARTON reported that work on this project has been delayed due to some serious
physical setbacks of his partner, Major Tom Cork. Work is now continuing on this
project and will be submitted and published for comment well in advance of the summer
2008 National Board. The project will be completed since the National Board has
already approved the policies.

NO FURTHER ACTION. ITEM CLOSED.
11. Agenda Item 13-4; Aug 07 NB – Ethics Program – Col Bill Charles
Civil Air Patrol Ethics Program
COL OPLAND/DE referred to the National Commander’s letter to all Civil Air
Patrol members and employees, 25 Aug 2005, Subj: Civil Air Patrol Ethics
Policy. He stated that because policy letters expire, he would make a motion to
codify and formalize this ethics policy.
COL OPLAND/DE MOVED and COL SAILE/MI seconded the motion that
the National Board (NB) directs the Constitution and Bylaws (C&B)
Committee to draft the following changes to the C&B for approval at the
winter 2008 NB meeting, prior to submission to the Board of Governors:
1. Under the Constitution, Article XV, Corporate Officer Suspension and
Removal, should be changed to include violations of CAP’s Ethics Policy
as grounds for removal from office of all corporate officers.

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February/March 2008 National Board Minutes
2. Under the Bylaws, an Ethics Committee should be created to
periodically review and update the Ethics Policy.
Under a point of information and with permission, Mr. Rosenzweig/EXS stated
that a new numbered regulation is in the process of coordination at National
Headquarters in accordance with CAPR 5-4, which implements the ethics
policy contained in the interim change letter (ICL) of 25 Aug 2005.
COL JENSEN/SWR MOVED TO POSTPONE and COL CHAZELL/RMR
seconded the motion to postpone this motion with a report to the 2008
Winter National Board as to the status or completion of the regulation.

THE MOTION CARRIED
FOLLOW-ON ACTION: Report of status or completion of proposed Ethics
regulation at the 2008 Winter National Board. Inclusion in the 2008 Winter
National Board agenda.

CAPR 35-10, Ethics Policy, has been completed and covers the above
issue. It was posted on the CAP web site for comment on 30 January
2008.

MARCH 2008 NB ACTION:
COL CHARLES noted that the comment period for CAPR 35-10 ended 28 February
2008. There was only one addition to the policy so the regulation is now ready to be
published. Col Charles added that CAPR 35-10 will be a part of the Professional
Development Program from day one for members. He further added that part of the
original agenda item was changes to the Constitution & Bylaws and stated that now that
the regulation has been codified and will be published, the Constitution & Bylaws
Committee will report to the May 2008 NEC meeting on the issues under the
Constitution and Bylaws.
FOLLOW-ON ACTION: Include Constitution & Bylaws issues in May 2008 NEC agenda.

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AGENDA ITEM - 26

Action

SUBJECT: New Business

1. ITEM: Wear of Alternative Clothing When Requested by the Customer
COL KYLE/OR MOVED and COL PARRIS/CA seconded that the National Board
vote to direct the National staff to add the following language to the Uniform
Manual: “Wing Commanders may authorize alternative clothing or uniforms for
mission field activities when the customer requires clothing other than one of our
uniforms.”

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and change to CAPM 39-1, Civil
Air Patrol Uniform Manual

2. ITEM: Wear of NEC Badge and NB Badge Only by Incumbent Office Holders
COL SAILE/MI MOVED and COL HEABERLIN/KY seconded that the National
Board vote to approve that the NEC badge and the National Board badge be
approved for wear only by incumbent office holders.

THE MOTION DID NOT PASS
3. ITEM: Bronze Star Device on Commander’s Commendation Award Given by
Region Commander
COL SAILE/MI MOVED and COL CHAZELL/RMR seconded that the National Board
vote to approve that a Bronze Star device be authorized on the Commander’s
Commendation Award when the award is given by a region commander.

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and change to CAPR 39-3.

4. ITEM:
Uniform

Adoption of Black All-weather Overcoat for Wear with Corporate

COL SAILE/MI MOVED and COL BROWN/AK seconded that the National Board
vote to adopt the black all-weather overcoat with double-breasted buttons and
epaulets, with metal rank insignia and CAP cutouts, as an item of outerwear to be
worn with the corporate uniform.

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February/March 2008 National Board Minutes

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and change to CAPM 39-1, Civil
Air Patrol Uniform Manual.

5. ITEM: Wear of AF-style Blue Fur Cap with Service Dress Uniforms
COL SAILE/MI MOVED and COL DAVIDSON/NH seconded that the National Board
vote to adopt an AF-style blue winter fur cap as an approved item of cold weather
headgear. No insignia is worn on the cap. It is worn with service dress uniforms.

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation, notification, and change to CAPM 39-1, Civil
Air Patrol Uniform Manual.

6. ITEM: Granting of FAA Wings Credit for CAP Training and Check Rides
COL MILLER/NV presented a slide briefing outlining the FAA Wings Program which was
introduced in May 2007. National Board action will change the FAA Wings Program
from Nevada Wing to a national program.
COL MILLER/NV MOVED and COL PEARSON/PCR seconded that the National
Board vote to endorse the granting of FAA Wings Credit for CAP training and
check rides.

THE MOTION CARRIED
FOLLOW-ON ACTION: Implementation and notification.

7. ITEM: Wear of Individual Command Patch Which Includes USAF Auxiliary
COL WEISS/MD MOVED and COL MOORE/WV seconded that the National Board
vote to approve the wear of individual (not aircraft/vehicles) command patch
which includes USAF Auxiliary.
COL JENSEN/SWR MOVED TO AMEND that the National Board recognize the
command patch containing the words “Civil Air Patrol” that was voted earlier
today as the official command patch, and the command patch containing the
words “USAF Auxiliary” be able to be approved by wing commanders as an
approved alternate patch on the uniform

THE AMENDMENT FAILED FOR LACK OF A SECOND

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February/March 2008 National Board Minutes

THE MOTION DID NOT PASS
COL MILLER/NV MOVED and COL MAIS/MO seconded that the National Board
vote to adjourn.

THE MOTION CARRIED

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February/March 2008 National Board Minutes

ADMINISTRATIVE ANNOUNCEMENTS
Preceding the agenda items, update briefings were presented by Brig Gen Courter/CV,
Mr. Don Rowland/EX, and Col Hodgkins, USAF, CAP-USAF/CC.
Brig Gen Courter/CV announced the formation of a partnership between Norwich
University and the CAP New Hampshire Wing, and the establishment of $20,000
National CAP Scholarships at Norwich University, for as many cadets as qualify and
maintain their status.
Col Chitwood/CS announced the following named new commanders and Brig Gen
Courter/CV presented their National Board badges:
SWR Col John M. Eggen/AZ
RMR Col Edward D. Phelka/CO
Col Paul A. Tweden/MT
PCR Col Kenneth W. Parris/CA
Col Ralph L. Miller/NV
Col Chitwood/CS also recognized three interim commanders:
SER Lt Col Michael A. Crowe/GA
RMR Lt Col David A. Guzman/ID
GLR Col Gordon A. Larson/IL
Col Chitwood/CS also announced the following named outgoing commanders and
expressed appreciation for their service:
NCR Col Bernard F. King/KS
Col Stephen G. Miller/MN
A Distinguished Service Medal was presented to Col Lyle E. Letteer, Jr. for his service
on the National Board
as Commander, Georgia Wing.
A 50-Year Member Certificate was presented to Col Andrew E. Skiba.
Lt Col August W. (Bill) Schell, National Curator, was promoted to the temporary grade of
colonel and recognized for his significant contributions in collecting and maintaining the
most comprehensive collection of CAP memorabilia in the country.
A special presentation (pens from the Senate) was made to Col John Swain, Lt Col
John Fussner, Col Russ Opland, and Col John Eggen for their special efforts in
assisting with Legislative Day training.
A special presentation (not identified—pens from the Senate?) was made to Major
Rajesh Kothari and Col Bill Charles for their special efforts in assisting with the leader
forum conducted on Friday morning.
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February/March 2008 National Board Minutes
Brig Gen Courter/CV recognized the National Officers in attendance: Col Kay
McLaughlin, Col Len Blascovich, Col Bill Shell, and Col Lyle Letteer. She thanked them
for their service.
Brig Gen Courter/CV recognized and thanked members of the National Headquarters
staff for their efforts in preparing for the meetings.
Brig Gen Courter/CV welcomed and thanked the viewers as the meeting was streamed
over the internet.
Mr. John McClain from Vanguard made a presentation on its capabilities to support
CAP’s needs.

THE WINTER NATIONAL BOARD ADJOURNED AT _____________, SATURDAY, 1
MARCH 2008.

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