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National Board Minutes 2005_MAR.pdf

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Civil Air Patrol
National Board
Minutes

4-5 March 2005
Washington DC

4-5 March 2005
Contents
OPEN SESSION
Action Agenda Items
1.
2.
3.
4.
5.

Ratification of Regulations .................................................Col Kauffman............ 5
Mission Pilot Specialty Ratings............................................. Col Opland............ 6
VHF Repeater Requirements Study ..................................Col Kauffman............ 9
Change to CAPR 160-1 ............................................................Col Todd.......... 11
Revocation of CAPR 160-2................................................Col Kauffman.......... 13

6.

Committee Reports............................................................Col Kauffman.......... 15
1. Finance Committee ............................................................Col Angel.......... 15
2. Development Committee..............................................Col Robinson.......... 15
3. Operations Committee .................................................. Col Hartman.......... 16
4. Professional Development Committee ............................ Col Courter .......... 16
5. Information Technology Group........................................ Col Opland.......... 17
6. Advanced Technology Group............................................. Col Alexa.......... 17
7. Cadet Programs Sub-Committee .................................. Col Glasgow.......... 17
8. Health Services Group ............................................. Col Greenstone.......... 18

7.

Old Business .......................................................................................... .......... 20
1. CAP Membership Cards .................................................................... .......... 20
2. Multi-Year renewal............................................................................. .......... 27

8.

New Business......................................................................................... .......... 29
1. Operations vs. MIMS Business Rules ............................Col Eldridge.......... 29
2. Automating 108 Process ....................................................Col Angel.......... 29

Information Agenda Items
9.
10.
11.
12.

Members for Missions ........................................................... Ms. Parker .......... 30
International Air Cadet Exchange Update.......................... Col Ellsworth.......... 33
Chaplain Services Update ................................................Ch, Col Sharp.......... 34
Parliamentarian Briefing ........................................................ Col Karton.......... 35

Administrative Announcements ............................................. Maj Gen Wheless.......... 37
Attachments
1.
2.
3.
4.
5.

National Commander’s Update.........................................................................1-1
Executive Director’s Update .............................................................................2-1
CAP-USAF Update...........................................................................................3-1
Narrowband Repeater Requirements Study .....................................................4-1
National Finance Committee Update................................................................5-1
1

6.
7.
8.
9.
10.
11.
12.
13.

Development Committee Update......................................................................6-1
Report on IT Group Activities............................................................................7-1
Advanced Technology Group Update...............................................................8-1
Cadet Programs Sub-Committee Update .........................................................9-1
Policy Letter – Revision to the Cadet Physical Fitness Test Standards..........10-1
New Businesses Item – Operations vs. MIMS Business Rules ......................11-1
International Air Cadet Exchange Update.......................................................12-1
Chaplain Service Report.................................................................................13-1

The minutes were approved at the next National Board Meeting in
August 2005.

2

CIVIL AIR PATROL
NATIONAL BOARD MEETING MINUTES
4-5 March 2005
Washington DC

OPEN SESSION
Call to Order.............................................................. Maj Gen Dwight H. Wheless, CAP
Invocation.................................................................. Ch, Col Charles E. Sharp, CAP
Pledge of Allegiance.................................................. Col Larry D. Kauffman, CAP
Roll Call..................................................................... Mr. Al Allenback, HQ CAP/EX
Facilities Briefing ....................................................... Mr. Don Rowland, HQ CAP/XP
National Commander Welcome ................................ Maj Gen Dwight H. Wheless, CAP
Special Guest Speaker
Integrity in Action....................................................... Maj Gen Roger W. Burg, USAF
National Commander Update.................................... Maj Gen Dwight H. Wheless, CAP
Executive Director Update......................................... Mr. Al Allenback, HQ CAP/EX
Senior Air Force Advisor Update ............................... Col George Vogt, USAF
Safety Briefing........................................................... Mr. Gary Woodsmall, HQ CAP/SE

NATIONAL BOARD
The National Board is comprised of the National Commander, Senior Air Force Advisor
(also Commander, CAP-USAF), National Vice Commander, National Chief of Staff,
National Finance Officer, National Legal Officer, National Controller, National Inspector
General, National Chief of Chaplains Services, the 8 region commanders, and 52 wing
commanders.
Col Ann B. Clark, CAP

Vermont

NATIONAL OFFICERS
*Maj Gen Dwight H. Wheless, CAP
*Brig Gen Antonio J. Pineda, CAP
*Col George Vogt, USAF
*Col Larry D. Kauffman, CAP
*Col Donald B. Angel, CAP
*Col Theodore R. Chavez, CAP
*Col George M. Boyd, CAP
**Col William S. Charles, CAP
**Ch, Col Charles E. Sharp, CAP

National Commander
Nat'l Vice Cmdr
Senior AF Advisor
Nat'l Chief of Staff
Nat'l Finance Officer
National Legal Officer
National Controller
National Insp. General
Chief Chap. Services

MIDDLE EAST REGION
*Col Charles S. Glass, CAP
Col Russell M. Opland, CAP
Col Kathryn J. Walling, CAP
Col Jane E. Davies, CAP
Col Larry J. Ragland, CAP
Col Saul H. Hyman, CAP
Col Richard L. Moseley, CAP
Col Rodney F. Moody, CAP

Region Commander
Delaware
Maryland
National Capital
North Carolina
South Carolina
Virginia
West Virginia

NORTHEAST REGION
*Col Richard A. Greenhut, CAP
Col James E. Palmer, CAP
Col Mitchell P. Sammons, CAP
Col Frederick B. Belden, CAP
Col Margie L. Sambold, CAP
Col Robert Diduch, CAP
Col Austyn W. Granville, Jr., CAP
Col M. Allen Applebaum, CAP
Col Anthony L. Vessella, Jr., CAP

Region Commander
Connecticut
Maine
Massachusetts
New Hampshire
New Jersey
New York
Pennsylvania
Rhode Island

GREAT LAKES REGION
*Col William W. Webb, CAP
Col Jay R. Burrell, CAP
Col Charles H. Greenwood, CAP
Col Henry L. Heaberlin, CAP
Col Gary J. Mayo, CAP
Col Charles L. Carr, CAP
Col Clair D. Jowett, CAP

3

Region Commander
Illinois
Indiana
Kentucky
Michigan
Ohio
Wisconsin

ROCKY MOUNTAIN REGION
*Col Lynda C. Robinson, CAP
Col Donald G. Cortum, CAP
Col James E. Fletcher, CAP
Col Jan E. Van Hoven, CAP
Col Jack D. Butterfield, CAP
Col William R. Morton Jr., CAP

SOUTHEAST REGION
*Col Matthew R. Sharkey, CAP
Col John E. Tilton, CAP
Col Joseph J. Martin, CAP
Col Charles D. Greene, CAP
Col John B. Wilkes, CAP
Col Herman Liboy, CAP
Col James M. Rushing, CAP

Region Commander
Alabama
Florida
Georgia
Mississippi
Puerto Rico
Tennessee

PACIFIC REGION
*Col Merle V. Starr, CAP
Col Robert L. Brouillette, CAP
Col Virginia M. Nelson, CAP
Col Jeffery N. Stickel, CAP
Col Dion E. DeCamp, CAP
Col Stephen A. Senderling, CAP
Col Roy L. Stephenson, CAP

NORTH CENTRAL REGION
*Col Rex E. Glasgow, CAP
Col Ralph Tomlinson, CAP
Col Bernard F. King, CAP
Col Stephen G. Miller, CAP
Col Joe E. Casler, CAP
Col Warder L. Shires, CAP
Col K. Walter Vollmers, CAP
Col Mary F. Donley, CAP

Region Commander
Colorado
Idaho
Montana
Utah
Wyoming

Region Commander
Iowa
Kansas
Minnesota
Missouri
Nebraska
North Dakota
South Dakota

Region Commander
Alaska
California
Hawaii
Nevada
Oregon
Washington

SOUTHWEST REGION
*Col Thomas L. Todd, CAP
Col John J. Varljen, CAP
Lt Col Joseph Jensen, CAP(Proxy)
Col Rodney W. Ammons, CAP
Col Frank A. Buethe, CAP
Col Virginia P. Keller, CAP
Col Robert F. Eldridge, CAP

Region Commander
Arizona
Arkansas
Louisiana
New Mexico
Oklahoma
Texas

*Voting Members of National Executive Committee
** Non voting members of National Executive Committee

15
2

OTHER CORPORATE OFFICIALS
Mr. Al Allenback
Mr. Don R. Rowland
Mr. Paul J. Capicik
Mr. Ray Bean (acting)
Ms. Susan Easter
Mr. John A. Salvador
Mr. Mark Richardson (acting)
Mr. Stanley Leibowitz
Mr. James E. Shea

Executive Director
Senior Director, Strategic Comm. & Plans
Chief Information Officer
Director, Leadership Dev. & Membership Services
Chief Financial Officer
Director, Operations
Director, Logistics & Mission Support
General Counsel
Director, Strategic Partnerships

4

AGENDA ITEM 1

LG

Action

SUBJECT: Ratification of Regulations
CAP/CS – Col Kauffman
INFORMATION BACKGROUND:
Constitution Article XX, effective 27 Feb 01, requires that, in the normal course of
events, regulations shall be adopted and maintained by the National Commander and
shall be ratified by a majority vote of the National Board.
The following regulation is ready for ratification:
CAPR 60-11

Pilot Continuation Training Program
PROPOSED NATIONAL BOARD ACTION:

The National Board vote to ratify the proposed regulations.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
This regulation is completed and staffed or is expected to be prior to the National Board
meeting.
CAP USAF HEADQUARTERS’ COMMENTS:
CAP-USAF will provide inputs via separate correspondence.
COMMITTEE RECOMMENDATION:
The Operations Committee recommends approval for CAPR 60-11.
NATIONAL BOARD ACTION:
COL KAUFFMAN/CS MOVED and COL TODD/SWR seconded that the National
Board ratify CAPR 60-11, Pilot Continuation Training Program.

MOTION CARRIED BY MAJORITY VOTE.
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and
publication and distribution of regulation.

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March 2005 National Board

AGENDA ITEM 2

DO

Action

SUBJECT: Mission Pilot Specialty Ratings
DE Wg/CC – Col Opland
INFORMATION BACKGROUND:
CAP is experiencing declining membership nation-wide. Many of these are first-year
members, and many are pilots who join in order to fly for CAP. The primary way for
pilot members to contribute is through ES qualification—in fact, we motivate most of
them to join based on our operational missions. Unfortunately, it takes a long time and
a great deal of effort for a new pilot to become qualified as a mission pilot, and we are
losing new pilot members as a consequence.
CAP Regulation 60-3, CAP Emergency Services Training and Operational Missions,
currently defines two specialty ratings for mission pilots: “Search and Rescue
(SAR)/Disaster Relief (DR) Mission Pilot (MP)” and “Transport Mission Pilot (TMP)”.
MPs require 200 hours Pilot-in-Command (PIC) time, 50 hours cross-country flying, plus
extensive training, and TMPs require 100 hours PIC time, 50 hours cross-country flying,
plus no training (beyond General ES (GES)). In order to become a MP, a new pilot
member must complete Level I of the Professional Development program, learn and
negotiate our CAP Form 5 checkride process to become qualified as a CAP Pilot, and
then undergo extensive training, usually over a period of months, in order to attempt a
CAP Form 91 MP checkride. In between becoming a CAP Pilot and a MP, they may, if
qualified, participate in missions as a TMP, but these opportunities are usually quite
limited (per CAPR 60-3).
If CAP offered a way for new, but experienced, pilot members to contribute more
meaningfully to mission flying much sooner, these members would be more likely to
stay, because they would feel like they were making a valuable contribution.
CAPR 60-3 currently defines three levels of qualification for the specialty ratings of
Incident Commander, Agency Liaison, and Ground Team Member. Each of these
levels is characterized by increased experience, and the ability to handle more complex
missions. If a similar structure were established for pilot specialty ratings, the following
benefits potentially accrue:
1. new pilots are less likely to quit, because they become qualified sooner, with
fewer obstacles, and so can begin making a contribution sooner;
2. pilots are motivated to continue training for enhanced qualification(s), which
leads to increased safety as well as increased member retention;
3. greater numbers of mission-capable pilots become available, thereby enhancing
CAP’s mission readiness and capabilities;
4. Further increase safety by granting Incident Commanders increased operational
flexibility, due to increased numbers of mission-qualified personnel available, and
the ability to task an appropriately-trained pilot for a corresponding mission.
One possible approach might be to convert the current TMP rating into “Mission Pilot –
Level 3”, and create a new rating “Mission Pilot – Level 2”. This new rating would be
roughly equivalent to today’s SAR/DR Mission Pilot (including the 200-hour PIC
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March 2005 National Board
requirement, 175 hours PIC for trainee, and 50 hours cross-country flying, so that our
FAA and insurance requirements remain the same), but would not include electronic
and visual search techniques training. This would essentially become a “DR/Homeland
Security (HLS)” pilot rating, capable of flying aerial imagery and similar missions. The
“Mission Pilot – Level 1” rating would include all the training requirements for today’s
SAR/DR Mission Pilot, plus include training in the specialized search functions of the
GPS units in our aircraft, as well as training in the use of the new Becker DF units.
PROPOSED NATIONAL BOARD ACTION:
The National Board vote to task HQ CAP/DO to convert the existing mission pilot
specialty ratings into three levels, generally as described above, with input from the
Operations Committee, and present a proposal for ratification to the May 2005 NEC.
ESTIMATED FUNDING IMPACT:
None.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
National Headquarters can accomplish the requested action if the National Board
approves this item. Under our exemption to FAR §61.113(e), we are required to give
the FAA 30 days notice before going into effect.
CAP USAF HEADQUARTERS’ COMMENTS:
CAP-USAF does not concur for two reasons.
1. This proposal provides no clear evidence that CAP’s declining membership is
due to the lack of a three-tiered Mission Pilot structure. Nor does this proposal
provide any meaningful data that the current two-tiered structure is significantly
impacting CAP’s safety, mission readiness, or operational flexibility.
2. CAP pilot participation in most missions other than SAR is indorsed because of
the experience and skills sets developed during the SAR mission crew training.
Many of mission profiles flown in the DR and HLS arena are more demanding
than single aircraft SAR missions. Crew management, procedural knowledge,
systems knowledge, and overall situational awareness requirements are
generally much higher than the basic SAR mission. We do not think it prudent to
lower pilot qualifications for CAP pilots to participate in more complex missions in
more demanding environments.
Overall, CAP-USAF believes a proactive professional development officer/mentor which
quickly guides new members into the appropriate training programs and tracks the
member’s progress against a developed training timeline will have better results than
changing mission pilot qualifications.

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March 2005 National Board
COMMITTEE RECOMMENDATION:
The Operations Committee does not recommend approval of this agenda item. It would
make it more complicated for Incident Commanders if CAP did this because the ICs
would have to keep track of which level their Mission Pilots were both for initial mission
assignment and also for possible re-tasking to a higher priority mission. In addition,
several committee members felt that creating a new level of Mission Pilot would not be
beneficial because they wouldn’t have the minimum knowledge and experience to
perform the vast majority of missions CAP gets tasked to do. The Operations
Committee did recommend looking at the Transport Mission Pilot guidance to see if
there are other missions these pilots could safely perform in addition to what is already
listed in CAPR 60-3.
REGULATIONS AND FORMS AFFECTED:
CAP Regulation 60-3, CAP Emergency Services Training and Operational Missions.
CAP Form 91, CAP Mission Pilot Checkout.
NATIONAL BOARD ACTION:

This agenda item was withdrawn by the sponsor.

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March 2005 National Board

AGENDA ITEM 3

DO

Action

SUBJECT: VHF Repeater Requirements Study
CAP/CS – Col Kauffman
INFORMATION BACKGROUND:
Information presented by CAP/CC Special Assistant for Communications
Lt Col Moe Thomas
A major effort has been underway in the communications community to document
CAP’s future repeater requirements in the 2008 narrowband era. All the wings have
studied their requirements and filed applications for future repeater needs. The region
communications staffs have reviewed those applications and forwarded them to the
National Repeater Coordination Group (NRCG). The NRCG is composed of two
representatives from each region appointed by the region commander. The NRCG has
completed a final review of the wing applications and assembled a national repeater
requirements plan which will be briefed to the National Board. With the NB’s approval,
this new repeater requirement plan will go forward to the AF for their review/approval.
Once the AF approves the repeater plan, CAP will amend the Communications Table of
Allowances and develop a funding plan for this project.
PROPOSED NATIONAL BOARD ACTION:
The National Board vote to approve the repeater plan proposed by the National
Repeater Coordination Group.
ESTIMATED FUNDING IMPACT:
The Air Force has appropriated $5.8 M for CAP’s VHF Repeater requirements.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
National Headquarters supports this plan.
CAP USAF HEADQUARTERS’ COMMENTS:
CAP-USAF will review the plan when it is presented to us.
COMMITTEE RECOMMENDATION:
This item is being proposed by the committee.
REGULATIONS AND FORMS AFFECTED:
To be determined.

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March 2005 National Board
NATIONAL BOARD ACTION:
LT COL THOMAS presented a slide briefing (Atch 4). A paper copy of the slides was
distributed to the board members.
Later in the meeting, a point of order was raised that there was proposed action under
this agenda item. There was clarification that the National Repeater Coordination
Group had not yet completed its study and requested no action at this time.

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March 2005 National Board

AGENDA ITEM 4

LM

Action

SUBJECT: Change to CAPR 160-1
SWR/CC – Col Todd
INFORMATION BACKGROUND:
Based on Dr Greenstone’s article in this month's CAP News that outlines the future of
CAP Health Services, I would like to propose the following amendment to CAPR 160-1.
The amendment will add Certified Athletic Trainers (ATC) to the list of professionals
who may serve as Health Services Officers (HSO). ATCs are trained professionals
whose training requires a rigorous four year college curriculum and over 1,500 hours of
practical skills experience in order to obtain professional certification by the National
Athletic Trainers Association (www.NATA.org). ATCs are well prepared to serve all the
roles of HSO and may well be the best trained individuals to provide oversight and first
provider care at the encampments and missions. The current NATA president is
pleased to offer his assistance in promoting CAP membership within his organization.
PROPOSED NATIONAL BOARD ACTION:
The National Board vote to amend CAPR 160-1 to include Certified Athletic Trainers to
the list of professionals who may serve as HSOs.
ESTIMATED FUNDING IMPACT:
Printing cost.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
National Headquarters has no objection to adding this to CAPR 160-1.
CAP USAF HEADQUARTERS’ COMMENTS:
No comments.
COMMITTEE RECOMMENDATION:
The Development Committee recommended that this item be sent to the Health
Services Group for review.
Health Services Group comments:
The objective standard against which this request should be measured and decided is
whether or not the United States Air Force recognizes and appoints as officers, or in
any other medical enlisted capacity, Certified Athletic Trainers. If the Air Force appoints
or accepts Certified Athletic Trainers as Medical Service Officers, or as enlisted medical
personnel, then we should allow their appointment in CAP as Health Service Officers. If
the Air Force does not, we should decline also.
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March 2005 National Board
REGULATIONS AND FORMS AFFECTED:
CAPR 160-1, The CAP Health Service Program.
NATIONAL BOARD ACTION:

This agenda item was withdrawn by the sponsor.

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March 2005 National Board

AGENDA ITEM 5

LM

Action

SUBJECT: Revocation of CAPR 160-2, Authorized
Medical Care in USAF Hospitals
CAP/CS – Col Kauffman
INFORMATION BACKGROUND:
Information presented by Director, Health Services Group
Col Greenstone
Civil Air Patrol currently has a regulation that describes the care CAP members are
entitled to receive at USAF hospitals. The information contained in this regulation
comes directly from the Air Force governing directives and cannot be changed or
amended by Civil Air Patrol. While Civil Air Patrol members need to be aware of what
medical treatment they may be entitled to on a military installation, it is more appropriate
to include this information in a CAP pamphlet instead of a regulation. Since CAPR 5-1,
Publications Management, states that only the National Board or National Executive
Committee can revoke a regulation, the change to a pamphlet cannot be made without
approval.
PROPOSED NATIONAL BOARD ACTION:
The National Board approve revoking CAPR 160-2, Authorized Medical Care in Air
Force Hospitals, and including this information in a new CAP pamphlet.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
CAP USAF HEADQUARTERS’ COMMENTS:
Concur.
COMMITTEE RECOMMENDATION:
The Health Services Group fully supports this proposal.
REGULATIONS AND FORMS AFFECTED:
CAPR 160-2, Authorized Medical Care in Air Force Hospitals.

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March 2005 National Board
NATIONAL BOARD ACTION:
COL KAUFFMAN/CS MOVED and COL TODD/SWR seconded that the National
Board revoke CAPR 160-2, Authorized Medical Care in Air Force Hospitals.
The parliamentarian clarified that the National Board does not need to approve
pamphlets. Pamphlets are issued by National Headquarters with National Commander
approval.

MOTION CARRIED WITH NO DISSENTING VOTES.
FOLLOW-ON ACTION. National Headquarters revocation of CAPR 160-2 and
issuance of a pamphlet outlining authorized medical care in USAF hospitals.

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March 2005 National Board

AGENDA ITEM 6

XP

Action

SUBJECT: Committee Reports
CAP/CS – Col Kauffman
Committees

1. Finance Committee

Col Angel

COL ANGEL/NFO presented a slide briefing (Atch 5).
COL ANGEL stated that copies of the slide presentation were distributed to National
Board members and the actual minutes of the 3 March 2005 Finance Committee
meeting were distributed to members of the NEC.

2. Development Committee

Col Robinson

COL ROBINSON presented a slide briefing (Atch 6) on the following three items.
1. Modifications to Embroidered Insignia Worn on the BDU.
The committee recommended disapproval of a proposal to modify current
embroidered insignia to the style currently used by AF (OD green backing with
blue/brown thread) and an alternate proposal to modify current insignia to OD
green background with white thread.
No action was taken by the National Board.
2. Grade Insignia on BDU.
COL ROBINSON/RMR MOVED and COL TODD/SWR seconded that the National
Board approve the committee recommendation that, effective immediately, all
members—cadet and senior members—will remove the CAP cutout from the left
collar of the BDU and replace with appropriate grade insignia, with
implementation required by 30 September 2005.

MOTION CARRIED WITH NO DISSENTING VOTES.
FOLLOW-ON ACTION. Implementation of policy, notification to the field, and change to
regulation.
3. Modification to EMT/Paramedic Badge.
COL ROBINSON/RMR MOVED and COL GLASGOW/NCR seconded the committee
recommendation that the National Board approve the 3-level EMT/Paramedic
badges and eliminate the wear of an EMT patch on the left BDU pocket.
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March 2005 National Board

MOTION CARRIED WITH NO DISSENTING VOTES.
FOLLOW-ON ACTION: Implementation of policy, notification to the field, and change to
regulation. There was agreement that the phase-in date would be set by National
Headquarters.
NOTE: There was clarification that members would wear these badges according to
their individual state licensure levels as an EMT.

3. Operations Committee

Col Hartman

COL HARTMAN reported that three items recently submitted to the committee are in
progress:
1. Proposal for change to CAP Form 104 to make it more detailed—more like a
flight plan. This proposal will be worked and reported at the next meeting.
2. Proposal from California to consider consolidating several forms into a
standardized national CAP form.
3. Proposal to consider another possible form as part of the risk assessment
plan.
Later in the meeting, Maj Gen Wheless stated that, in light of recent discussions, he is
requesting that the Operations Committee, in coordination with the headquarters staff,
review our existing mission specialty qualifications for pilots and propose any suggested
changes to the Summer National Board. He added that a written request would be
given to Col Hartman.
FOLLOW-ON ACTION. Operations Committee action – National Headquarters staffing,
as requested, and inclusion in the 2005 August National Board agenda.

4. Professional Development

Col Courter

COL COURTER provided a written Professional Development Committee report which
was distributed to the board members. Col Courter also reviewed the mission of the
committee: “Responsible for aerospace education, professional development, cadet
programs, and the chaplaincy. The committee will provide expertise for program
development and implementation, review procedures for effectiveness and relevancy,
and research and recommend viable evaluation processes.”
COL COURTER, on behalf of the Civic Leadership Academy 2005, presented its polo
shirt to Maj Gen Wheless.
COL GLASGOW/NCR noted that Col Courter is director of the civic leadership activity
and commended her for all her efforts in support of this activity.

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March 2005 National Board

5. Information Technology Group

Col Opland

COL OPLAND provided a report, MEMORANDUM FOR NATIONAL BOARD, Subject:
Report of IT Group Activities, 4 March 2005, with two attachments: (1) Current Major IT
Software Development Projects, and (2) List of all the IT projects with priorities (Atch 7).
Col Opland noted that as new IT projects are approved the priorities change. The
subject of priorities was discussed during the National Board meeting.
COL OPLAND also provided information from the Nov 04 NEC meeting (Agenda Item 6)
regarding distribution of computers to the field.

6. Advanced Technology Group

Col Alexa

COL ALEXA briefed the rollout of the Airborne Real-Time Cueing Hyperspectral
Enhanced Reconnaissance (ARCHER) system (Atch 8). He emphasized that great
emphasis is being placed on training for this system.
MAJ GEN WHELESS commented that, with the assignment of Gippsland and Cessna
aircraft, the aircraft will be equipped with the SDIS (satellite-transmitted digital imaging
system) modem. If a Gippsland aircraft is delivered that becomes operationally ready
before we have an HSI unit to put in it, he will temporarily assign the Gippsland so that
people in the field can begin to use it—pilots, co-pilots, and teams can get used to the
aircraft. Where the aircraft are going to be permanently assigned has not yet been
determined.
MAJ GEN WHELESS added that there are certain aspects of the ARCHER system that
the Naval Research Lab and Air Force Research Labs said should not become a part of
our briefings because they are classified. There will be briefing sheets and slides
available for members of the board so that they can take them back to their units and
brief the essentials of the system.

7. Cadet Programs Sub Committee

Col Glasgow

COL GLASGOW noted that the Cadet Programs Committee has a unique feature—it
includes headquarters cadet staff members and representatives from each region, the
Cadet Advisory Council (CAC), and the Spaatz Association. The representatives from
each region are in attendance this morning. The chairperson of the committee, Cadet
Lt Col Kaycee Gilbert, and the other cadets in attendance joined Col Glasgow in the
front of the room. Col Glasgow presented a committee briefing (Atch 9) and distributed
a MEMORANDUM FOR ALL UNIT COMMANDERS, Subject: Policy Letter – Revision
to the Cadet Physical Fitness Test Standards, 18 February 2005 (Atch 10) signed by
the National Commander, effective immediately (18 Feb 05).
Col Glasgow stated this change to the physical fitness program is called the 2 out of 3
rule, which should correct about 90 percent of the failure-rate problem. This policy will
be included in the March all-unit mail. It has been put on the web site for notification so
17

March 2005 National Board
it is official and is already out in the field. There are other options and changes that
have been brought to the committee by the CAC. Under discussion are:




Limiting CPFT for the Curry Level (as is done with the aerospace).
Offering the free uniform after cadets have achieved the first rank.
Train the trainer—some senior members need to be better trained. If cadets do
not have senior leaders who are familiar with their program, they are not going to
have the retention either.

COL GLASGOW mentioned other cadet ideas that will be brought forward for
consideration as they are developed.
COL GLASGOW briefed on other new cadet programs activities: Three national cadet
special activities: (1) AMMA at the Cessna Plant in Independence—an opportunity for
career exploration, possibly painting a Cessna aircraft, hanging a wing, riveting, touring
the plant to see how aircraft are manufactured. (2) The cadets will be exposed to
various engineering departments, including a visit to the Air Force Research Lab. (3) A
third Space Command activity. There are now a total of 40 national cadet special
activities.
COL GLASGOW expressed appreciation to two members who have not previously
been recognized—Col Granville, NY/CC; and Lt Col Warren Vest who worked on the
cadet orientation reimbursement program. CAP went on-line with a new way for your
designees to submit the information (previously submitted on Form 7) electronically.
COL GLASGOW reported that on Thursday he requested the Finance Committee to
approve $45,000 for glider funding. The funding was readjusted and $45,000 was
approved to continue the cadet orientation glider program, primarily due to the $50,000
contribution by Intergraph. This funding will be handled similar to the cadet orientation
powered flight program.
MAJ GEN WHELESS asked the region commanders to stand and the visiting cadets to
walk down the center aisle to shake hands with the commanders and pose for a picture.

8. Health Services Group

Col Greenstone

COL GREENSTONE reported on his and Maj Gen Wheless’ visit with the Air Force
Surgeon General. They met in an attempt to establish a relationship with USAF medical
services and CAP health services in much the same way as the chaplain service has
done. The Surgeon General was very receptive to the suggestion that CAP might be of
service to the Air Force in this particular area, utilizing those very well qualified health
services professionals at all levels in CAP. It was an excellent meeting with an
indication that the CAP relationship with the Air Force Surgeon General was greatly
enhanced.
COL GREENSTONE also reported that his group has been working on other exciting
issues. Dr. Kay McLaughlin, the former Health Services Group Chief, is helping staff a
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March 2005 National Board
new first-time CAP specialty track 220 for health services officers and will hopefully
soon be completed. The group has increased its numbers in order to get expanded
assistance from health service professions to deal with the issues of cadet medication
and proposing some new forms in that area. The group has also established a Yahoo
group’s form to solicit additional information to provide input to the National
Commander. The first working group meeting conference call is scheduled for 25
March 2005, and these meetings will be scheduled quarterly. At this meeting he
distributed a form “MEMORANDUM FOR ALL REGION AND WING COMMANDERS,
Subject: Health Services Officers Assigned to Region and Wing Staff, 4 March 2005,”
soliciting input from the commanders on appointment of Health Services Officers in their
areas.

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March 2005 National Board

AGENDA ITEM 7

Action

SUBJECT: Old Business
1. ITEM: CAP Membership Cards: Agenda Item 12, August 2003 NB; Agenda
Item 12, November 2003 NEC; Agenda Item 12-4, May 2004 NEC; Agenda Item 101, August 2004 NB; Agenda Item 10-1 Nov 2004 NEC.
Sponsor: CAP/CS – Col Kauffman
Membership Card Briefing: GLR/CC – Col Webb
INFORMATION BACKGROUND:
The subject of picture membership cards was first discussed by the August 2003
National Board and tabled until the November 2003 NEC meeting. The November 2003
NEC voted to adopt, in concept, a plastic picture membership card with modifications.
A proposed card was then adopted at the May 2004 NEC with the stipulation that these
cards would be for the active senior members only and production would be outsourced.
Other membership categories would continue to receive the current membership card.
The costs of implementing this card and procedures for new members were to be
briefed to the August 2004 National Board. The Board did not receive the presentation.
The Board voted to defer action on the ID card and refer the issue back to the
November 2004 NEC.
Col. Sciss briefed the November 2004 NEC regarding Homeland Security Presidential
Directive 12 (HSPD-12) signed by the President on August 27, 2004; said directive sets
a policy for the adoption of secure and reliable identification card standards for Federal
employees and contractors. In view of this directive and potential ID card designs being
discussed, it was agreed that Col. Webb, GLR/CC, would meet with Col. Sciss and a
representative from the Air Force Access Card Office to discuss I.D. card issues. On 16
December 2004, said meeting took place in Washington, D.C. A consensus was
reached as to two ID card designs that would be acceptable to the AF.
The difference between the two AF approved cards is the manner and location for
placement of the CAP/AF seal. In AF approved design 1, said seal is visibly printed on
the card; in design 2, the seal would be a transparency placed on the clear protective
film that covers the card and would be visible if the card were held at a slight angle; this
later design is how the DoD places its seal on the DoD common access card (CAC) and
while slightly more expensive to produce would be very difficult for someone to forge.
It should be noted that military base commanders determine who can access a facility.
Col. Sciss indicated that a joint AF-CAP letter could be circulated to military facilitates
through AF channels that would announce a date after which military facilities should
only recognize the new photo-ID card for senior members.

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March 2005 National Board

Design 1: Color Seal

Design 2: with custom hologram

Several procedural issues need to be resolved prior to implementing the new card.
1. What do new senior members receive? A picture cannot be recorded until
an individual has a CAPID and access to e-services. New members currently receive a
temporary card until they complete the FBI screening process. Suggest we eliminate
the temporary card and replace it with a post card providing the member’s CAPID,
instructions for accessing e-services to upload their picture, and use as temporary proof
of membership. Once the new member has cleared the screening process and his/her
picture is on file a picture membership card could be produced. If a picture is not on file
when the member completes the screening process, the old style card will be sent.
2. When will current members receive the new card? Current members will
receive a new card upon membership renewal beginning 1 October 2005. If there is no
picture in the system the member will receive the old style card.
3. Do we continue to send cards when individuals are promoted? How do
we handle members who lose cards?
National Headquarters processes
approximately 5,000 promotions, over 6,000 transfers, and over 3,500 requests for
lost/replacement cards annually. Consistent with DoD policy not to show unit
assignment on ID cards, the new CAP photo ID card would not display such information
and this would eliminate re-issuance of approximately 6,000 ID cards annually. Under
this revised system, we estimate producing a total of approximately 42,000 cards
annually for senior members.
4. Funding. The cost of new cards is more than what is currently in the budget
for membership cards. Since other membership categories will continue to receive the
current card we must continue to budget approximately $25,000 to cover the cost of
producing those cards and the custom carriers and envelopes used for the picture
cards. Supplies for the new temporary member postcard and development costs for
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March 2005 National Board
the system modifications will cost approximately $3,500. Our initial research shows that
the new photo card will cost between $1.78 and $2.57 per card compared to the
approximately .41 cost of the current card (price based on producing approximately
48,000 senior member cards per year). The source for funding must be established.
PROPOSED NATIONAL BOARD ACTION:
That the National Board:
1. Approve one of the AF approved photo ID card designs for use by senior
members. Members that do not desire base access may opt out and receive the
current membership card.
2. Approve the suggested procedures for new members and the issuance of a post
card as temporary proof of membership until the FBI screening is complete.
3. Approve the new cards for issuance beginning 1 October 2005.
4. Approve funding for the card by one of the following methods
a. from corporate income generated by the recent dues increase or,
alternatively
b. members electing a one or two year membership renewal would be charged
the difference between the current non-photo ID card cost and the new
photo ID card cost. Members electing to take a three year membership
would be provided the new photo ID card without additional cost and any
shortfall would be drawn from income from the recent dues increase.
5. IT project priorities will be adjusted so picture membership cards will be available
to members on 1 October 2005.
ESTIMATED FUNDING IMPACT:
Dependant on whether NB approves funding from corporate funds or from assessment
to members obtaining card as outlined above.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Suggested implementation date will have to be coordinated with the contractor;
additional lead time may be required.
All costs provided assume no smart chip or magnetic strip included on the card.
Additionally, the cost per card will increase depending on the quantity needed (10% for
quantities between 20,000 and 30,000; 20% for quantities between 10,000 and 20,000;
and 30% for quantities less than 10,000).
If picture cards are complimentary for members who renew for 3 years, funds need to
be identified to cover the cost of these cards. We have been unable to determine how
many members may choose this option. For planning purposes, if 10% of senior
members renew for 3 years, we would have to plan for approximately $9,000 to cover
the cost of these cards. Some one time start-up fees must be funded: $375.00 initial
setup for any card design, plus $3,500 for origination of a custom hologram if Design 2
is selected.
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March 2005 National Board
If Option 4B is chosen, system modifications will have to be made to allow for the
purchasing of cards and the “opt out” option. We estimate these modifications to cost
approximately $13,000. Our estimate for the total funding of this option is $20,000
(postcard, purchase, opt out system, start up fee and hologram).
The National Board may want to consider making this a self-sustaining program.
Approximately 7,000 cards are issued annually as a result of promotions, name
changes, lost cards, etc. We suggest charging $5.00 per card issued to ensure we
cover all costs. Since we are unable to determine how many members would take
advantage of the three-year membership renewal, suggest only one complimentary card
be provided for each three year renewal. Any additional cards required during the three
year period would be purchased. If the Board determines not to make this program selfsustaining, the Finance Committee must identify a funding source which may require
reprioritizing the current unfunded list.
Lastly, if this is to be a Civil Air Patrol photo membership card, we believe the words
“Civil Air Patrol” should be prominently displayed on the card. Additionally, the design
for the back of the card must be determined.
CAP USAF HEADQUARTERS’ COMMENTS:
In general, CAP-USAF concurs with this proposal.
AF/XOS-HA, we must emphasize two important points:

After close coordination with

1. Neither of the proposed cards will provide access to any military facility unless the
CAP member is listed on the base access roster. The proposed cards may be used as
a form of identification to verify the member’s identity, but the new card, in and of itself,
will not provide base access.
2. The statement “ a joint AF-CAP letter could be circulated to military facilities
through AF channels that would announce a date which military facilities should only
recognize the new photo-ID card for senior members” raises several considerations:
-Base access is always at the discretion of the installation commander. Individuals
who request permission to enter a base must possess a DoD Common Access Card
or be on a base access roster. Security personnel cross check the individual’s name
on the access roster with some form of photo identification such as a driver’s
license.
-If the proposed letter were sent, the impact would be to hold CAP personnel to a
higher standard than the general public for base access by dictating that the new ID
card is the only way to identify a CAP member. Thus, we foresee a situation where
some CAP members will be denied base entry, even if their name is on the base
access roster, since the new card is optional and not every member will receive it.
In summary, the proposed National Board action creates a higher standard for
identification requirements for CAP members than what is currently required for access
to military facilities.
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March 2005 National Board
No appropriated funds may be used for photo ID cards.
COMMITTEE RECOMMENDATION:
No committee action.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-2, Civil Air Patrol Membership.
NATIONAL BOARD ACTION:
COL WEBB/GLR stated that his proposal is that the National Board approve design #2;
that National Headquarters continue to issue temporary non-picture IDs while a
person’s FBI background check is pending; that the initial charge be $4.00 for the first
round of issuance; that the IT priorities be adjusted so that this could be initiated by 1
Oct 05; and that we authorize the National Commander to issue a joint letter with the Air
Force announcing the new card as the acceptable ID for CAP senior members.
COL WEBB agreed to separate the issues since some aspects of the proposal appear
to be controversial, as well as the question of whether a picture ID card should be
mandated for access to military installations. The first priority would be for the board to
select a design and then consider the other issues.
COL WEBB/GLR MOVED and COL OPLAND/DE seconded that the National Board
adopt design #2 because it is much more difficult to forge and it is in keeping
with the AF CAC (common access card) design.
MAJ GEN WHELESS restated the motion to read: “to adopt design #2 as the new
card for Civil Air Patrol.” Col Webb agreed with the restated motion. Gen
Wheless added that the only other issue is whether, as a board, we will order that
card as the only card that you may use to gain base access, regardless of the fact
that the base commander might recognize another type of card. Col Webb agreed.
MS. PARKER/LMM stated that the original intent of the picture ID card was that it would
be for active senior members only; that other categories—cadets, cadet sponsors,
patrons or anyone else involved would not have this card. She asked for clarification.
Col Webb clarified that the new card was intended for active senior members.
COL VOLLMERS/ND MOVED TO AMEND the motion to change the card as
follows: (1) remove the words “Identification Card,” (2) include the rank by the
name—eliminating the need for the word “Grade,” (3) In the space left by the
suggested 2 change, include “Civil Air Patrol” in larger letters than appear on the
seal. NOTE: He later withdrew (1) removing the words “Identification Card.”

MOTION TO AMEND FAILED BECAUSE THERE WAS NO SECOND.

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March 2005 National Board

MOTION TO SELECT DESIGN #2 CARRIED WITH NO DISSENTING
VOTES.
COL WEBB/GLR MOVED and COL HEABERLIN/KY seconded that National
Headquarters continue to issue a temporary non-picture ID card until the FBI
screening is complete; that there will be an initial charge of $4.00 for the new
card; that IT priorities be adjusted so they can accomplish this card by 1 October
2005.
COL OPLAND/DE MOVED TO AMEND and COL TODD/SWR seconded to strike the
language of “1 October 2005” and substitute language specifying that the card
will be implemented at such time as the technology standards are aligned with
those used by the Air Force and that the national IT priorities have been
appropriately completed.
COL ANGEL/NFO clarified that this card is being designed to pay for itself so money will
not be taken away from other programs, and the collection of $4.00 will be set aside and
used for the start-up and implementation of this program. This is one of the reasons it is
proposed as an optional card.

MOTION TO AMEND DEFEATED BY MAJORITY VOTE.
COL PALERMO/CT PROXY asked for clarification as to whether the new card would be
optional. Col Webb clarified that this issue will be decided in a separate motion.

ORIGINAL MOTION CARRIED BY MAJORITY VOTE.
COL WEBB/GLR MOVED and COL HEABERLIN/KY seconded that the National
Board authorize the National Commander to issue a joint letter with the Air Force
announcing the new ID card as THE acceptable ID card for senior members.
WITH NO OBJECTION FROM THE NATIONAL BOARD, THE ABOVE MOTION WAS
WITHDRAWN FOR THE PURPOSE OF MAKING THE FOLLOWING MOTION
COL WEBB/GLR MOVED and COL TODD/SWR seconded that ID card design #2 be
the sole ID card to identify CAP senior members who seek access to any military
facility; and that the National Commander be authorized to enter into a joint letter
with the Air Force announcing this new policy.
LT COL JENSEN/AR PROXY MOVED TO AMEND and COL CARR/OH seconded
that the National Board strike the words “who seek access to any military facility”
from the motion.

MOTION TO AMEND DEFEATED BY MAJORITY VOTE.
MAJ GEN WHELESS clarified the main motion as follows: “If you pass it, then
this card—design #2—will be a requirement for any Civil Air Patrol senior
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March 2005 National Board
member who seeks access onto a military base. If you defeat it, the card remains
an optional card for those who would like to have it along with the other original
card which does not have a picture which is issued at no cost.”
COL SENDERLING/OR MOVED TO AMEND and COL OPLAND/DE seconded that
the National Board vote to substitute the word “sole” with the word “preferred.”

MOTION TO AMEND CARRIED BY MAJORITY VOTE.
AMENDED MOTION CARRIED BY MAJORITY VOTE (HAND COUNT).
NOTE: The amended motion reads as follows: “That ID card design #2 be the
preferred ID card to identify CAP senior members who seek access to any military
facility; and that the National Commander be authorized to enter into a joint letter
with the Air Force announcing this new policy.”
FOLLOW-ON ACTION: Implementation of new policy and notification to the field.

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March 2005 National Board
2. ITEM: Multi-Year Renewal: Agenda Item 15-4, March 2004 NB; Agenda Item
11-2, May 2004 NEC; Agenda Item 10-1, August 2004 NB.
Sponsor: CAP/CS – Col Kauffman
Membership Card Briefing: GLR/CC – Col Webb
INFORMATION BACKGROUND:
The issue of multi-year membership renewals was first discussed by the March 2004
National Board which sent the item to the Development Committee for further study.
The Development Committee reported to the May 2004 NEC that it had no objection to
multi-year cards for senior members as long as the card expiration date matched the
membership expiration date. The practice of allowing members the option to renew for
multiple years could be convenient for the members, would be consistent with DoD ID
cards that are valid for up to three years and could represent a cost savings in
mailing/printing renewal reminders and membership cards. A disadvantage is that any
increased income from future dues adjustments would be lost.
The May 2004 NEC voted to adopt a multi-year membership card with senior members
having the option to renew for one, two or three years. There would be no price break
for multiple year renewals. The NEC tasked the staff to brief the August 2004 National
Board on an implementation plan; due to time constraints, the item was never briefed.
The National staff has determined that the income for future years collected as a result
of multi-year renewals must be accounted for as “unearned income” and held at the
National level until each annual renewal date. At that time it would be transferred to
“current income” and rebated to the Wing/Region and National treasuries. In order to
accomplish this, changes to both the accounting and membership systems must be
accomplished. The development cost/system modifications are estimated to be
approximately $12,000 Corporate dollars. Prior to starting those modifications several
policy issues need to be resolved.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the following guidelines:
1. All dues will be retained in the National treasury as “unearned income” and
rebated to the member’s current Wing and Region of assignment on each renewal
anniversary date regardless of the member’s Wing/Region of assignment at the time of
the initial payment. No additional dues will be required even if the amount rebated to
the current Wing/Region of assignment is less than the Wing/Region normally charges.
2. Refunds will only be made in the event of death or termination for cause.
3. $12,000 will be allocated in the Corporate budget to cover the computer
software system modifications.
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March 2005 National Board
4. IT project priorities will be adjusted so multi-year renewals will be available to
those members who renew on or after 1 October 2005.
ESTIMATED FUNDING IMPACT:
$12,000 in Corporate funds is required to implement this proposal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
The target date suggested must be coordinated with the IT Group.
CAP USAF HEADQUARTERS’ COMMENTS:
Pending.
COMMITTEE RECOMMENDATION:
The Development Committee reported to the May 2004 NEC that it had no objection to
multi-year cards for senior members as long as the card expiration date matched the
membership expiration date.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-2, Civil Air Patrol Membership.
NATIONAL BOARD ACTION:
COL WEBB/GLR MOVED and COL SHARKEY/SER seconded that the National
Board approve the guidelines listed as 1, 2, 3, and 4 under the PROPOSED
NATIONAL BOARD ACTION.

MOTION CARRIED BY MAJORITY VOTE.
FOLLOW-ON ACTION: Implementation of new policy and notification to the field.

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March 2005 National Board

AGENDA ITEM 8

Action

SUBJECT: New Business
1. ITEM: Operations vs. MIMS Business Rules
This agenda item was added (Atch 11) by Col Eldridge who proposed to have the
National Headquarters’ staff implement the appropriated business rules within MIMS for
the wing commander or a designee to approve certain pilot qualifications by 1 April
2005.
COL ELDRIDGE/TX MOVED and COL SHARKEY/SER seconded the PROPOSED
NATIONAL BOARD ACTION

MOTION CARRIED WITH NO DISSENTING VOTES.
FOLLOW-ON ACTION: National Headquarters staff action, change to MIMS business
rules, and notification to the field by 1 April 2005.
2. ITEM: Automating 108 Process
COL ANGEL/NFO noted that, while the IT Group has 81 listed taskings on its report,
many of them are nearing completion. Form 108 has a departmental priority of #3 and
an NHQ priority of #17. He stated that he had received numerous requests from
volunteers and staff members to bring the 108s on-line to fruition. The system will
improve efficiency, reduce processing costs, and reimburse CAP members more
rapidly. National Headquarters is working on the process and may soon be doing some
limited beta testing on the process.
COL ANGEL/NFO MOVED and COL GREENWOOD/IN seconded the following
RESOLUTION:
BE IT RESOLVED that the National Board supports a resolution to move the
development of 108s on-line to a top priority with a goal of implementation as
soon as practical.
COL RAGLAND/NC MOVED and BRIG GEN PINEDA/NCV seconded that the
National Board table this motion.

MOTION TO TABLE DEFEATED BY MAJORITY VOTE.
MOTION CARRIED BY MAJORITY VOTE.
FOLLOW-ON ACTION: National Headquarters staff action

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March 2005 National Board

AGENDA ITEM 9

Information
SUBJECT: Members for Missions 2005
HQ CAP/LMM – Ms. Parker
INFORMATION BACKGROUND:

During Fiscal Year 2004 CAP membership declined 5% overall, with a 7% loss in cadets
and a 2% loss in seniors. This decline in membership is of great concern due to the
potential limitations to our mission capability as well as the funding implications. Our
records show that approximately 68% of our new members join because they have
been introduced to the organization by a CAP member, friend or family member. The
personal touch is the key to recruiting new members. In order to encourage and
motivate CAP members to continue to recruit we will once again conduct a Members for
Missions Recruiting Campaign. Last year over 4,400 members participated in the
campaign with 191 recruiting 2 or more members during this three month period.
The 2005 campaign will run from 1 April 2005 through 30 June 2005 and is open to all
members. Prizes will be awarded to the top 10 recruiters in two categories—top senior
recruiter and top cadet recruiter. Prizes will also be awarded to the cadet, composite or
senior squadron in each region with the highest overall growth rate during this period.
The campaign rules and a complete prize list are below.
Although cadets are encouraged to participate in this campaign, we realize that the
peak time for recruiting new cadets is in the fall when school begins.
A special
campaign for cadets recruiting cadets will be held during the months of September,
October and November. Details of this campaign will be unveiled at the summer
National Board meeting.
Funding
Campaign will cost approximately $8,000. Funds are already in the budget.

Rules
2005 Members for Missions Recruiting Campaign
1. Individual prizes are based on new members recruited, renewals do not count.
Individuals rejoining after 1 year will count as new members.
2. Membership applications must be signed by the new member and processed
between 1 April and 30 June.
3. The individual listed as recruiter must be a member in good standing at the close
of the campaign to qualify for prizes.

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March 2005 National Board
4. Only one member will be credited for recruiting the new member. The member’s
name and CAPID must appear on the membership application.
5. Applications returned by National Headquarters for incorrect or inadequate
information cannot be considered unless they are corrected and processed prior
to the end of the campaign. Therefore recruiters should carefully screen the
application to ensure all information is present and correct. National
Headquarters cannot accept telephone calls as a way to add recruiters to forms
already received.
6. Anyone receiving payment for recruiting (either senior or cadet) members from
any organization including Middle School Initiative Programs, state supported
programs or employees of Civil Air Patrol are not eligible to participate in this
campaign.
7. Applications paid for by an outside/sponsoring agency do not count toward
recruiting credit.
8. National Headquarters will maintain a record of all new members and their
recruiters. In case of a tie, a drawing will be held at National Headquarters.
Winners will be announced ASAP after the close of the campaign.
9. Squadron strength will be recorded at the beginning of the campaign and overall
growth at the end of the campaign will determine the winner. Members
transferred into the squadron because of the deactivation of other units will not
count toward overall growth rate.

Prizes
SENIORS
1st:

VIP trip for two to National Board (includes registration, banquet, hotel and
airfare) and 2 year free membership
2nd: Topo Megellan Sport Trak Color GPS and 1 year free membership
3rd: Digital camera and 1 year free membership
4th: Uniform of choice (except Mess Dress) or $200.00 cash and 1 year free
membership
5th: Handheld Palm Pilot/Pocket PC and 1 year free membership
6th: $75.00 CAPMart gift certificate and 1 year free membership
7th: $50.00 CAPMart gift certificate and 1 year free membership
8th: $25.00 CAPMart gift certificate and 1 year membership
9th: 20.00 CAPMart gift certificate and 1 year membership
10th: 1 year membership

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March 2005 National Board
CADETS
1st:

Trip to Cadet Special Activity of choice (must meet selection criteria) Includes
registration, and transportation) and 2 year free membership
2nd: Topo Megellan Sport Trak Color GPS and 1 year free
3rd: Digital camera and 1 year free membership
4th: Uniform of choice or $200.00 cash and 1 year free membership
5th: Game Boy Advance DS with Game and carrying case and 1 year free
membership
6th: Microsoft Flight Simulator 2004 and 1 year free membership
7th: Electra J3 Cub model R/C plane and 1 year free membership
8th: $25.00 CAPMart gift certificate and 1 year free membership
9th: $20.00 CAPMart gift certificate and 1 year membership
10th: 1 year membership
SQUADRONS
The cadet, senior or composite squadron in each region with the highest overall growth
rate during this period will also be awarded a $250 prize. Transfers into the unit will not
count.
MS PARKER/HQ CAP/LMM presented a slide briefing covering the above topics. A
paper copy of the slides was distributed to all members of the board.
In response to a question as to what National Headquarters is doing about retention,
Maj Gen Wheless stated that he was looking at the people responsible for retention.
Gen Wheless added that retention is an important issue and the sub-committee is
looking at that. He stressed that ultimately it is on the leadership’s shoulders and the
commanders in the field are the ones with the personal contact and the opportunity to
hold on to the members.

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March 2005 National Board

AGENDA ITEM 10

Information

SUBJECT: International Air Cadet Exchange (IACE) Update
Col Ellsworth
INFORMATION BACKGROUND:
Col Ellsworth briefed (Atch 12) the National Board on last year’s International Air Cadet
Exchange program and the upcoming IACE program to include number of cadets and
countries participating.
COL GLASGOW/NCR expressed appreciation to Col Ellsworth and his staff and Ray
Bean and the National Headquarters staff for all their efforts in support of this very timeconsuming operation.
MAJ GEN WHELESS encouraged the wing commanders, in their review of the senior
escorts, to take this review very seriously. He added that when the escorts go abroad
they don’t just represent you, the Civil Air Patrol, and me but they represent the United
States of America—its President and the entire population. It is a very serious
responsibility and one that he tries to emphasize. He also reminded commanders that
when they volunteer to host foreign cadets that they are able to fulfill promised activities
or give valid reasons for not being able to do so.

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March 2005 National Board

AGENDA ITEM 11

Information

SUBJECT: Chaplain Program Update
Chief of Chaplain Services – Ch, Col Sharp
INFORMATION BACKGROUND:
Ch, Col Sharp updated (Atch 13) the National Board on programs and activities within
the CAP Chaplain Services. He reported that his group is working with National
Headquarters to put the semi-annual chaplain’s report on-line. Col Sharp also reported
that CAP chaplains, during the period 1 July – 31 December 2004, participated in over
14,500 activities; spent 54,072 hours in service; traveled 536,391 miles; and personally
spent $179,500. Col Sharp stated that semi-annual reports are missing from RI, VT,
DE, AL, IA, ND, and the Congressional Squadron.

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March 2005 National Board

AGENDA ITEM 12

Information
SUBJECT: Parliamentarian Briefing
Col Karton
INFORMATION BACKGROUND:

Col Karton presented a briefing covering parliamentarian rules and procedures for
National Board members.
Highlights of the briefing are:
Rules of Order
Intended to:
1) Facilitate, not obstruct
2) Permit Majority Rule while ensuring the right of the minority to be heard
General Rules
1) No one may speak without being first recognized by the chair – not the person
holding the floor.
2) Statements, questions, etc., are directed to the chair.
3) One person speaks at a time.
4) No person may speak more than once on an issue, except the chair, until all other
persons have had an opportunity to speak once.
5) A person is out of order when he/she starts to make a speech without being
recognized by the chair.
6) Remarks are out of order when they are insulting, profane, or otherwise offend
decency.
Motions – In General
1) Most motions may not be made if another has the floor. Motions to raise a question
of privilege, raise a question of parliamentary inquiry, appeal a decision of the chair
and raise a point of order are the principal exceptions.
2) Motions must be offered by a member of the National Board with voting power and
then seconded by another voting member of the National Board. If a motion does
not receive a second, it fails.
3) A committee recommendation or request for action has no automatic status as a
motion. It, like other motions, must be offered as a motion by a voting member of
the National Board and must be seconded by another voting member of the National
Board. Without a motion and a second, the recommendation or request simply dies
or fails.
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March 2005 National Board
Questions of Privilege
1) Relates to rights and comfort of the assembly as a whole or of any member.
2) May be of sufficient urgency to interrupt another who has the floor (urgency decided
by the chair)
3) Does not require a second – Is not debatable – Is not amendable.
4) Is granted or denied by the chair – there is no vote unless the decision of the chair is
appealed.
Point of Order
1) Questions a decision by the chair.
2) Must be raised immediately after the alleged error (except in the case of a clear
violation of the Constitution or By-Laws.
3) May interrupt another who has the floor.
4) Does not require a second – Is not debatable – Is not amendable.
5) Is “well taken” or “not well taken” by decision of the chair – there is no vote unless
decision of the chair is appealed.
Point of Information (Point of Parliamentary Inquiry)
1)
2)
3)
4)
5)

Must relate to pending business.
May interrupt another who has the floor (but, if abusive, may be ruled out of order).
Does not require a second – Is not debatable – Is not amendable.
Is answered by the chair.
Is not appealable.

Appeal Decision of the Chair
1)
2)
3)
4)
5)
6)

Any decision may be appealed.
May interrupt another who has the floor.
Is out of order if not made immediately after decision appealed.
Requires a second.
If debatable, it is subject to motions to table and to close debate.
Not debatable if motion pending is not debatable or if ruling relates only to decorum,
violation of rules or order of business.
7) Is not amendable – may not be renewed.
8) Requires simple majority.
Motion on the Table
1) Applies to main question, appeals, votes on questions of privilege and
reconsideration.
2) May not interrupt another who has the floor (movant must be recognized).
36

March 2005 National Board
3) Requires a second.
4) Is not debatable – Is not amendable.
5) Requires a simple majority.
Motion to Call the Previous Question (Call the Question) (Close Debate)
1)
2)
3)
4)
5)

Applies to any debatable motion.
May not interrupt another who has the floor (movant must be recognized).
Requires a second.
Is not debatable – Is not amendable.
Requires 2/3 majority.

Motion to limit debate (to end debate after a predetermined amount of time or at a
predetermined time) is substantially the same as a motion to call the previous question
except it may be amended and it is debatable.
Motion to Take from the Table
1)
2)
3)
4)
5)
6)

Applies only to motion which was tabled.
May be made any time after motion to which it relates was tabled.
May not interrupt another who has the floor (movant must be recognized).
Requires a second.
Is not debatable – Is not amendable.
Requires a simple majority

37

March 2005 National Board

Administrative Announcements
1.

A video that recently ran nationally on CNN as part of CNN’s defending
America series was shown to the board members. Col Rock Palermo,
Personal Advisor to the National Commander, was featured in this segment.
The National Commander commented that it was significant that CNN covered
Civil Air Patrol performing a target intercept exercise for the Air Force, but more
significantly, that CNN focused on the unselfish service of CAP’s volunteer
members.

2.

Maj Gen Roger W. Burg, USAF, Director of Strategic Security in the Office of
the Deputy Chief of Staff for Air and Space Operations, HQ USAF, a special
guest speaker, covered the subject of “Integrity in Action” as a part of the
National Commander’s professional development program outlined in his
Integrated Command Plan announced in August 2004. An eagle made from
Alabama clay was presented to Gen Burg in appreciation for his appearance
today and for support of CAP in the homeland security area.

3.

Maj Gen Wheless announced that the Intergraph Corporation, Huntsville, AL, is
the latest contributor to CAP’S Corporate Partner Program, in the amount of
$50,000.00 to help fund cadet activities. Mr. Tom Speer, Executive Manager of
Intergraph, (also a mission pilot for Civil Air Patrol in the North Carolina Wing)
was introduced and thanked for this contribution.

4.

During the National Commander’s Update, Gen Wheless outlined a 12-step
Safety Program, and provided a revised Safety Pledge, which was recited by
the board members. Copies of the safety program and pledge were distributed.

5.

During the Executive Director’s Update, a film clip on some possible future
segments for showing on MSNBC, CNN, and other areas was shown to board
members.

6.

During the Senior Air Force Advisor Update, quick reference sheets on Federal
Tort Claims Act (FTCA) and Federal Employees’ Compensation Act (FECA)
were distributed to board members.

7.

Mr. Gary Woodsmall, HQ CAP/SE, presented a slide briefing on Safety.

8.

Mr. R. Cameron Ballantyne, Media Relations Coordinator, American Red Cross
of the National Capital Area, accepted a donation from the members of Civil Air
Patrol in the amount of $10,024.59 to support the victims of the recent tsunami,
which struck the countries surrounding the Indian Ocean. Mr. Ballantyne
expressed his appreciation for this donation and for CAP’s assistance in
helping the Red Cross respond to disasters.

38

9.
10.

March 2005 National Board
Maj Gen Wheless noted an article about CAP’s ARCHER program in the 4 Mar
05 edition of the Philadelphia Inquirer entitled, “A New Eye in the Sky.”
Maj Gen Wheless welcomed new members to the National Board and Brig Gen
Pineda assisted in the presentation of National Board badges to the following
named commanders:
Col Robert Diduch, Commander, New Jersey Wing (NER)
Col Kathryn J. Walling, Commander, Maryland Wing (MER)
Col Larry J. Ragland, Commander, North Carolina Wing (MER)
Col Richard L. Moseley, Commander, Virginia Wing (MER)
Col Joseph J. Martin, Commander, Florida Wing (SER)
Col Herman Liboy, Commander, Puerto Rico Wing (SER)
Col James E. Fletcher, Commander, Idaho Wing (RMR)

11.

Maj Gen Wheless recognized the following departing members of the National
Board:
Col Jay R. Burrell, Commander, Illinois Wing (GLR)
Col Warder L. Shires, Commander, Nebraska Wing (NCR)
Col Mary F. Donley, Commander, South Dakota Wing (NCR)
Col Virginia P. Keller, Commander, Oklahoma Wing (SWR)

12.

Col Applebaum/PA expressed appreciation to the National Commander,
National Vice Commander, and National Headquarters staff for their
outstanding support and to all the Southeast Region members who were
involved in searching for a cadet from Pennsylvania who committed suicide
while attending a recent cadet activity in Orlando. He emphasized the need for
unit commanders to ensure that cadets have someone they can talk to,
especially ones who are not able to talk to their parents. The commanders, the
moral leadership officers, or chaplains need to be available for the cadets.

13.

Maj Gen Wheless read a DO note to the wing commanders: “All Civil Air Patrol
check pilots and CFIIs selected to attend the Cessna-provided glass cockpit
training in Independence must be currently qualified in the Cessna 182 in
accordance with CAPR 60-1 before they arrive in Kansas. The Cessna glass
cockpit-training program is entirely focused on teaching our instructors how to
operate the G-1000 system. The training schedule is extremely full and there is
no time available to teach our instructors how to operate a Cessna 182 aircraft.”

14.

Maj Gen Wheless announced the death of Brig Gen Paul Gardner, USAF (Ret),
a former Commander of CAP-USAF, on 14 February 2005.

15.

Cadet Lt Col Angela Patellos, on behalf of the Civic Leadership Academy,
made a presentation to Col Glasgow for his outstanding support of that activity
and for all the hard work he does as chairman of the Cadet Programs
Committee.

39

16.

March 2005 National Board
COL VOGT/SR AF ADV introduced the HQ CAP-USAF/SE, XO, CV, and JA,
as well as the eight CAP-USAF liaison region commanders. Col Vogt
emphasized that board members call the NOC (National Operations Center).
He also reminded them to call on the LR/CCs who are in the regions to help.

THE NATIONAL BOARD WAS IN EXECUTIVE SESSION, 0830 – 1000, SATURDAY,
5 MARCH 2005, for the purpose of allowing Col Palermo/Personal Advisor to the
National Commander, Col Chavez/NLO, Col Leibowitz/GC, and Col Sciss XOS-HATO
to brief the wing and region commanders regarding recent discussions with the FAA.
THE NATIONAL BOARD ADJOURNED AT 1440, SATURDAY, 5 MARCH 2005

40