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National Board Minutes 2004_Winter.pdf

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MINUTES
National Board Meeting Minutes
5-6 March 2004
.

Washington DC

5-6 March 2004
Contents
OPEN SESSION
Action Agenda Items
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Ratification of Regulations ................................................ Col Kauffman ............5
National Board Support ........................................................ Col Pineda ............8
Change to CAPR 60-1 Section 2-12 a. (1)............................ Col Varljen ..........10
Required Supplement to CAPR 62-1 .................................... Col Opland ..........12
FAA Wings Flight Training Program ....................................... Col Webb ..........14
National Historian of the Year ........................................... Col Kauffman ..........17
Membership Category for Coastal Patrol Base Members..... Col Opland ..........18
Ribbon for Attendees of the Honor Guard Academy .............. Col Glass ..........21
Uniform Items ....................................................................... Col Bonner ..........23
Elimination of paper-based CAPF 2 and CAPF 24 ............... Col Opland ..........30
Elimination of paper-based CAPF 2A ................................... Col Opland ..........32
Elimination of paper-based CAPF 27 ................................... Col Opland ..........34

13.

Committee Reports................................................................................. ..........36
1. Finance Committee............................................................................ ..........36
2. Development Committee ................................................................... ..........36
3. Operations Committee....................................................................... ..........36
4. Professional Development Committee............................................... ..........36
5. Strategic/Tactical Evaluation & Planning Committee ......................... ..........36
6. Cadet Programs Committee .............................................................. ..........37
7. Posse Comitatus Committee ............................................................. ..........37
8. Constitution & Bylaws Committee...................................................... ..........38
9. Corporate Aircraft Distribution Committee ......................................... ..........38
10. Infrastructure Committee ................................................................. ..........39
11. Legislative Liaison Committee ......................................................... ..........39

14.

Old Business........................................................................................... ..........41
1. MIMS ................................................................................................. ..........41
2. CAP Paperwork Review..................................................................... ..........45
3. Electronic Signatures ......................................................................... ..........45
4. Additional Business Day at August NB .............................................. ..........45
5. Changes to CAPR 77-1 ..................................................................... ..........45
6. GA-8 Pilot Checkout Requirements ................................................... ..........46

15.

New Business ......................................................................................... ..........48
1. Data Base Access for National Activity Directors............................... ..........48
2. Changes to CAPR 62-1 ..................................................................... ..........48
3. Status of CAP Missions ..................................................................... ..........49
4. 3-Year Identification Card .................................................................. ..........50
1

Information Agenda Items
16.
17.
18.
19
20.
21.
22.

NOVASOL Presentation ......................................................................... ..........51
Commander’s Supplemental Funding “Toolkit”....................................... ..........52
Citizen Corps Briefing ............................................................................. ..........53
Members for Missions............................................................................. ..........54
Maryland Air National Guard................................................................... ..........55
Chief of Chaplain Services ..................................................................... ..........56
AF/XOHA Briefing ................................................................................... ..........57

Administrative Announcement..................................................................... ................58

ATTEST:

OFFICIAL:

J. ROCK PALERMO, III
Colonel, CAP
National Legal Officer

RICHARD L. BOWLING
Major General, CAP
National Commander

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CIVIL AIR PATROL
NATIONAL BOARD MEETING MINUTES
5-6 March 2004
Washington DC

OPEN SESSION
CALL TO ORDER......................................................Maj Gen Richard L. Bowling, CAP
INVOCATION ............................................................Ch, Col James H. Melancon, CAP
PLEDGE OF ALLEGIANCE ......................................Brig Gen Dwight H. Wheless, CAP
SAFETY PLEDGE .....................................................Brig Gen Dwight H. Wheless, CAP
ROLL CALL ...............................................................Mr. Al Allenback, HQ CAP/EX
NATIONAL COMMANDER REMARKS .....................Maj Gen Richard L. Bowling, CAP
SENIOR AIR FORCE ADVISOR REMARKS ............Col George Vogt, USAF
EXECUTIVE DIRECTOR UPDATE ...........................Mr. Al Allenback, HQ CAP/EX
SAFETY BRIEFING...................................................Mr. Gary Woodsmall, HQ CAP/SE

NATIONAL BOARD
The National Board is comprised of the National Commander, Senior Air Force Advisor
(also Commander, CAP-USAF), National Vice Commander, National Chief of Staff,
National Finance Officer, National Legal Officer, National Controller, National Inspector
General, National Chief of Chaplains Services, the 8 region commanders, and 52 wing
commanders.
NATIONAL OFFICERS
*Maj Gen Richard L. Bowling, CAP
*Brig Gen Dwight H. Wheless, CAP
*Col George Vogt, USAF
*Col Larry D. Kauffman, CAP
*Col Donald B. Angel, CAP
*Col Rock J. Palermo, III, CAP
*Col Joseph C. Meighan, Jr., CAP
**Col William S. Charles, CAP
**Ch, Col, James H. Melancon, CAP

National Commander
Nat'l Vice Cmdr
Senior AF Advisor
Nat'l Chief of Staff
Nat'l Finance Officer
National Legal Officer
National Controller
National Insp. General
Chief Chap.Services

MIDDLE EAST REGION
*Col Charles S. Glass, CAP
Col Russell M. Opland, CAP
Col Lawrence L. Trick, CAP
Col Franklin J. McConnell, Jr., CAP
Col Harold J. Schaffer, CAP
Col Saul H. Hyman, CAP
Col Timothy J. Cramer, CAP
Col Rodney F. Moody, CAP

NORTHEAST REGION
*Col Richard A. Greenhut, CAP
Region Commander
Col Andrew Skiba CAP (Proxy)
Connecticut
Col Mitchell P. Sammons, CAP
Maine
Col Frederick B. Belden, CAP
Massachusetts
Col Margie L. Sambold, CAP
New Hampshire
Col Cornelius J. Flynn, CAP
New Jersey
Col Austyn W. Granville, Jr., CAP
New York
Col Allen M. Applebaum, CAP
Pennsylvania
Col Anthony L. Vessella, Jr., CAP Rhode Island
Col Leonard Blascovich, CAP (Proxy)Vermont

Region Commander
Delaware
Maryland
National Capital
North Carolina
South Carolina
Virginia
West Virginia

GREAT LAKES REGION
*Col William W. Webb, CAP
Col Jay R. Burrell, CAP
Col Charles H. Greenwood, CAP
Col Loretta L. Holbrook, CAP
Col Gary J. Mayo, CAP
Col Charles L. Carr, Jr., CAP
Col Clair D. Jowett, CAP

3

Region Commander
Illinois
Indiana
Kentucky
Michigan
Ohio
Wisconsin

SOUTHEAST REGION
*Col Antonio J. Pineda, CAP
Col John E. Tilton, CAP
Col Matthew R. Sharkey, CAP
Col Charles D. Greene, CAP
Col John B. Wilkes, CAP
Col Milton Tomassini, CAP
Col James M. Rushing, CAP

ROCKY MOUNTAIN REGION

Region Commander
Alabama
Florida
Georgia
Mississippi
Puerto Rico
Tennessee

*Col Lynda C. Robinson, CAP
Col Andrew Alexa, CAP (Int.)
Col Bobby A. Picker, CAP
Col Jan E. Van Hoven, CAP
Col Jack D. Butterfield, CAP
Col William R. Morton Jr., CAP

NORTH CENTRAL REGION
*Col Rex E. Glasgow, CAP
Col Ralph Thomlinson, CAP
Col George M. Boyd, CAP
Col Dale E. Hoium, CAP
Col Joe E. Casler, CAP
Col Warder L. Shires, CAP
Col K. Walter Vollmers, CAP
Col Mary F. Donley, CAP

Region Commander
Colorado
Idaho
Montana
Utah
Wyoming

PACIFIC REGION

Region Commander
Iowa
Kansas
Minnesota
Missouri
Nebraska
North Dakota
South Dakota

*Col Merle V. Starr, CAP (Int.)
Col Robert L. Brouillette, CAP
Col Virginia M. Nelson, CAP
Capt Lily Gabriel, CAP (Proxy)
Col Dion E. DeCamp, CAP
Col Steven A. Senderling, CAP
Col Roy L. Stephenson, CAP

Region Commander
Alaska
California
Hawaii
Nevada
Oregon
Washington

SOUTHWEST REGION
*Col Thomas L. Todd, CAP
Col John J. Varljen, CAP
Lt Col Joe Jensen, CAP (Proxy)
Col Rodney W. Ammons, CAP
Col Frank A. Buethe, CAP
Col Virginia P. Keller, CAP
Col Robert F. Eldridge, CAP

Region Commander
Arizona
Arkansas
Louisiana
New Mexico
Oklahoma
Texas

*National Executive Committee (Voting)
** National Executive Committee (Non Voting)

15 Members
2 Members

OTHER CORPORATE OFFICIALS
Mr. Al Allenback
Mr. Don R. Rowland
Mr. Paul J. Capicik
Mr. James L. Mallett
Ms. Susan Easter
Mr. John A. Salvador
Mr. Mike Stewart
Mr. Stanley Leibowitz
Mr. James E. Shea

Executive Director
Senior Director, Strategic Comm. & Plans
Chief Information Officer
Director, Leadership Dev. & Membership Services
Chief Financial Officer
Director, Operations
Director, Logistics & Mission Support
General Counsel
Director, Strategic Partnerships

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March 2004 National Board Minutes

AGENDA ITEM 1

LG

Action

SUBJECT: Ratification of Regulations
CAP/CS – Col Kauffman
INFORMATION BACKGROUND:
New Constitution Article XX became effective 27 Feb 01. This provision requires that in
the normal course of events regulations shall be adopted and maintained by the
national commander and shall be ratified by a majority vote of the national board.
The following regulations are ready for ratification:
CAPR 60-3, Training and Operational Missions
CAPR 265-1, Chaplain Service
CAPM 39-1, CAP Uniforms
PROPOSED NATIONAL BOARD ACTION:
That the National Board vote to ratify the proposed regulations.
ESTIMATED FUNDING IMPACT:
Cost of printing and distribution.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
CAPR 60-3 and 265-1 have been staffed through CAP national committees,
headquarters and CAP-USAF. CAPM 39-1 has been posted for comments and is
currently being coordinated.
COMMITTEE RECOMMENDATION:
None.
REGULATIONS AND FORMS AFFECTED:
All CAP regulations listed above.

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March 2004 National Board Minutes
NATIONAL BOARD ACTION
CAPR 60-3, Training and Operations Missions
COL GLASS/MER MOVED and COL ROBINSON/RMR seconded that the National
Board vote to ratify CAPR 60-3, Training and Operations Missions.
COL WEBB/GLR MOVED and COL BURRELL/IL seconded that the National Board
vote to table until the CAP Legal Review Committee has had an opportunity to
write an opinion stating clearly to us what the significance of these proposed
changes to CAPR 60-3 are and how it will impact CAP members under different
situations.

MOTION CARRIED
FOLLOW-ON ACTION: Maj Gen Bowling appointed Col Karton to head a new
Legal Review Committee. After the new committee renders a legal opinion, CAPR
60-3 will be included in a future NEC or National Board agenda for ratification.
CAPR 265-1, Chaplain Service
BRIG GEN WHELESS/CV MOVED and COL KAUFFMAN/CS seconded that the
National Board vote to ratify CAPR 265-1, Chaplain Service

MOTION CARRIED WITH NO DISSENTING VOTES
CAPM 39-1, CAP Uniforms
COL KAUFFMAN/CS MOVED and COL GRANVILLE/NY seconded that the National
Board vote to ratify CAPM 39-1, CAP Uniforms.
COL McCONNELL/NAT CAP MOVED and COL TRICK/MD seconded to table until
the May 2004 NEC meeting, in order for the manual to go through the full process
in accordance with CAPR 5-4, which requires a minimum of 60 days in the field.

MOTION TO TABLE FAILED
COL PICKER/ID MOVED and COL TODD/SWR seconded an amendment that if this
manual is approved today, those changes, which were voted in yesterday, are
incorporated therein.

MOTION TO AMEND CARRIED WITH NO DISSENTING VOTES
COL WEBB/GLR MOVED and COL GREENHUT/NER seconded an amendment that
the existing Chapter 7.b. of this manual be restored back into the current draft.

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March 2004 National Board Minutes

THE AMENDMENT PASSED WITH NO DISSENTING VOTES
COL OPLAND/DE MOVED and COL TODD/SWR seconded an amendment to
include wear of the National Search and Rescue School Patch, which was
previously approved, in the current draft of this regulation.

MOTION TO AMEND CARRIED WITH NO DISSENTING VOTES
AMENDED MOTION (Ratification of CAPR 39-1) CARRIED WITH NO
DISSENTING VOTES (Pending CAP-USAF Approval)
CAPR 50-20, Civil Air Patrol Model Rocketry
COL GREENHUT/NER stated that the 60-day comment period for comment on this
regulation expired yesterday, without comment. Since the current 2-page
document has been reviewed by region and wing commanders, Col Greenhut
recommended ratification at this meeting so that it can be published without
delay.
COL GREENHUT/NER MOVED and COL KAUFFMAN/CS seconded that the
National Board vote to ratify CAPR 50-20, Cadet Model Rocketry

MOTION CARRIED WITH NO DISSENTING VOTES

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March 2004 National Board Minutes

AGENDA ITEM 2

FM

Action

SUBJECT: National Board Support
SER/CC – Col Pineda
INFORMATION BACKGROUND:
In 1992, the National Board voted to convene two National Board meetings per year.
This required an additional travel commitment from the wing commanders. At
minimum, it required three nights stay at a hotel plus airfare cost. This has put an
additional financial burden on wings and wing commanders.
PROPOSED NATIONAL BOARD ACTION:
That the National Board vote to approve $1,000 per wing to help defray the cost of the
wing commander attending the two National Board meetings.
ESTIMATED FUNDING IMPACT:
An additional $52,000 line item in the corporate budget beginning in fiscal year 2005.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
None.
COMMITTEE RECOMMENDATION:
The Finance committee is reviewing the item and will make a recommendation at the
National Board.
REGULATIONS AND FORMS AFFECTED:
None.
NATIONAL BOARD ACTION:
COL PINEDA/SER MOVED and COL GLASGOW/NCR seconded the PROPOSED
NATIONAL BOARD ACTION. (Added: “For the budget year 05/06.”)
BRIG GEN WHELESS/CV and COL TODD/SWR seconded that the original motion
be amended to include the recommendations of the Finance Committee, which
reads:
“The Finance Committee recommends passage be based on the following:
Suggest that the motion be changed to read: “That the National Board vote to
approve up to an annual total not to exceed $1,000.00 per wing to
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March 2004 National Board Minutes
help defray the actual cost of wing commanders attending the two yearly
National Board meetings.”

THE AMENDED MOTION PASSED WITH NO DISSENTING VOTES
FOLLOW-ON ACTIONS:
1. NHQ/FM, in coordination with Col Pineda, develop a plan for submission to
the Finance Committee and, upon approval by the May 2004 NEC, inclusion
of this line item in the FY05 Corporate Budget.
2. Inclusion in the May 2004 NEC agenda.

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March 2004 National Board Minutes

AGENDA ITEM 3

DO

Action

SUBJECT: Change to CAPR 60-1 Section 2-12 a. (1)
AZ Wg/CC – Col Varljen
INFORMATION BACKGROUND:
A recent hard landing incident caused $5,000 worth of damage to one of our corporate
aircraft. The wing accident investigation board classified the cause as “Pilot Error” and
not negligence as described in para 2-12 a. (1). The Wing still assessed the pilot $500
dollars as per 2-12 a. (1) because a reasonably prudent and careful person should
have detected the high sink rate and taken appropriate action. The pilot appealed the
assessment because the accident board classified the cause as “Pilot Error” not
negligence. The appeal was denied.
PROPOSED NATIONAL BOARD ACTION:
That the National Board vote to change CAPR 60-1, Section 2-12 a. (1) to read:
"For damage that occurs due to a member's negligence OR PILOT ERROR, the
members shall be assessed up to $500..."
ESTIMATED FUNDING IMPACT:
Cost of printing the change to 60-1
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
COMMITTEE RECOMMENDATION:
The Operations Committee does not support the proposed change to CAPR 60-1, para
2-12 a (1).
Rationale: The problem in the specific case cited in the "Information Background" of
this agenda item was the Wing Accident Investigation Board arrived at a wrong cause
for this particular accident. If the National Board believed that the facts in this case
showed that the pilot's error was indeed "negligence", as defined in CAPR 60-1, so as
to justify a charge of $500, then that should have been their stated finding, and not
merely "pilot error".
Para 2-12a. (1) is of sufficient clarity to permit a CAP accident investigation board to
find pilot error resulted in negligence to a degree of severity to justify assessing a
charge of up to $500 without the need to modify this paragraph.

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March 2004 National Board Minutes
REGULATIONS AND FORMS AFFECTED:
CAPR 60-1, CAP Flight Management
NATIONAL BOARD ACTION:
COL VRLJEN/AZ MOVED and COL TODD/SWR seconded the PROPOSED
NATIONAL BOARD ACTION.

MOTION FAILED

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March 2004 National Board Minutes

AGENDA ITEM 4

SE

Action

SUBJECT: Required Supplement to CAPR 62-1
DE Wg/CC – Col Opland
INFORMATION BACKGROUND:
Originally brought before the November 2003 NEC meeting.
CAPR 62-1, Civil Air Patrol Safety Responsibilities and Procedures, section 1.b requires
that all commanders publish a supplement to CAPR 62-1 containing (1) guidelines for
the Pilot Proficiency Program; and (2) local policy guidance.
CAPR 62-1, section 8, goes on to stipulate: “A wing supplement to this directive should
outline the procedures to be used for determining participants [in the FAA Wings
Program] by name. The list of names will be maintained by the wing’s safety officer
through the following calendar year and those who completed all six phases prior to the
end of the previous year will be maintained as long as they remain active CAP
members.”
Rather than have every commander in CAP create a supplement to 62-1, it is more
expedient to just stipulate that pilots will report completion of any phase of the Wings
program. Given the implementation of MIMS/FMS, which now tracks CAP and FAA
aeronautical ratings, certificates, and a host of other flying-related qualifications, it
would greatly reduce the burden on the membership to add a field in MIMS/FMS to
allow the entry of the most recent phase of the Wings program completed, and the
date. This would also update the BFR date, per FAR 61.56, and enable reporting on
this information at all levels.
Local policy guidance on safety may still be issued as provided for in CAPR 5-4,
Publications and Blank Forms Management, (i.e., via policy letter, Operating Instruction,
or Supplement, as needed).
PROPOSED NEC ACTION:
The NEC authorize the deletion of the sentence that begins with “Additionally, all
commanders will publish a supplement to this regulation ” from CAPR 62-1, section
1.b, and the replacement of section 8, in its entirety, as follows:
8. Pilot Proficiency Program (PPP). The safety officer will strongly encourage all CAP
pilots to participate in the FAA’s Wings Program (reference Advisory Circular 61-91H,
Pilot Proficiency Award Program). All CAP pilots who complete one or more phases of
the Wings program will enter the most recent level completed, and the date completed
in their own MIMS/FMS record within 30 days of completion. Members who complete
the first phase of this program will be eligible to wear the PPP patch as authorized by
CAPM 39-1, CAP Uniform Manual.

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March 2004 National Board Minutes
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
The wing supplement to CAPR 62-1, Safety Program Management, is the wing
commander’s opportunity to custom-tailor the wing’s safety program, policies and
emphasis items to their specific geographical location, facilities and unique mission
types. This wing supplement serves to highlight local hazards and demonstrate a
safety culture at the local level.
COMMITTEE RECOMMENDATION:
The Operations Committee recommends approval of item. There is some concern that
MIMS/FMS currently may not have the capability as proposed in paragraph 8; therefore,
recommend this part of the proposal be delayed until that capability is assured.
Rationale:
The committee believes that it seems unnecessary for all commanders to publish a
supplement to CAPR 62-1 and now paragraph 8 provides the guidance needed to track
the FAA Wings Program.
REGULATIONS AND FORMS AFFECTED:
CAPR 62-1, Civil Air Patrol Safety Responsibilities and Procedures
NEC ACTION:
COL GLASS stated that the MIMS committee agrees with the recommendation and
concerns of the Operations committee. He added that MIMS is not prepared to take on
an additional load until procedures, practices, and protocols for MIMS have been
completed. COL GLASS recommended that this item be deferred to the winter 2004
National Board meeting.
NATIONAL BOARD ACTION:
COL OPLAND/DE MOVED and LT COL JENSEN/AR (PROXY) seconded the
PROPOSED NATIONAL BOARD/NEC ACTION

MOTION FAILED

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March 2004 National Board Minutes

AGENDA ITEM 5

DO

Action

SUBJECT: Authorize FAA Wings Flight Training Program as substitute for CAPF
5 check-rides in alternate years
GLR/CC – Col. Webb
INFORMATION BACKGROUND:
In the past 5-years, CAP has suffered 12 -landing accidents, 6-cruise configuration accidents, 1-taxi accident and 3-climb/departure accidents.
The F.A.A. Wings Program consists of: three hours of flight training (1-hour air-work, 1hour takeoffs/landings, 1-hour instrument work) and 1-hour of ground instruction. The
F.A.A. reports that pilots who have completed the F.A.A. Wings Program have a lower
incidence of accidents than the balance of the pilot population.
CAP’s aircraft insurance underwriter has expressed approval to substitute the F.A.A.
Wings Program training in lieu of a CAPF5 check-ride. If this proposal were adopted,
implementation would be contingent on two factors: 1) Air Force approval of a change
to CAPR 60-1 and, 2), in order to comply with CAP’s exemption from the F.A.A., the
F.A.A. would need to be provided with 30-days advance notification before
implementation. Assuming the Air Force approved of the change and no objection was
received from the F.A.A., the amended rule would become operational at that time.
At the November 2003 NEC meeting, the NEC considered a proposal to allow a
“Progressive Form 5” in lieu of the traditional check-ride. That proposal was not
adopted, however, the Operations Committee recommendation stated in pertinent part:
One possibility that the committee explored was to permit the substitution of
three hours of flight instruction for a CAPF-5 once every two year[s]. This would put the
CAPF-5 more in line with the requirements for CAPF-91. While this possibility could
solve many problems with the proposal, it would require a new CAP form and more
complicated bookkeeping requirements…
To address the concern of the Operation’s Committee as to whether or not a new form
would be necessary, it is proposed that in those years that a pilot completes the F.A.A.
Wings Program in lieu of a CAPF5 check-ride, the pilot present the existing CAPF 5 to
a CAP check-pilot with evidence of completion of the F.A.A. Wings program and CAPF
5 written examination and the check-pilot can simply note in the remarks block of the
form: “CAPF5 requirements completed by F.A.A. Wings Program” and endorse the
pilot’s logbook in the customary manner.
PROPOSED NATIONAL BOARD ACTION:
That the National Board approve the following changes to CAPR 60-1:
§ 3-5. k. CAPF 5 Flight Checks:

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March 2004 National Board Minutes
CAP pilots who complete the following training and requirements, within any 3-calendar
month period prior to the expiration of an annual § 3-5. c. Flight check, may substitute
that training for an annual flight check: (1) the pilot must have received 3-hours of
flight training and 1-hour of ground training and satisfactorily completed the F.A.A.
Wings Program requirements; (2) the pilot must provide a CAP check-pilot: (i)
evidence of completion of the F.A.A. Wings Program, (ii) CAPF 5 written examination
results and (iii) a CAPF 5. The check-pilot shall then review current F.A.A. and CAP
procedures with the pilot and in the remarks box of the CAPF 5 note that “CAPF 5
requirements completed by F.A.A. Wings Program,” endorse the CAPF 5 and return it
and the written examination results to the applicant for copying and distribution as
necessary. The check-pilot’s endorsement shall be a substitute for the § 3-5. c. Flight
checks effective as of the date of the check-pilot’s endorsement.
§ 3-5. c. CAPF 5 Flight Checks:
An annual flight check with the same CAP check pilot who administered the last § 35. c. Flight check is discouraged
Upon approval of the foregoing changes by the Air Force, the CAP/GC shall
immediately provide notice of the change to the F.A.A. in order to comply with our
F.A.A. exemption requirements and, assuming no objection is made by the F.A.A.; the
proposal shall go into effect upon expiration of the 30-day notice date.
ESTIMATED FUNDING IMPACT:
This proposal creates an option for CAP pilots and is not mandatory. If the Air Force
approves utilizing appropriated funds for this training, then existing appropriated training
funds could be used to fund some of this training as each region and wing may elect.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur as long as substitution for the CAPF 5 is limited to every other year.
COMMITTEE RECOMMENDATION:
The Operations committee does not recommend approval of this agenda item.
Rationale:
There are twenty phases in the FAA Wings program, each of which requires a minimum
of three hours flight instruction. As written in the proposal, paragraph 3-5k would permit
completion of a Wings program phase to count as an annual CAPF-5 check ride every
year.
The CAPF-5 check ride serves as a quality control, giving commanders a tool for
determining the competence of pilots to remain on CAP flight status. While the flight
instruction in the Wing program is very beneficial, allowing it to entirely replace the
CAPF-5 after an initial check ride is not recommended.
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March 2004 National Board Minutes
The committee recommends that at a minimum, a CAPF-5 check ride be accomplished
at least once every two years.
REGULATIONS AND FORMS AFFECTED:
CAPR 60-1 would require amendment; additional forms would not be required.
NATIONAL BOARD ACTION:
COL WEBB/GLR MOVED and COL GLASGOW/NCR seconded the PROPOSED
NATIONAL BOARD ACTION, with the addition of the following sentence at the end
of paragraph 1:
“Region/wing commanders may, by supplement to this
regulation, opt-out of the provisions of this section or may make the FAA Wings
Program training mandatory for pilots who have not maintained a designated
level of flying currency since their last Section 3-5. c. Flight check.”

MOTION FAILED

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March 2004 National Board Minutes

AGENDA ITEM 6

LM

Action

SUBJECT: National Historian of the Year
NCS – Col Kauffman
INFORMATION BACKGROUND:
Colonel Lester Hopper joined CAP and became one of the driving and directing forces
in the formation of the National Historical Committee. During his tenor as the CAP
National Historian, he devoted many hours to researching CAP history, especially the
World War II era.
PROPOSED NATIONAL BOARD ACTION:
That the National Board vote to approve re-naming the annual historian of the year
award after Col Hopper - The Col Lester E. Hopper CAP Historian of the Year. This
change would be effective immediately and be presented at the August 2004 National
Board.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Concur.
COMMITTEE RECOMMENDATION:
The current National Historian, Col Blascovich, supports this item.
REGULATIONS AND FORMS AFFECTED:
CAPR 210-1, The Civil Air Patrol Historian Program.
NATIONAL BOARD ACTION:
COL KAUFFMAN/CS MOVED and COL TODD/SWR seconded the PROPOSED
NATIONAL BOARD ACTION.

THE MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: National Headquarters staff action to re-name this award
for presentation at the August 2004 National Board, notification to the field, and
change to CAPR 210-1.

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March 2004 National Board Minutes

AGENDA ITEM 7

LM

Action

SUBJECT: New Membership Category for Coastal Patrol Base Members
DE Wg/CC – Col Opland
INFORMATION BACKGROUND:
The following background is excerpted from CAPP 50-5, Introduction to Civil Air Patrol:
The coastal patrol went on to serve its country for nearly 18 months (5
March 1942 – 31 August 1943), flying in good weather and bad, from
dawn to dusk.
The 18-month record of the Coastal Patrol – all volunteer civilians, with
little or no formal combat training – is most impressive: it began with three
bases and was operating from 21 bases at the conclusion of the program.
It had reported 173 U-boats sighted, sunk two, and had dropped a total of
83 bombs and depth charges upon 57 of these – with several other
“probables.” Its aircrews flew 86,865 missions over coastal waters for a
total of 244,600 hours – which approximates to 24 million miles! The
patrols summoned help for 91 ships in distress and for 363 survivors of
submarine attacks. It sighted and reported 17 floating mines, and, at the
request of the US Navy, flew 5,684 special convoy missions.
CAP Coastal Patrol’s impressive record, however, was not without cost.
Twenty-six CAP aircrew members were killed, and seven were seriously
injured on these missions. Of the aircraft, 90 were lost. But the impressive
amassment of mission feats brought official recognition to many of the
Patrol’s members. They were winners of Air Medals and War Department
Awards for “Exceptional Civilian Service.” These were merely tokens of
the high esteem bestowed by a government representing a nation of
grateful people.
This service is unique in that it is one of the only times in our history when civilians have
served our nation in a combatant capacity. After the Patrol Bases were closed, many
returned to their regular jobs, or other jobs supporting the war effort, and were unable to
continue as members of CAP. A number of the coastal patrol bases continue to hold
reunions, and many of the surviving members are no longer active members of CAP.
As the “founding fathers” of our organization, and in light of the uniqueness of their
service and contributions, they are deserving of the distinguished honor of a special
lifetime membership category, thereby permanently including them in our CAP family.
PROPOSED NATIONAL BOARD ACTION:
Modify CAPR 39-2, Civil Air Patrol Membership, to create a new membership category
named “Coastal Patrol Base members”. Include the following new paragraph in Chapter
8, Other Types of Members:
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March 2004 National Board Minutes
Coastal Patrol Base Members. In recognition of their unique contributions to the war
effort as civilian combatants during World War II, and as the “founding fathers” of Civil
Air Patrol, all members of CAP who served in Coastal Patrol Bases at any time during
the period 5 March 1942 to 31 August 1943 may be granted an honorary Coastal Patrol
membership in CAP. This category cannot be held in conjunction with another category
of membership (e.g., active). Wing commanders must verify their service using their
best judgment, and send a request to National Headquarters for this designation along
with a completed CAPF 12, Application for Senior Membership in Civil Air Patrol (no
fingerprint card or membership dues are required). The application will be annotated
across the top “COASTAL PATROL BASE MEMBER”. A membership certificate will be
forwarded from National Headquarters for presentation to the individual. Members will
be assigned to the “000” squadron in the wing to which they apply, and applications
must be processed through that wing’s commander. Coastal Patrol Base members are
not required to pay any membership dues, and may participate in CAP as outlined
below.
1) Coastal Patrol Base members may:
a) Receive a membership certificate, and specially annotated membership card
upon request.
b) Receive the Civil Air Patrol News.
c) Receive discounts associated with senior membership (car rental, etc.).
d) Retain the last grade held prior to entering Coastal Patrol Base status.
e) Attend wing and region conferences and the annual National Board meeting
and the National Congress on Aviation and Space Education sponsored by
National Headquarters.
f) Attend special unit social events upon invitation by the commander
concerned, such as anniversary celebrations, awards banquets, holiday
parties, etc.
g) Use military transportation to the events listed above if available. Civil Air
Patrol air and ground transportation is also authorized. Actual mission
participation is not authorized.
h) Transfer to active member status upon meeting active member qualifications.
2) Coastal Patrol Base members may not:
a) Be assigned an official duty position or job function.
b) Be promoted while in Coastal Patrol Base status.
ESTIMATED FUNDING IMPACT:
Minimal.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
National Headquarters does not have the records to verify service during this time
period. The National Historian has limited documentation and has some concern about
only recognizing members of coastal patrol bases--there were a number of other
members who served during this period.
Recommend the current “Honorary”
membership category be used to recognize this special group.

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March 2004 National Board Minutes
COMMITTEE RECOMMENDATION:
The Development committee will provide their recommendation at the National Board
meeting.
REGULATIONS AND FORMS AFFECTED:
CAPR 39-2, Civil Air Patrol Membership.
NATIONAL BOARD ACTION:
COL OPLAND/DE MOVED and COL McCONNELL/NAT CAP seconded the
PROPOSED NATIONAL BOARD ACTION

MOTION FAILED
Responding to comments from many board members that some kind of
recognition should be given to the Coastal Patrol members, the National
Commander suggested that the names of those members be included on a
plaque, which would be hung on a wall at National Headquarters.
FOLLOW-ON ACTION: The National Commander charged the region and wing
commanders to identify Coastal Patrol members in their areas and send their
names to National Headquarters for inclusion on the plaque. Gen Bowling also
suggested that these members be invited to attend and participate in region and
wing activities.

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March 2004 National Board Minutes

AGENDA ITEM 8

LM

Action

SUBJECT: Ribbon for Attendees of the Honor Guard Academy
MER/CC - Col Charles S. Glass
INFORMATION BACKGROUND:
With CAPR 52-16, Para 4-7 authorizing CAP units to have an Honor Guard made up of
ANY cadet (not only those that have attended the Honor Guard Academy), it has
become a problem for members to recognize the cadets that have attended the Honor
Guard Academy when in the AF style blue uniform. These cadets, especially those that
attend for all three years, are some what qualified to understand the principles of the
Honor Guard as well as being qualified to teach other members in all aspects of the
Honor Guard program. Currently, all cadets that attend the Honor Guard Academy are
authorized to wear the Honor Guard Academy Special Activity Patch on their BDUs.
Since CAP Honor Guard cadets appear in public in the service dress uniform only, a
way for others to distinguish those cadets that have attended the Honor Guard
Academy is needed. A cadet that attends the Honor Guard Academy is given a level
of training in the Honor Guard that is not available to each unit. Those that attend all
three years have had as much training that CAP has to offer for Honor Guard cadets as
well as being very dedicated top Honor Guard cadets and outstanding cadet leaders.
PROPOSED NATIONAL BOARD ACTION:
That the National Board authorize wear of a distinctive ribbon on the CAP service
uniform by members who complete the specialized course of training offered at the
CAP National Honor Guard Academy. First year Honor Guard Academy graduates
would wear the basic ribbon, second year graduates would wear the basic ribbon with a
bronze star, and those who complete the program and graduate after three years would
wear the basic ribbon with a silver star. Since the Honor Guard Academy has been in
existence for only a few years, authorization to wear the ribbon should be retroactive to
all cadets that have attended the Honor Guard Academy.
ESTIMATED FUNDING IMPACT:
The proposed ribbon is currently available from Glendale Industries for $1.25. Cost of
the ribbon would be borne by the member. Minimal costs would be incurred in
changing affected CAP regulations.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Cadets attending the Honor Guard Academy are currently authorized to wear the
National Cadet Special Activities Ribbon.
Authorizing an additional ribbon for
attendance at the same event is redundant. Additionally, there are other National
special activities that have different levels of completion that don't currently receive
special recognition.

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March 2004 National Board Minutes
COMMITTEE RECOMMENDATION:
The Development committee will provide their recommendation at the National Board
meeting.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, Civil Air Patrol Uniform Manual and CAPR 52-16, Cadet Program
Management
NATIONAL BOARD ACTION:

This item was withdrawn

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March 2004 National Board Minutes

AGENDA ITEM 9

LM

Action

SUBJECT: Uniform Items
Development Committee – Col Bonner
INFORMATION BACKGROUND:
According to the procedures voted in by the National Board, all uniform items are to
consider by the National Board once a year at the winter meeting. The following items
have been submitted and were considered by the Development Committee for possible
implementation:
1. Dark T-Shirt for Blue BDU Uniform (Col Flynn, NJ Wing/CC) - The white T-shirt
specified for the Blue CAP BDU Style Uniform presents a significant safety hazard
during hunting season in areas where white tail deer are found. The area of white that
shows is the same shape and size, and approximately at the same height as a
bounding white tail deer presents. This is a severe safety hazard against the dark blue
background of the uniform. Authorize the wear of a black or dark blue T-shirt.
2. Summer Weight Blue BDU Uniform (Col Flynn, NJ Wing/CC) - Summer weight
ripstop versions of the Blue BDU style uniform are commercially available. These
versions should be authorized, whether stocked in the bookstore or not. The winter
weight uniforms worn in high temperature/humidity conditions can cause a hazard, and
are very uncomfortable. Authorize summer weight versions of the Blue BDU style
uniform, whether stocked in the bookstore or not.
3. Dark Blue BDU Field Jacket (Col Flynn, NJ Wing/CC) - A field jacket matching the
blue BDU Style uniform is commercially available. This should be authorized and
insignia placement should be defined. This will permit members to remain in this CAP
distinctive uniform outside in inclement weather. The field jacket should be defined
whether stocked at the bookstore or not, and the Woodland Camouflage jacket
prohibited with the Blue BDU style uniform. Recommend authorizing wear of blue BDU
style field jacket with the blue BDU Style uniform with insignia as presently authorized
for the Woodland Camouflage Field Jacket, without DOD wings or badges. Require
removal of headgear when wearing civilian outer garments, or field jacket without
insignia with blue BDU style uniforms.
4. Dark Blue BDU Headgear (Col Flynn, NJ Wing/CC) - A standard headgear should
be defined for the Blue Utility Uniform. CAP members must have a uniform appearance
in groups. Having some members without headgear, and others with varying headgear
is inappropriate. There is a BDU style hat available that matches the uniform from
commercial sources. Other headgear that is authorized with the BDU uniform should
also be permitted. The Woodland camouflage cover should be clearly not authorized
with this uniform. Recommend authorizing the BDU style Navy Blue cap, CAP Baseball
cap, similar to CAPR 39-1 Table 2-4 (6). Prohibit wear of Camouflage BDU Cap or
other headgear with blue BDU style uniform.

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March 2004 National Board Minutes
5. Cadet Officer Shoulder Boards. The May 2003 NEC asked the Committee to look
at the cadet officer shoulder boards. The National Cadet Advisory Council and other
cadets in the field have stated that the shoulder boards are difficult to deal and they
would prefer using metal rank on the strap of the coat.
6. CAP Summer Uniform (Col Opland, DE Wing/CC) – All CAP uniforms (with the
exception of skirts) currently entail covering the legs. During high heat and humidity
conditions, especially with outdoor activities, this could potentially lead to dehydration,
heat exhaustion, or heat stroke. At a minimum, it is very uncomfortable. The CAP
Glider Program, in the Glider Guidance letter dated 3 Aug 98, suggests the following:
“A T-shirt, such as the Demand Reduction T-shirt or CAP designed wing T-shirt with a
pair of shorts and tennis shoes will be sufficient.” A suggested CAP summer uniform
might entail tailored khaki shorts (not cut-offs) cut above the knee, a CAP T-shirt or
CAP polo-style shirt, with white shoes and socks.
7. Wear of Cadet Ribbons (National Cadet Advisory Council) - Currently, the standard

for wear of ribbons is "all, some, or none". Many cadets, choosing the "all" option, soon
amass a large number of ribbons. The amount of ribbons that cadets normally wear is
much higher in comparison to Air Force personnel of similar time and grade. The
majority of these ribbons consist of the Achievement/Milestone (Curry, Arnold, Eaker,
etc) ribbons earned during promotion through the cadet program. Cadet Captains, for
example, may wear thirteen ribbons for merely promoting through the ranks. Since
each cadet’s promotions are reflected through his or her grade insignia, many of these
ribbons are redundant. A Cadet Major has obviously passed his Earhart exam, for
instance. The proportion of achievement/milestone ribbons to all others tends to
devalue those other ribbons which may have been very difficult to earn. Also, the
current massive number of ribbons that cadets may be eligible to wear throughout their
careers blocks the creation of new ribbons to recognize further accomplishments. In
order to decrease the number of ribbons worn by cadets, the wear of achievement and
milestone ribbons must be regulated.
Recommend the National Board approve the following addition to CAPM 39-1, CAP
Uniform Manual, Paragraph 1, Chapter 4. ”While in Phases 1 and 2 cadets may wear
all their achievement and milestone ribbons. Cadets in Phases 3 and 4 may not wear
their achievement ribbons and are restricted to wearing only their highest milestone
award but may continue to wear all other ribbons.”
Additionally, the National Board approve the following change to CAPR 39-3, Award of
CAP Medals, Ribbons, and Certificates, Sec C, Para 14h, General Billy Mitchell Award.
Successfully complete the specific requirements in Phases I and II of the CAP cadet
program. This award is certified and awarded only by National Headquarters. NOTE: A
silver star worn on the ribbon denotes successful completion of Cadet Officer School.
Members who remove the Mitchell ribbon in order to wear the highest cadet program
ribbon earned may move the silver star denoting Cadet Officer School from the Mitchell
ribbon to the highest cadet program ribbon earned.

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March 2004 National Board Minutes
8 Standardized Cadet Physical Fitness Uniform (National Cadet Advisory Council) Currently, there is not a standardized Physical Fitness Uniform (PFU). This lack of
uniformity and standardization creates an unprofessional image in the eye of the public
during physical fitness training at local units and at national activities alike when cadets
are seen wearing a rainbow of colors, designs, and fitness clothing. However, if each
commander was allowed to designate a specific PFU for his own units and activities it
may cause serious financial burdens on the members. Cadets may end up having to
buy one uniform for wear at their unit and any number of other uniforms for wear at
activities with different commanders who have designated other uniforms. A nationally
standardized uniform, however, will help promote espirit de corps and a professional
appearance at a very low cost to the member, requiring the member to buy a single
uniform for all the activities he or she may attend in his or her CAP career. Precedence
for an organization wide standardized physical fitness uniform may be found in all
branches of the military.
Therefore, CAP should create a single nationally standardized Physical Fitness Uniform
(PFU). It is suggested that this standardized PFU consist of “Air Force” dark blue mesh
shorts, “Air Force” dark blue sweat pants, “Air Force” dark blue sweat shirt, and either a
grey t-shirt, a CAP t-shirt, a unit t-shirt, or the activity t-shirt. T-shirt choice should be
uniform for the unity or activity.
Recommend the National Board approve the following changes to CAPM 39-1, CAP
Uniform Manual, designating the following as paragraph 6-6. “While performing
physical fitness activities, including the CPFT, members will wear the Physical Fitness
Uniform (PFU). The PFU shall consist of Air Force dark blue mesh shorts, a
standardized Civil Air Patrol T-shirt, unit T-shirt, CAP activity T-shirt, or an Air Force Tshirt, white socks, and tennis shoes. During cooler weather, members may wear Air
Force dark blue sweat pants ad sweatshirt over the PFU. The PFU will not be worn
during flying activities, when engaged in Emergency Services, or any other activities not
physical fitness training. Members not meeting weight standards may wear this uniform
during physical training.”
Recommend the National Board also approve the following addition to CAPR 52-16,
Cadet Program Management. Chap 1, Para 3b,Uniform. “While participating in
physical training, cadets will wear the Physical Fitness Uniform prescribed in CAPM 391, Uniform Manual.”
9. Appearance and Grooming Standards for the CAP Distinctive Uniforms. The
National Commander tasked the Development Committee to recommend appearance
and grooming standards for CAP members wearing the CAP distinctive uniforms. After
very careful consideration the Development Committee recommends the following
standards:
Appearance: Closely aligned with AF uniform requirements---must fit properly;
be clean, neat and in good condition. No pencils, pens, watch chains, etc. will be
exposed. Women may wear small spherical earrings as with AF uniform. Blazer, skirts,
slacks/trousers will met the same fit and length requirements as the AF uniform. Belt
buckles will not exceed 2 inches in size with no web or military style belts authorized
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March 2004 National Board Minutes
with any of the gray slacks/skirts. No casual slacks/skirts (jeans, cotton or twill fabric)
will be worn with the blazer or aviator shirt combinations. Casual slacks may be worn
with the golf shirt combination. Golf shirts for males must be tucked into the slacks.
Women may wear the golf shirt out of the slacks but shirt length must not fall below
mid-hips.
Grooming: Women – hair will be professional looking and hang no longer than 4
inches below the bottom of the collar. If hair is longer than 4 inches below the bottom
of the collar it must be worn in a ponytail, bun, twist, etc. Men – professional neat
haircut no longer than 4inches below the bottom of the collar. Hair longer than 4 inches
below the bottom of the collar must be worn in a ponytail.
PROPOSED NATIONAL BOARD ACTION:
That the National Board consider the above uniform changes.
ESTIMATED FUNDING IMPACT:
To be determined.
COMMITTEE RECOMMENDATION:
1. Authorize dark blue or black t-shirt. The Committee felt that the dark shirts would
not be appropriate. In order to ensure safety of the members that may be wearing the
blue field uniform with white t-shirt the Committee did recommend that the NB authorize
the wearing of the orange safety vest with this uniform when necessary. Recommend
the National Board disapprove this proposal but authorize the wearing of the
orange safety vest when appropriate.
2. Authorize summer weight blue field uniform. The Committee determined that
they had no concern with which weight uniform the members wore. Military Buds are
available in two weights and the blue field uniform could certainly follow suit as long as
the color and style number are published to ensure that the shades match.
Recommend the National Board approve this proposal.
3. Authorize Blue Field Jacket. The Committee felt the blue field jacket should be
optional for members; however, if worn it should be worn with the appropriate
accouterments. No military badges or devices would be worn. The Committee also felt
that if the field jacket were worn, uniform type headgear would be required. The
approved headgear would be the CAP baseball cap or unit baseball caps.
Recommend the National Board approve the optional wear of the blue field jacket
with appropriate CAP accouterments and headgear.

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March 2004 National Board Minutes
4. Authorize Blue BDU hat and Discontinue wear of civilian headgear. The
Committee agreed that a dark blue BDU cap would be appropriate with this uniform;
however, they did not feel it necessary to discontinue the wear of civilian headgear. If
members wear civilian outer garments; civilian headgear is the only headgear that
would be appropriate. Recommend the National Board approve the wear of a dark
blue BDU style cap with the field uniform, but disapprove the recommendation to
discontinue wear of civilian headgear.
5. Cadet Officer Shoulder Boards. To be determined
6. CAP Summer Uniform. The Committee did not feel this combination would present
a professional image on a regular basis.
Recommend the National Board
disapprove the proposal.
7. Cadet Ribbon Wear Policy. The Committee felt that cadets were particularly proud
of their accomplishments and to remove previously earned ribbons would not be well
received in the field. Recommend the National Board disapprove this proposal.
8. Cadet Physical Fitness Uniform. The Committee had some major concerns about
approving another uniform combination. There was also concern for the cost to
individual cadets if they are required to purchase these items. It was also noted that
the Air Force is moving from the dark blue PE type shorts to gray shorts and if this
uniform becomes required members may have trouble finding dark blue Air Force
shorts.
The Committee determined that this could be an optional uniform.
Recommend the National Board approve the wear of this combination as an
optional cadet physical fitness uniform.
9. Appearance and Grooming Standards for the CAP Distinctive Uniform. The
Committee believes these recommendations will allow our members to present a
professional image at all times. Recommend the National approve the appearance
and grooming standards as submitted.
REGULATIONS AND FORMS AFFECTED:
CAPM 39-1, CAP Uniforms; CAPR 39-3, CAP Awards and Decorations, CAPR 52-16,
Cadet Programs
NATIONAL BOARD ACTION:
COL BONNER briefed this agenda item and made the following committee
recommendations/motions for National Board action:
1. That the National Board vote to (a) DISAPPROVE the wear of a black or
dark blue t-shirt with the blue field uniform, but (b) APPROVE the wearing
of the orange safety vest when appropriate

MOTION CARRIED WITH NO DISSENTING VOTES
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March 2004 National Board Minutes
2. That the National Board vote to APPROVE the wear of a summer weight
blue field uniform as an optional item.

MOTION CARRIED WITH NO DISSENTING VOTES
3. That the National Board vote to APPROVE the optional wear of a dark blue
field jacket with appropriate CAP accouterments and headgear.

MOTION CARRIED
4. That the National Board vote to APPROVE the wear of a dark blue BDU
style hat as optional headgear. Civilian headgear should remain authorized
when civilian outer garments are worn.

MOTION CARRIED
5. That the National Board vote to DISAPPROVE the elimination of cadet
officer shoulder boards but modify the current devices, as follows:




Shorten by 1 inch
Use bar pins to attach to uniform
Shoulder cords will be worn at the shoulder seam instead of under
the button of the shoulder board

MOTION CARRIED
FOLLOW-ON ACTION FOR ITEMS 1-5: Implementation of uniform changes,
notification to the field, and change to regulation CAPM 39-1.
6. That the National Board vote to DISAPPROVE the wear of a CAP summer
uniform

MOTION CARRIED
7. That the National Board vote to DISAPPROVE modification of the cadet
ribbon wear policy.

MOTION CARRIED
8. That the National Board vote to APPROVE the wear of a standardized cadet
physical fitness uniform as an optional uniform combination.

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March 2004 National Board Minutes
COL SKIBA/CT PROXY MOVED and COL GLASGOW/NCR seconded that the
National Board vote to adopt the proposed item as requested by the National
Cadet Advisory Council, which reads as follows:



Recommend dark blue mesh shorts, standardized CAP t-shirt, unit t-shirt or
Air Force t-shirt with white socks and tennis shoes
Cold weather combination would be dark blue sweat pants and sweatshirt.

MOTION FAILED
9. That the National Board vote to APPROVE the establishment of appearance
and grooming standards for CAP distinctive uniforms, as recommended by
the National Commander, which read as follows:




Appearance closely aligned with AF requirements
Blazer, skirt, slacks/trousers will meet same fit and length requirements
No pens, pencils, etc. will be exposed on any uniform
No casual slacks/trousers with blazer or aviator shirt
Golf shirts must be tucked in for males and will not fall below mid-hip for
women
Grooming standards
Hair will hang no longer than 4 inches below bottom of collar
If longer, women will wear in ponytail, bun, twist, etc.
Men will wear in ponytail

COL GLASGOW/NCR MOVED and COL SENDERLING/OR seconded a motion to
table and send back to committee for further study and a proposal with additional
requirements.

MOTION CARRIED
FOLLOW-ON ACTION: Referral to the Development Committee for further study
and inclusion in August 2004 National Board agenda.

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March 2004 National Board Minutes

AGENDA ITEM 10

IT

Action

SUBJECT: Elimination of paper-based CAPF 2 and CAPF 24
DE Wg/CC – Col Opland
INFORMATION BACKGROUND:
CAP member promotions require processing two forms, CAPF 2, Request for
Promotion Action, and CAPF 24, Application for Senior Member Professional
Development Awards, through the command hierarchy for approval before submission
to NHQ CAP for data entry. Both of these forms require demographic information about
the member, which is already stored in NHQ CAP information systems. CAP volunteer
members must look up the information in the NHQ system, and then write it on a form
for submission to NHQ, which is redundant and time-consuming, in addition to the time
delays in moving the paper, and the potential for loss in transit.
PROPOSED NATIONAL BOARD ACTION:
Request the Executive Director to convert these paper-based processes to online
versions as expeditiously as possible. The online versions should require minimal data
entry (utilizing information already stored by NHQ to the greatest extent possible),
should automatically notify the next command echelon of a promotion request requiring
their attention, if appropriate, and should include appropriate security measures (for
example, a mechanism permitting the request to be entered by staff, but that would
require validation by the appropriate commander or vice commander, before forwarding
to the next higher echelon).
Optimally, when all the data has been entered satisfying the requirements for
promotion, and time in grade has been fulfilled (as calculated by the system), the
member’s commander should be notified automatically that the member is eligible for
promotion, and periodically reminded, at the option of the commander. Once the
commander approves the action, the system automatically promotes the member if the
commander is the approving authority, or the next higher commander is automatically
notified, as appropriate.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
Both the promotion and Professional Development training data input processes are to
be converted to MIMS modules (ECD Aug 04). Coding is done. Business rules are
being added by functional managers.
A report of members eligible for duty
performance promotions can be made available to all commanders when those
modules are complete and data is in the MIMS

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March 2004 National Board Minutes
COMMITTEE RECOMMENDATION:
None.
REGULATIONS AND FORMS AFFECTED:
CAPR 35-5, CAP Officer and NCO Appointments and Promotions
CAPR 50-17, CAP Senior Member Professional Development Program
CAPF 2, Request for Promotion Action
CAPF 24, Application for Senior Member Professional Development Awards
NATIONAL BOARD ACTION:
COL OPLAND/DE requested that the first sentence of each agenda item be
amended to read as follows: “Request the Executive Director to make available
online versions of (the appropriate form) as expeditiously as possible.” He
acknowledged that the on-line versions of the forms are already being worked.
COL OPLAND/DE MOVED and COL KAUFFMAN/CS seconded that the National
Board vote to approve the PROPOSED NATIONAL BOARD ACTION, amended to
change the first sentence to read as follows: “Request the Executive Director to
make available online versions of CAPF 2 and CAPF 24 as expeditiously as
possible.”

MOTION CARRIED

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March 2004 National Board Minutes

AGENDA ITEM 11

IT

Action

SUBJECT: Elimination of paper-based CAPF 2A
DE Wg/CC – Col Opland
INFORMATION BACKGROUND:
CAPF 2A, Request for and Approval of Personnel Action, supports 5 different
administrative processes: 1. Duty assignments; 2. Award of aeronautical
ratings/mission qualifications; 3. Award of activity and service ribbons; 4. Member
transfers between units; and 5. Member retirements.
An online Duty Assignment application has been developed by NHQ and is available
through e-Services. Certain CAP Regulations (CAPR 62-1, CAP Safety Responsibilities
and Procedures, and CAPR 67-1, CAP Supply Regulation) require assignment of
personnel in writing, forwarding a copy to the next higher headquarters and/or the
Liaison Office (LO) when someone is assigned to a specified position, and require that
the higher headquarters and/or LO maintain copies of those documents on file.
The online MIMS (Member Information Management System) tracks receipt of mission
qualifications, and contains most of the information required for award of aeronautical
ratings.
PROPOSED NATIONAL BOARD ACTION:
Request the Executive Director to convert all CAPF 2A processes to online functions as
expeditiously as possible. If all functions are not available online relatively concurrently,
modify CAPF 2A accordingly until it becomes obsolete.
The online replacement of the CAPF 2A could utilize the existing online Duty
Assignment application, which should automatically notify the next higher echelon of a
new duty assignment, if appropriate, thus eliminating the requirement to forward copies
of documentation to the next higher headquarters or LO (for example, for Safety
Officers and Supply Officers), and eliminate the requirement for the higher
headquarters and LO to retain copies of that documentation. A report should be
available to higher echelons and LOs to permit identifying those assigned to specific
positions in subordinate units (e.g., all subordinate Safety Officers).
Additional functions need to be developed to track the award of activity/service ribbons,
and aeronautical ratings (mission ratings are already tracked in MIMS), but all this data
could be stored online forming an eventual replacement for CAPF 45, Senior Member
Master Record.
An online member transfer function and a request for retirement function should be
developed promptly.

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March 2004 National Board Minutes
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
IT is working an update to the entire membership/organization system. These items
can be worked as part of that extensive update. Several of these items (such as many
of the activity/service ribbons, duty positions, and aeronautical ratings) should be
complete by Aug 04. The transfer and retirement functions should be complete by Oct
04.
COMMITTEE RECOMMENDATION:
None.
REGULATIONS AND FORMS AFFECTED:
CAPF 2A, Request for and Approval of Personnel Action
CAPR 35-1, Assignment and Duty Status
CAPR 39-2, Civil Air Patrol Membership
CAPR 39-3, Award of CAP Medals, Ribbons, and Certificates
CAPR 60-1, CAP Flight Management
CAPR 62-1, CAP Safety Responsibilities and Procedures
CAPR 67-1, CAP Supply Regulation
NATIONAL BOARD ACTION:
COL OPLAND/SE MOVED and COL KAUFFMAN/CS seconded that the National
Board vote to approve the PROPOSED NATIONAL BOARD ACTION, amended to
change the first sentence to read as follows: “Request the Executive Director to
make available an online version of CAPF 2A as expeditiously as possible.”

MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: National Headquarters staff action, implementation of
policy, notification to the field, and change to CAPF 2A, CAPR 35-1, CAPR 39-2,
CAPR 39-3, CAPR 60-1, CAPR 62-1, and CAPR 67-1.

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March 2004 National Board Minutes

AGENDA ITEM 12

IT

Action

SUBJECT: Elimination of paper-based CAPF 27
DE Wg/CC – Col Opland
INFORMATION BACKGROUND:
CAPF 27, Organizational Action, supports 5 types of unit changes (commander,
address, meeting place and time, unit name), as well as re-designation of the type of
unit (cadet, senior, composite, flight), activation of a new unit, and deactivation of a unit.
Currently, all of the unit changes can be accomplished online through e-Services, with
the exception of a change of commander, and the other functions.
PROPOSED NATIONAL BOARD ACTION:
Request the Executive Director to convert CAPF 27 to online functions as expeditiously
as possible, while maintaining appropriate security constraints, starting with the change
of commander function.
ESTIMATED FUNDING IMPACT:
To be determined.
CAP NATIONAL HEADQUARTERS’ COMMENTS:
IT is working an update to the entire membership/organization system. These items
can be worked as part of that extensive update. The unit type designation changes
should be completed by Aug 04. Since the commander designation may require a unit
transfer before the commander designation can be made, and the unit activation must
interface with financial modules, those items could take longer. (EDC would be Oct 04.)
Unit deactivation must interface with MIMS (to transfer all members), with CATS (to
insure all equipment is transferred), and with the finance system (to make sure all
accounting concerns are complete) so this may take somewhat longer to implement.
COMMITTEE RECOMMENDATION:
None.
REGULATIONS AND FORMS AFFECTED:
CAPR 20-3, Charters and Other Organization Actions.
NATIONAL BOARD ACTION:
COL OPLAND/DE MOVED and COL KAUFFMAN/CS seconded that the National
Board vote to request the Executive Director to make available an online version
of CAPF 27 as expeditiously as possible, while maintaining appropriate security
constraints, starting with the change of commander function.
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March 2004 National Board Minutes

MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: National Headquarters staff action, implementation of
policy, notification to the field, and change to CAPF 27 and CAPR 20-3.

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March 2004 National Board Minutes

AGENDA ITEM 13

XP

Action

SUBJECT: Committee Reports
CAP/CC – Maj Gen Bowling
Committees

1. Finance Committee

Col Angel

Report was submitted under Agenda Item 2.

2. Development Committee

Col Bonner

Report was submitted under Agenda Item 9.

3. Operations Committee

Col Hartman

Report attached (See Atch 1)
Reference Report Item 1. Life Rafts:
COL OPLAND/DE MOVED and COL GREENWOOD/IN seconded that the National
Board vote to temporarily waive the wing commander reporting requirements as
a result of Findings, Observations, etc. from Compliance Inspections, Survey
Audits, and other such inspections associated with the certification of life rafts,
life jackets or vests, immersion suits, and other such equipment, until the issue
of funding such certifications has been resolved.

MOTION CARRIED
4. Professional Development Committee

Col Courter

No report.

5. Strategic/Tactical Evaluation & Planning Committee
Brig Gen Anderson
No report.

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March 2004 National Board Minutes

6. Cadet Programs Committee

Col Glasgow

1. COL GLASGOW presented a slide briefing which provided an update on the
proposed cadet orientation flight enhancements/flight reimbursement
program (not yet officially named)—an electronic program for tracking
cadet orientation flights, effective 1 April 2004. (See Atch 2). This program
has already been approved in concept by the NEC. Col Glasgow asked that
region commanders provide the name of one wing so that the program can
be tested prior to 1 April.
2. COL GLASGOW presented a slide briefing: National Cadet Competition
Feasibility Study for Washington, DC as a venue for the National Color
Guard, with a recommended change for 2005 and 2006 (See Atch 3).
COL GREENHUT/NER recommended that the National Board charge National
Headquarters with seeking corporate sponsorship that is visible at places like
Oshkosh. A company like Coca-Cola being able to have their logo on the capitol
steps along with the CAP cadets should be a compelling selling point, and if they
are willing to give us $30,000 for this program, they may be willing to give us
more money for other things that involve cadets. He expressed a belief that the
entire cadet program, and certainly the Cadet Competition, could be underwritten
by a corporate sponsor.
COL GREENHUT/NER MOVED to charge National Headquarters with investigating
the possibility of defraying all of the costs of the National Cadet Competition
through corporate sponsorships.
ACTION: Col Allenback/EX agreed that the National Headquarters would look into
corporate sponsorships
COL GLASGOW MOVED and COL TODD/SWR, COL GREENWOOD/IN, and COL
OPLAND/DE seconded that the National Board vote to move ahead with NCC
being held in the Washington DC area in 2005 and 2006 to include all the venues
possible including the Capitol building and flag raising ceremony at Arlington
Cemetery. Additionally, continue to look for funding from outside sources or as
identified by the National Finance Officer.

THE MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: National Headquarters staff action.

7. Posse Comitatus Committee

Col Karton

No report.

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March 2004 National Board Minutes

8. Constitution & Bylaws Committee

Col Palermo

COL PALERMO/NLO reported that he had received a letter from Col Vogt, CAPUSAF/CC, concerning the CAP-USAF vice commander’s position on the
Membership Action Review Board (MARB).
This letter provided official
notification that the CAP-USAF vice commander was being removed from the
Membership Action Review Board for various reasons, which have been
discussed at the Board of Governors (BoG). A replacement needs to be named to
fill this vacancy.
The Constitution & Bylaws Committee referenced the changes made by the BoG
to the vacancy (Director of Personnel) on the MARB due to organizational
changes at National Headquarters with the Director, Leadership Development and
Membership Services. There was another change to the Constitution & Bylaws
that a member could not be in command or vice command of a region to serve on
the MARB.
COL PALERMO/Chairman, Constitution & Bylaws Committee MOVED that the
National Board vote to recommend to the Board of Governors:




Strike “, the CAP-USAF Vice Commander (or their designees)”
Add “or his/her designee)” after “National Director of Leadership
Development and Membership Services” and
Change “two” to “three” in Article XVI, paragraph 3 of the CAP Constitution

MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: Proposed changes to the Constitution included in the
June 2004 BoG agenda.

9. Corporate Aircraft Distribution Committee

Col Greenhut

COL GREENHUT reminded that the Corporate Aircraft Distribution Committee
(CAD) is charged with making determinations for the corporation regarding the
types of aircraft and the way CAP might be deploying these aircraft. Just
recently, the CAD was additionally charged with investigating the possibility of
adding a light twin aircraft to the CAP fleet. He presented a slide briefing
outlining the rational for considering this type aircraft, the premise that it is
based on, the recommendation the CAD has made to the NEC, the performance
data on that aircraft, and pictures of the aircraft selected. He noted that, should
future CAP missions require twin aircraft, the NEC has voted that the Vuncanair
twin would be the aircraft of choice to support these missions.
COL VOGT praised the CAD presentation and added that this is another instance
where CAP has figured out how it can best suit the needs of the Department of
Homeland Security (DHS), the Coast Guard, a component of it, in case and when
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March 2004 National Board Minutes
that tasking comes down. He clarified that there has to be a requirement and, as
discussed in the FTCA/FECA arena, how those requirements come down and
missions of the Air Force come down will require Department of Defense (DoD)
approval. He added that in the DHS/DoD MOU that is being worked, DoD may tell
the Coast Guard to buy the airplanes and then DoD will accept it as a mission, or
DoD may say “It is your mission. We don’t have the aircraft to take it on for you.”
These areas are yet to be resolved.

10. Infrastructure Committee

Col Saltzman

The report of the Infrastructure Committee was distributed.

11. Legislative Liaison Committee

Col Huggins

COL HUGGINS reported that he felt CAP had a very good Legislative Day on
Thursday, which was a good experience for all the board members to be able to
go to the hill and meet with members of Congress and their staffs. It provides an
opportunity to convey to them your interest in America and in Civil Air Patrol, and
to educate them about CAP’s missions. This is one of the reasons it is important
to have the Winter National Board meeting in Washington, DC. He added that in
the legislative program there is a congressional appropriation—a federal track—
and a state appropriation—a legislative track. This year the program is in the
middle of the congressional track for securing the appropriations for CAP for
FY05. Last year there was success in having the report language, which governs
CAP, rewritten by the House Defense Subcommittee in a way that has been very
conducive to CAP. That was a lot of progress. Don Rowland worked hard on that
with Paul Terry who was the subcommittee staff person. This year it appears
CAP is right on target with appropriations. The exact numbers are unknown at
this time but they should be in the right ballpark. There doesn’t appear to be a
problem with the congressional appropriations, but the National Commander will
be making a decision soon about talking on the hill about that.
COL HUGGINS thanked Mark Richardson for compiling a brochure entitled:
“Securing State Funding & Other Supplemental Funding—a Tool for
Commanders.” (See Agenda Item 17). He added that this is an outstanding
document that is really needed by CAP commanders. He expressed appreciation
to Col Allenback for his vision and others who worked on this document.
COL HUGGINS also stated that the committee recommends establishing a
National Legislative Officer of the Year Award named in memory Colonel George
Tuxedo, Hawaii Wing, who was an original member of the Legislative Liaison
Committee and made significant contributions to the committee and CAP. He
asked wing commanders to submit names for consideration of this award for
presentation at the August 2004 National Board meeting.
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March 2004 National Board Minutes
COL HUGGINS expressed appreciation to the National Board members for the
wonderful job they are doing. He also recommended that members of the
legislature be invited to the National Board banquet. It is important that CAP
keep up that liaison through the state legislative committees.
FOLLOW-ON ACTION.
The National Commander tasked EX to staff the
recommendation for a National Legislative Officer of the Year award for inclusion
in the May 2004 NEC agenda.

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March 2004 National Board Minutes

AGENDA ITEM 14

Action

SUBJECT: Old Business
1. ITEM: Redirection of Mission Support and MIMS; Agenda Item 18 from the
August 2003 National Board. Item was turned over to Col Glass and his MIMS
committee.
COL GLASS reported that the MIMS Committee is made up of one member from each
region plus two individuals from HQ CAP-USAF/IT and two individuals from HQ CAPUSAF/DO. This group met in Atlanta the first week of December to discuss the future
of MIMS and what the committee wanted MIMS to do for CAP, particularly how it should
relate to the operations portion. There was almost no discussion concerning the use of
MIMS in personnel and non-operations functions since the current systems are working
satisfactorily. The committee developed a list of 14 deliverables that the National
Headquarters IT and the committee were to provide to the organization. The list was
then prioritized. The committee is in close contact through email and conference calls.
The concerns of the National Board were the impact of MIMS on CAPR 60-3 and the
operational procedures.
The first item on the prioritized list was to disconnect mission pilot 101 card
qualifications from the CAP pilot activity requirements. The way that MIMS had been
set up one could run the 101 card and appear to be fully qualified as a mission pilot, but
if the requirement was to be a CAP pilot, (which includes a license, a medical, a BFR,
and a check ride, current Form 5, etc.) if those requirements were not satisfied
simultaneously, the system would not issue you a 101 card to be a mission pilot. That
link has been severed so that now the CAP pilot activity is freestanding. The facility is
still there for the member to enter into MIMS his/her performance, dates of his BFRs or
the types of airplanes he/she has taken check rides in, etc., and even his/her take offs
and landings, his/her night currency, his/her instrument currency and all of that. It is
only a logbook at this state of the game. It is not connected to the ES side of the
house. On the ES side of the house the issue was not what you had to do to be a
mission pilot as defined in CAPRs 60-3 and 60-4, the issue was how to record and
keep track of the data and when the squares were filled.
For the next item on the priority list there was a strong sentiment among the group,
which reflected strong sentiment throughout the nation that “I’ve got a good workable
system at home and I don’t want to use MIMS.” The deliverable that the MIMS group
and IT is going to provide to the organization is that members can use their home
systems, but the official record as reported in MIMS will be for national statistics. If the
Air Force wants to know how many mission pilots CAP has, those kinds of statistics will
come from MIMS. So, how do we get the local systems to talk to MIMS. That process
is in progress and the strategy that will be used is that WMU (in 35 wings) and
paperless wings (seven), those electronic home systems will be facilitated so that they
can talk electronically to MIMS and cross-load data. MIMS will electronically talk back
and acknowledge data and pass data the other direction. The practical result is those
wings that are on WMU can continue to use WMU. It will be transparent to the user.
For the paperless wings—the same. It will be transparent to the user. You may use
your homegrown system. The first round of tests is complete and was successful. We
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March 2004 National Board Minutes
are into the second or third cycle to do the testing. The intent was to have that testing
complete by 15 March and be able to go live around 1 April. The action of this board in
tabling CAPR 60-3 caused some difficulty, which the committee has not had a chance
to meet and resolve because the committee had assumed that CAPR 60-3 would be
passed. Some of the business rules that were incorporated into the new CAPR 60-3,
which are not in the present CAPR 60-3, were written into the computer programs. The
basic strategy was and will remain the same. The wing commander is the individual
who says “you are qualified to do whatever.” Then that information will be electronically
transferred to MIMS, and if MIMS has additional information, it will be passed back on
an update so that such things as national access to ES card data will be available to
incident commanders. That was one of the deliverables. That an incident commander
who is working a mission across state or with people outside the state, he would have
access to the qualification record of a member from another wing/region. That was
deliverable number 12.
Today, the committee was pretty well set to turn this thing on very shortly. Now the
committee will have to go back and reconsider how to continue down the same track
based on the fact that CAPR 60-3 wasn’t ratified. The committee still intends, with the
cooperation of IT, that the translator program can work in the existing MIMS so
members can continue to use the homegrown systems and feed MIMS. For the people
who don’t have a system there are two alternatives. One alternative would be to join
one of the existing systems that is up and running. A second alternative would be to
create a new system. The keys to the kingdom—the data entry ports, the item
diagrams that feed data into MIMS—will be made public to anyone. The last alternative
is the functionality that is in MIMS today, each individual member calling up his/her
record, typing in his completions, pushing the button. When the list gets full, it goes to
the squadron commander to validate this, it then goes to the wing commander and if in
agreement, awards this rating to this individual. That facility will still be there.
The next biggest item in the complaint list is the individual entry process, which is very
user-unfriendly. The committee is addressing this as priority number four.
MR. CAPICIK/IT stated that the data entry is going into testing with the operations
people this coming week and assuming they have no problems with it, the data entry
system will be put into the production system and it will probably take a week to change
tables for that. Then it will be tested by a couple of voluntary wings during the last part
of March or first part of April. That is mainly to enter the achievements, especially for
those people who are currently using paperwork to enter achievements directly into the
system versus having to put in all the tasks, etc.
COL GLASS added that one of the things the committee did was to disconnect the long
list of tasks, which is basically optional. The wing can enter at the achievement level or
build it from the bottom with the members passing it up. The new screens will be much
more user friendly and for the wings it basically will be, “here is John Doe and here are
13 different things he is qualified for. Yes. Yes. Yes. Confirmed. Go.”
MR. CAPICIK also stated that if the paper system is being used and everything for a
person’s achievement is approved, the actual entry of the achievement into MIMS is
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March 2004 National Board Minutes
going to rest at the wing level. It will be a restricted application. The wing commander
will appoint whoever he wants to have those things inputted.
COL GLASS added that it will be a “Fill in the screen kind of thing.” It will not be “Put in
one, push the button, wait for the retrieval system to operate and come back then say
what do you want to do next, and we put in another one.” It will be a mass entry by
individual. It is the way you would expect to do it if you were operating with paper. It
looks like a CAP Form 100 in many respects. That facility will be for the wing people so
they can administer the system; below the wing, in any manner they want—paper
101Ts, MIMS, whatever.
COL GLASS also reported that there are other things concerning training, support, 24/7
availability, etc. that are low on the priority list that the committee has not yet scheduled.
The committee is primarily trying to drive the things that deal with “you getting a 101
card” and making the system user friendly at the level that CAP will be entering. He
asked Mr. Capicik if IT were planning to change the entry process for the individual
member.
MR. CAPICIK replied that if the committee wants to continue using MIMS for the initial
training of VSA or for the pilot data that can be done. He added that in the ES area, IT
has already developed a multi-ES entry form, which is pretty user friendly as far as
putting information in. IT is also planning to make putting the pilot data in more user
friendly, and hopefully get rid of that irritation.
COL GLASS. The last item is that the MIMS committee has voted itself out existence,
effective December 2004. The committee expects to have this up and running and the
challenge to the committee taken care of by that time.
MR. CAPICIK stated there were a couple of other lower priority items that the
committee had. One was to assign permissions by duty position. That code has been
written and is being tested. And to extend that one step further, there is a need to give
permissions in e-services by qualification too, specifically ICs. IT has gone in the back
end and taken care of the immediate issue of giving ICs permission to see all the data
of people in the nation for their job, but that was only an interim solution. What will
happen is that IT will be able to identify a qualification like IC and say “Okay, all ICs or
all something else, get to do these restricted applications.” That should significantly
reduce the burden on the WSAs in the field.
COL GLASS added that on the personnel side of the house for MIMS, one of the things
being passed over is the unit commander status. What used to go in on a Form 27 that
says who is the unit commander of which unit, it is important that the units and wings
process that information into the personnel side of the house because that unlocks
permissions in MIMS on the operational side for people who are designated as unit
commander.
MAJ GEN BOWLING reminded that this hinges upon Agenda Item 18, which was
tabled at the August 2003 National Board, and asked if the committee had a
recommendation.
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March 2004 National Board Minutes
COL GLASS recommended that Agenda Item 18 not be brought from the table. In his
view Agenda Item 18 would trash WIMS and adopt WMU. The committee recommends
against that.
COL PALERMO/NLO MOVED and COL TILTON/AL seconded that the National
Board vote to bring Agenda Item 18 from the August 2003 National Board from
the table.

MOTION CARRIED
MOTION TO APPROVE THE PROPOSED NATIONAL BOARD ACTION
UNDER AGENDA ITEM 18, AUGUST 2003 NATION BOARD FAILED
COL PICKER/ID recommended that an IT (MIMS) Committee be reconstituted as a
standing committee to oversee such actions in the future to make sure that the
systems in the operations of this organization move in a proper direction.
ACTION: Maj Gen Bowling stated that as the National Commander he would set
up an IT Committee, chaired by Col Opland/DE. Other members are: Col Joe
Vazquez and Col Bob Picker as well as others they select. LMM was tasked to
cut the orders for the committee.
COL PICKER/ID stated that due to the fact that CAPR 60-3 was tabled not because
of basics but because of a couple of risk factors, he would like to propose
another motion.
COL PICKER/ID MOVED and COL GLASS/MER seconded that the National Board
vote to allow the IT directorate to continue with their development of the MIMS
system and all the interfaces based on what work they have done with CAPR 603.
COL GLASGOW/NCR, seeking clarification of the motion, asked if IT would go
ahead and use the business rules from the tabled regulation.
COL GLASS stated that it was his understanding that the reason for tabling CAPR
60-3 was to provide a legal review for many of the intricacies of the qualifications
systems. It had nothing to do with the structure of how CAP qualifies people. He
added that his understanding of this motion, if it passes, is that the MIMS
Committee will proceed on the basis that the draft regulation had been ratified, as
far as the business rules. There will still be an opportunity when CAPR 60-3
comes up for ratification to make changes, and the committee may have to go
back and tweak the system. He reminded that the MIMS activity that the
committee was working still requires that the wing commander is responsible for
the certification of a qualification, regardless of how that is accomplished. The
wing commander can accomplish that with the present CAPR 60-3.

MOTION CARRIED WITH NO DISSENTING VOTES
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March 2004 National Board Minutes
2. ITEM: Broad Area Review of CAP paperwork; Agenda Item 19-6 from the
August 2003 National Board. Item will be covered in the Executive Director’s
update.
This item was covered in the Executive Director’s update.
3. ITEM: Electronic Signatures; Agenda Item 21-2 from the August 2003 National
Board. The following was the motion passed:
COL OPLAND/DE moved and COL GLASGOW/NCR seconded that the National Board
requests that the National Executive Director investigate electronic signature
technologies suitable for sensitive CAP transactions, and provide a proposal for
implementation, including costs, to the winter 2004 National Board.
Further, the Executive Director, along with the Chief Financial Officer and General
Counsel, are requested to classify all current and future CAP forms as either
sensitive or non-sensitive with respect to their signature requirements as soon as
possible.
COL LEIBOWITZ/GS presented a slide briefing (See Atch 4).
There was discussion on critical areas like money reimbursement and
FTCA/FECA that require a higher level of security and verification of signatures.
The Executive Director stated that some of the areas are still being identified and
a list will be provided at the May 2004 NEC meeting.
FOLLOW-ON ACTION: Inclusion in the May 2004 NEC agenda.
4. ITEM: Additional Business Day at the Summer National Board; Agenda Item
21-6 from the August 2003 National Board. Item to be covered in the Executive
Director’s update.
COL ALLENBACK/EX reported that an additional business day will cost $9,000 at
a reasonable hotel, but in Tampa it will probably cost $12,000. He proposed that
CAP do a very tightly controlled General Assembly and Awards Ceremony to
allow the National Board 2 full days for business. He stated this would be the
most cost-effective way of accomplishing this goal. He added that a detailed
schedule would be presented at the May 2004 NEC meeting.
FOLLOW-ON ACTION: Inclusion in the May 2004 NEC agenda.
5. ITEM: Transportation Committee changes to CAPR 77-1; Agenda Item 11-10
from the November 2003 National Executive Committee meeting. NEC voted to
approve in concept, the recommended changes. National HQ was to do a
feasibility study and implementation plan for the voted on possible changes.
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March 2004 National Board Minutes
MR. MIKE STEWART/LG briefed this item and distributed proposed changes to
CAPR 77-1.
COL KAUFFMAN/CS MOVED and COL GREENWOOD/IN seconded that the
National Board vote to accept the changes to CAPR 77-1, as presented.

MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: LG include changes in CAPR 77-1. Feasibility study and
implementation plan still pending.
6. ITEM: GA-8 Checkout Requirements
TASKING:
The CAD Committee has asked the Operations Committee to review the following pilot
requirements for checking out in the Gippsland GA-8 aircraft:
- Minimum of 500 PIC hours.
- Commercial pilot.
- Instrument rated.
- Complete the on-line GA-8 course.
- Checkout will be completed by a check pilot that has been checkout by a factory
trained check pilot.
COMMITTEE RECOMMENDATION:
General Comments: The majority of the committee members concur with the proposed
pilot qualifications stated above. However, several have reservations about having to
be a commercial pilot. The rationale for that was within Civil Air Patrol there are a
number of private pilots with substantial hours in complex/high performance aircraft who
have just not proceeded to the commercial level. Some of these pilots are very active
in the SAR/DR/CD/HLS missions and some of those are active IC’s. It was felt that it
would be a mistake to not allow some of them to fly the GA-8. In addition, the last item
has been reworded as it implied that all check pilots would have to have a factory
checkout and that may put severe constraints on the checkout program.
Based on the committee comments the following criteria are recommended:
1. Pilot must be a qualified SAR/DR pilot.
2. Minimum of 500 PIC hours
3. Commercial pilot (based on pilot experience and flight time a waiver may be
requested through the chain-of-command to NHQ/EX)
4. Instrument rated.
5. Complete the on-line GA-8 course.
6. A CAP check pilot that has been certified by a factory-trained CAP check pilot will
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March 2004 National Board Minutes
complete all CAPF 5 flight checks in the GA-8 for the first two years of aircraft operation
(date to be set by NHQ/DO).
COL
GREENHUT/Chairman
CAD
Committee
recommendation and moved its adoption.

briefed

the

committee

BRIG GEN WHELESS/CV recommended a friendly amendment that paragraph 3 of
the CAD recommendation be changed to reflect that a waiver may be requested
through the chain of command to the National Commander or his designee—not
to the Executive Director who is not in the chain of command of the volunteer
force. The friendly amendment was accepted by the committee.
COL OPLAND/DE MOVED and COL BURRELL/IL seconded an amendment to the
committee recommendation to strike paragraphs 3 and 4.
COL NELSON/CA MOVED and COL TRICK/MD moved to divide the question.

THE MOTION TO DIVIDE THE QUESTION FAILED
THE AMENDMENT FAILED.
THE MOTION (to include a waiver by the National Commander in
paragraph 3) CARRIED

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March 2004 National Board Minutes

AGENDA ITEM 15

Action

SUBJECT: New Business

ITEM 1. Database Access for National Activity Directors
COL GLASGOW/NCR stated that a year ago the National Board voted to allow
region and wing commanders as well as incident commanders access to the
national IP database. He added that it is imperative that national activity directors
also be allowed access to this information because they need addresses, phone
numbers, contact points, qualification, etc.
COL GLASGOW/NCR MOVED and COL KAUFFMAN/CS seconded that the
National Board vote to grant national IP database access to national activity
directors for a period of one year, 6 months prior and 6 months after the activity.

MOTION CARRIED WITH NO DISSENTING VOTES
FOLLOW-ON ACTION: National Headquarters implementation and notification to
national activity directors.

ITEM 2. Proposed Change to CAPR 62-1
COL McCONNELL/NAT CAP distributed a proposed change to CAPR 62-1, Section
B—Accident Prevention, 2.b (1). He stated that the way it currently reads, it is not
possible for the wing to be in compliance for inspection purposes.
COL McCONNELL/NAT CAP MOVED and COL TRICK/MD seconded that the
National Board vote to change Section B—Accident Prevention, 2.b (1), CAP
Regulation 62-1, Safety, Civil Air Patrol Safety Responsibilities and Procedures,
to read as follows:
“. . . Summaries of safety material presented will be made available for
review by those active personnel not in attendance through a bulletin board
display, reading file, web page, mail or email distribution. All active personnel
not present at the safety meeting must have been provided a copy of the safety
summary or have read and provided the Safety Officer a confirmation that the
summaries have been read. Safety summaries with attached attendance rosters,
distribution lists and/or confirmations covering the past 12 months will be kept
on file at the unit . . . .”

MOTION FAILED
There was discussion on the safety issues involved as to whether the word “or”
or “and” was used in the second sentence of the proposed change.

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March 2004 National Board Minutes
COL SKIBA/CT PROXY MOVED and COL McCONNELL/NAT CAP seconded that
the National Board vote to change Section B—Accident Prevention, 2.b (1), CAP
Regulation 62-1, Safety, Civil Air Patrol Safety Responsibilities and Procedures,
to read as follows:
“. . . Summaries of safety material presented will be made available for
review by those active personnel not in attendance through a bulletin board
display, reading file, web page, mail or email distribution. All active personnel
not present at the safety meeting must have been provided a copy of the safety
summary and have read and provided the Safety Officer a confirmation that the
summaries have been read. Safety summaries with attached attendance rosters,
distribution lists and/or confirmations covering the past 12 months will be kept
on file at the unit . . . .”

MOTION CARRIED
FOLLOW-ON ACTION. Implementation of policy, notification to the field, and
change to CAPR 62-1, Safety, Civil Air Patrol Safety Responsibilities and
Procedures.

ITEM 3. Status of CAP Missions
COL PALERMO/NLO referenced the Air Force Legal Services Agency/JACT Ltr,
dated 19 Feb 2004, Re: Air Force Claim No. Holloman 03-229, to Maj Gen
Bowling. A copy of this letter was distributed to the board members (See Atch 5).
This letter says that in order for a CAP mission to be covered under a FTCA or
FECA claim, it must either:
(1) Have a special Air Force mission order assigned, and the Air Force must
exercise operational control over the mission, or
(2) Involve a peacetime mission the Air Force has basically delegated to the CAP
to perform that mission.
Col Palermo stated that during the last year CAP has been in a state of
continuous ambiguity as to whether our pilots subject themselves to a
FTCA/FECA regime or a corporate mission status. In view of this ambiguity, he
recommended that all the B missions not be flown unless you have received
approval
(1) From the NOC with a mission number or order or
(2) From your CAP-USAF liaison region command.
He emphasized that CAP has to make sure that the pilots aren’t misinformed on
what their benefits might be.
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March 2004 National Board Minutes
COL PALERMO briefed the missions that would probably need Air Force approval
and which ones would become corporate missions.
COL SCISS/XOHA expressed an opinion that in the future, all CAP missions that
will have FTCA/FECA coverage will have command and control by the Air Force,
but right now, there is no definitive Air Force direction as to what is a valid A, B,
and C mission. He also stated that hopefully clear-cut direction from the Air
Force would be forthcoming in the near future to clarify the status of CAP
missions.
There were several requests for immediate guidance to the CAP pilots as to
which flights have FTCA/FECA coverage and which have only corporate
insurance coverage, as the situation stands today
MAJ GEN BOWLING stated that he has asked that Brig Gen Wheless, Col
Palermo, Col Leibowitz, and Col Allenback to supply a team who will stay after
the meeting to develop a command policy on the status of CAP missions for
coordination with Col Vogt and Col Sciss, and signature by the National
Commander for immediate dispatch.
NOTE: Following the meeting a MEMORANDUM FOR ALL CAP VOLUNTEERS,
Subject: Air Force Assigned Missions, dated 6 Mar 04, was signed by Maj Gen
Bowling and mailed.

ITEM 4. Proposal for a 3-year ID Card
COL WEBB/GLR stated that according to the Executive Director, it costs CAP
over $50,000 to send out ID cards. CAP has adopted a new card. He added that
the military uses a 3-year expiration date.
COL WEBB/GLR MOVED and COL TODD/SWR seconded that the National
Commander may adopt an ID card policy including adopting a 3-year expiration
date.
COL PICKER/ID MOVED and COL SKIBA/CT PROXY seconded that the National
Board vote to table this item, send it back to committee, and bring it before the
May 2004 NEC.

MOTION CARRIED
FOLLOW-ON ACTION: Referral to the Development Committee and inclusion in
the May 2004 NEC agenda.

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March 2004 National Board Minutes

AGENDA ITEM 16

Information
SUBJECT: NOVASOL Presentation
HQ CAP/EX
INFORMATION BACKGROUND:

Mr. Detlev Even of NOVASOL will update the NB on the progress of CAP's ARCHER
hyperspectral imaging system. This high tech sensor will be used to enhance the
effectiveness of all of CAP's operational missions. For example, the sensor will be able
to "see" pieces of aircraft wreckage that are hidden underneath trees. The first system
will be delivered to CAP for testing and approval at the end of Feb 04. NOVASOL will
have 270 days to deliver the remaining 14 systems after the first one is accepted. The
ARCHER system will be mounted in a GA-8 Airvan and will be deployed at key
locations all across the country.
MR. DETLEV EVEN, Deputy Director, Sensor Systems, NOVASOL presented a slide
briefing (See Atch 6).
A handout entitled, “ARCHER Searchers’ Edge” was distributed to National Board
members.
Appreciation was expressed to all CAP members who were instrumental in helping
develop this cutting-edge technology for Civil Air Patrol.

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March 2004 National Board Minutes

AGENDA ITEM 17

Information

SUBJECT: Commander’s Supplemental Funding “Toolkit”
HQ CAP/EX
INFORMATION BACKGROUND:
Several states are experiencing budget crisis and Wing Commanders have asked for
assistance in holding on to their state appropriations. We facilitated a working group of
experienced state volunteers with the objective of developing a tool kit that Wing
commanders can use to supplement their funding and techniques to maintain the levels
of funding currently received. Mark Richardson, CAP HQ/XPD, will review a new
informational brochure developed by this working group to help all CAP Wing
Commanders seek supplemental sources of funding. This “Toolkit” will enable
Commanders to have better insight into how to compete for and secure sources of
funding beyond the traditional USAF appropriation and the corporate account. Included
will be tips and techniques to hold on to funding already being provided. Examples will
include how the Department of Homeland Security funding is allocated to states;
Federal grants; private and public foundations; contacting state legislators.

MR. RICHARDSON/XPD presented a slide briefing (See Atch 7)
A brochure, entitled, “Securing State Funding & Other Supplemental Funding—a Tool
for Commanders” was distributed during the meeting.

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March 2004 National Board Minutes

AGENDA ITEM 18

Information
SUBJECT: Citizen Corps Briefing
HQ CAP/EX
INFORMATION BACKGROUND:

Following the tragic events that occurred on September 11, 2001, state and local
government officials have increased opportunities for citizens to become an integral
part of protecting the homeland and supporting the local first responders. Officials
agree that the formula for ensuring a more secure and safer homeland consists of
preparedness, training, and citizen involvement in supporting first responders. In
January 2002, President George W. Bush launched USA Freedom Corps, to capture
the spirit of service that has emerged throughout our communities following the terrorist
attacks.
Citizen Corps, a vital component of USA Freedom Corps, was created to help
coordinate volunteer activities that will make our communities safer, stronger, and
better prepared to respond to any emergency situation. It provides opportunities for
people to participate in a range of measures to make their families, their homes, and
their communities safer from the threats of crime, terrorism, and disasters of all kinds.
Citizen Corps programs build on the successful efforts that are in place in many
communities around the country to prevent crime and respond to emergencies.
Programs that started through local innovation are the foundation for Citizen Corps and
this national approach to citizen participation in community safety.
Citizen Corps is coordinated nationally by the Federal Emergency Management
Agency. In this capacity, FEMA works closely with other federal entities, state and local
governments, first responders and emergency managers, the volunteer community, and
the White House Office of the USA Freedom Corps.

Citizen Corps members Liz DiGregorio and Karen Marsh, Office for Domestic
Preparedness under the Department of Homeland Security, distributed to each National
Board member a brochure, entitled: “Citizen Corps, A Guide for Local Officials,” along
with a bookmark listing web sites for this organization and its affiliates.
KAREN MARSH presented a slide briefing, which included information that this
program is implemented across the country through state/local/tribal Citizen Corps
Councils (See Atch 8). Civil Air Patrol is an affiliate and Ms. Marsh encouraged
widespread involvement of CAP across the country. Ms. Marsh stated that she would
send a letter to introduce CAP to the local councils to help make this connection.

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March 2004 National Board Minutes

AGENDA ITEM 19

Information
SUBJECT: Members for Missions
HQ CAP/EX
INFORMATION BACKGROUND:

The 2004 Members for Missions recruiting campaign will be briefed. Specific rules,
procedures and prizes will be covered. Funds are already in the budget to cover the
cost of the campaign.

MS. PARKER/LMM presented a slide briefing (See Atch 9)

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March 2004 National Board Minutes

AGENDA ITEM 20

Information
SUBJECT: Maryland Air National Guard
HQ CAP/EX
INFORMATION BACKGROUND:

Brig Gen Charles Morgan, USAF, Adjutant General for the Maryland Air National
Guard, will brief the National Board on the CAP support for the Maryland Air Guard and
other current initiatives.

COL TRICK/MD presented a slide briefing, which showed several areas where the
Maryland Wing is supporting the Maryland Air National Guard during deployment of its
members as well as their families (See Atch 10). Col Trick introduced Brig Gen Charles
Morgan, USAF, Adjutant General for the Maryland Air National Guard.
BRIG GEN MORGAN, USAF, expressed appreciation for all the CAP assistance
provided to the Guard and complimented CAP on its programs.
FOLLOW-ON ACTION: There was a suggestion that the Maryland Wing program be
made available on the web. Maj Gen Bowling agreed that this could be done.

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March 2004 National Board Minutes

AGENDA ITEM 21

Information
SUBJECT: Chief of Chaplain Services
HQ CAP/EX
INFORMATION BACKGROUND:

MAJ GEN BOWLING and CHAPLAIN, COL MELANCON welcomed and introduced the
Chief of Chaplains of the United States Air Force, Major General Lorraine K. Potter,
USAF.
MAJ GEN POTTER, USAF, during her remarks, spoke about the importance of physical
and spiritual fitness as well as training. She stated that the Air Force depends upon the
support of the reserve forces and the volunteers of Civil Air Patrol. Gen Potter
referenced a policy statement that she signed today, entitled, “The Utilization of Air
Force Auxiliary Chaplains.” She appealed to CAP as a volunteer organization for the
CAP chaplains to volunteer and let the active duty chapel staffs know who they are,
what their skills are, and where they want to serve, as well as their needs. She added
that the Air Force Chaplain Service is putting all its resources on disc. They also have
a Mentoring Handbook on disc. A Chaplain Assistant Toolkit will be coming out the first
of May. These and other training, self-help items such as critical incident stress, suicide
prevention, and leadership discs are available to CAP from the Chaplain School at
Maxwell. Gen Potter expressed appreciation to CAP for the volunteer efforts of its
members—“you give much more materially than you get; you get much more spiritually
in the sense of volunteerism than money could ever give you, which is why you keep
doing it.” Gen Potter added that the Air Force needs that commitment that represents
the values of the Air Force—service before self—and it is integrity, and it is excellence.
She closed with the statement that if we want our world to be a better place, we don’t
blame, we do something to make a difference to fix it, and that is the role she sees CAP
doing. She added, “I see that as the role of CAP as you help interpret the mission of
the military to the community and the mission is that we are doing the work of making
this world a better world as God intended it to be. . . . I want you to use your chaplains
and I want them to use their churches as a forum to share the good news about what
we are doing to promote dignity and respect for all people around the world--what we
are doing to make this world a safer, better place.”
MAJ GEN POTTER presented Chaplain, Col Melancon with a Global Ministry pen set—
the gift that is given to retiring Air Force chaplains—in appreciation for his contributions
to the Chaplain Service.
MAJ GEN BOWLING presented Gen Potter with a CAP coin for superior performance.

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March 2004 National Board Minutes

AGENDA ITEM 22

Information
SUBJECT: XOHA Briefing
Co Sciss – AF/XOHA
INFORMATION BACKGROUND:

Col Sciss, AF/XOHA, briefed the National Board on the current issues within XOHA
concerning the operations of Civil Air Patrol. See Atch 11.

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March 2004 National Board Minutes

Administrative Announcements
1. Maj Gen Bowling welcomed the following named new National Board
members and presented them with National Board badges: Colonel
Charles Carr/OH, Col Ralph Tomlinson/IA, Col Frank Eldridge/TX, Col
Virginia Nelson/CA. Gen Bowling noted that there are two other new wing
commanders who are not present—Col James Palmer/CT and Lt Col Ann
Clark/VT—whose badges will be presented at a later date.
2. Maj Gen Bowling also announced the following named departing National
Board members: Col Frank McConnell/NAT CAP, Col Loretta Holbrook/KY,
Col George “Doc” Boyd/KS, Col Dale Hoium/MN, and Col Virginia
Keller/OK. Gen Bowling expressed appreciation for their service.
3. Maj Gen Bowling recognized Col Granville/NY and praised him for the
development of a pamphlet (displayed), which reflects excellence and
education at its finest.
4. Col Glasgow/Chairman, Cadet Programs Committee, introduced and
recognized members of the National Cadet Advisory Council.
5. Maj Gen Bowling expressed appreciation to the MIMS Committee and
thanked all members for all their hard work.
6. Maj Gen Bowling appointed a new committee—Legal Review Committee,
chaired by Col Robert Karton (members to be named later). The purpose of
the committee will be to legally review agenda items that are referred to
committee for working and then sent to the headquarters staff for
development. After staffing, those items will then be sent to the Legal
Review Committee, in conjunction with the Tiger Team and HQ CAP-USAF,
prior to inclusion in National Board and NEC agendas for recommended
action.
7. Maj Gen Bowling presented Ira C. Eaker awards to recognize the following
named cadets for their achievement, their moving forward in the program,
and for their leadership (the citations were read by Brig Gen Wheless/CV):
a. Cadet Lt Col Elizabeth Semple
b. Cadet Lt Col Francis Stephen Zaborowski III
c. Cadet Lt Col Clifton M. Pleasant
8. Maj Gen Bowling complimented the courtesy of the Marriott Crystal
Gateway Hotel, and on behalf of the National Board and the entire
organization, presented a memento to Mr. Ray Sirisakorn.

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March 2004 National Board Minutes
9. Maj Gen Bowling will send a letter requesting that the Soaring Building at
the United States Air Force Academy be named the “1st Lt Thomas E. Doyle
Building” in honor of a California Wing cadet, and that the motto of the
building be “Above and Beyond.”
10. Maj Gen Bowling asked the NEC and National Board members to make
themselves available to have their photographs taken for the purpose of
adding their pictures to a sample ID card, which includes those items
approved by the November 2003 NEC, for a wear test.

A MOTION WAS MADE, SECONDED, AND CARRIED WITH NO DISSENTING
VOTES FOR THE NATIONAL BOARD TO GO INTO EXECUTIVE SESSION.
THE EXECUTIVE SESSION WAS HELD 1020 - 1105, FRIDAY, 5 MARCH 2004

THE NATIONAL BOARD VOTED TO ADJOURN AT
1700, SATURDAY, 6 MARCH 2004.

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